Personal Assistant To CEO / Executive Assistant

Personal Assistant to CEO / Executive Assistant | BIA

Location:

Experience:

Company:

Role Overview:

experienced and dynamic Personal Assistant to CEO / Executive Assistant

Key Responsibilities:

Executive Support:

• Manage and maintain the CEO’s daily calendar by scheduling meetings, appointments, and activities, ensuring optimal time management. Anticipate scheduling conflicts and proactively adjust plans to accommodate business priorities.

Scheduling:

• Independently handle end-to-end scheduling of internal and external meetings, client visits, board discussions, and travel-related events. Ensure seamless coordination across time zones, departments, and external stakeholders to maximize the CEO’s availability and productivity.

Communication Management:

• Manage all incoming and outgoing communications on behalf of the CEO, including emails, calls, and written correspondence. Screen and prioritize messages, ensuring prompt and professional responses to urgent matters while maintaining a high degree of confidentiality.

Meeting Coordination:

• Plan, organize, and coordinate all meetings involving the CEO. Prepare detailed agendas, supporting documents, and briefing notes. Record key discussions, track follow-up actions, and ensure timely execution of meeting outcomes.

Documentation & Reporting:

• Draft high-quality letters, reports, presentations, proposals, and other business documents as required by the CEO. Maintain and organize an efficient filing system for critical documents, reports, meeting minutes, and confidential papers.

Stakeholder Management:

• Serve as a point of contact between the CEO and internal teams, senior leadership, external clients, partners, government officials, and other key stakeholders. Build and nurture strong relationships to facilitate communication and foster business partnerships.

Task Prioritization:

• Act as the first line of defense in managing the CEO’s tasks and incoming requests. Assess, prioritize, and organize workload in alignment with business goals, ensuring that time-sensitive matters receive immediate attention.

Event Coordination:

• Assist in planning, organizing, and executing leadership meetings, offsite retreats, investor meetings, media interactions, and corporate events. Oversee logistics including venue selection, invites, travel arrangements, event materials, and post-event follow-up.

Confidentiality:

• Manage all sensitive and confidential information pertaining to business strategy, personal matters, and organizational operations with absolute discretion, professionalism, and integrity.

Personal Errands:

• Undertake occasional personal tasks for the CEO, including scheduling appointments, managing personal events, or coordinating personal travel and logistics, as needed to support overall efficiency.

Crisis Handling:

• Demonstrate flexibility and a calm, proactive attitude in handling urgent matters, unexpected changes, or crises. Quickly adjust schedules, communicate revised plans, and support the CEO in dynamic, high-pressure environments.

Candidate Profile:

• Bachelor’s/Master’s degree in Business Administration, Management, or related field.
• Minimum

  10+ years of experience

  supporting C-level executives, preferably in education, consulting, or corporate sectors.
• Excellent verbal and written communication skills in English.
• Strong organizational skills with the ability to multitask, prioritize and manage time effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with modern business communication tools.
• High level of professionalism, discretion, and confidentiality.
• Proactive problem-solver with a positive attitude and strong attention to detail.
• Flexibility to work outside of normal business hours, if required.

What We Offer:

• Work closely with top leadership in a fast-growing, high-impact organization.
• Opportunity for professional growth.
• Dynamic and collaborative work culture.
• Competitive salary and benefits.

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