NewtonAI

Personal Assistant to CEO / Executive Assistant | NewtonAI Technologies Location: Mumbai Experience: 10+ Years Company: NewtonAI Role Overview: We are seeking an experienced and dynamic Personal Assistant to CEO / Executive Assistant who will act as the CEO’s right hand, providing high-level administrative, operational, and personal support to ensure efficiency in daily activities. The ideal candidate will be proactive, highly organized, and capable of handling confidential information with utmost discretion. Key Responsibilities: Executive Support: Manage and maintain the CEO’s daily calendar by scheduling meetings, appointments, and activities, ensuring optimal time management. Anticipate scheduling conflicts and proactively adjust plans to accommodate business priorities. Scheduling: Independently handle end-to-end scheduling of internal and external meetings, client visits, board discussions, and travel-related events. Ensure seamless coordination across time zones, departments, and external stakeholders to maximize the CEO’s availability and productivity. Communication Management: Manage all incoming and outgoing communications on behalf of the CEO, including emails, calls, and written correspondence. Screen and prioritize messages, ensuring prompt and professional responses to urgent matters while maintaining a high degree of confidentiality. Meeting Coordination: Plan, organize, and coordinate all meetings involving the CEO. Prepare detailed agendas, supporting documents, and briefing notes. Record key discussions, track follow-up actions, and ensure timely execution of meeting outcomes. Documentation & Reporting: Draft high-quality letters, reports, presentations, proposals, and other business documents as required by the CEO. Maintain and organize an efficient filing system for critical documents, reports, meeting minutes, and confidential papers. Stakeholder Management: Serve as a point of contact between the CEO and internal teams, senior leadership, external clients, partners, government officials, and other key stakeholders. Build and nurture strong relationships to facilitate communication and foster business partnerships. Task Prioritization: Act as the first line of defense in managing the CEO’s tasks and incoming requests. Assess, prioritize, and organize workload in alignment with business goals, ensuring that time-sensitive matters receive immediate attention. Event Coordination: Assist in planning, organizing, and executing leadership meetings, offsite retreats, investor meetings, media interactions, and corporate events. Oversee logistics including venue selection, invites, travel arrangements, event materials, and post-event follow-up. Confidentiality: Manage all sensitive and confidential information pertaining to business strategy, personal matters, and organizational operations with absolute discretion, professionalism, and integrity. Personal Errands: Undertake occasional personal tasks for the CEO, including scheduling appointments, managing personal events, or coordinating personal travel and logistics, as needed to support overall efficiency. Crisis Handling: Demonstrate flexibility and a calm, proactive attitude in handling urgent matters, unexpected changes, or crises. Quickly adjust schedules, communicate revised plans, and support the CEO in dynamic, high-pressure environments. Candidate Profile: Bachelor’s/Master’s degree in Business Administration, Management, or related field. Minimum 10+ years of experience supporting C-level executives, preferably in education, consulting, or corporate sectors. Excellent verbal and written communication skills in English. Strong organizational skills with the ability to multitask, prioritize and manage time effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with modern business communication tools. High level of professionalism, discretion, and confidentiality. Proactive problem-solver with a positive attitude and strong attention to detail. Flexibility to work outside of normal business hours, if required. What We Offer: Work closely with top leadership in a fast-growing, high-impact organization. Opportunity for professional growth. Dynamic and collaborative work culture. Competitive salary and benefits. #ExecutiveAssistantJobs #PersonalAssistanttoCEOJobs #PAtoCEO #C-LevelExecutiveAssistant #PersonalSecretaryJobs #ExecutiveOfficeManager, #TimeManagementJobs #CalendarManagement #LeadershipSupportJobs, Show more Show less

Senior Liaisoning Officer – Political and Business Liaisoning Location: Mumbai, with occasional statewide/nationwide travel Salary: 15-30 LPA Role Summary: This is a high-impact, senior-level role that involves direct liaison with senior police officials, bureaucrats, political stakeholders, and business entities. You will act as the founder’s trusted representative across political, business, and social domains. The role demands discretion, influence, strong communication, and the ability to execute independently under pressure. Key Responsibilities: Government & Political Liaisoning • Establish and maintain strong working relationships with senior-level officers in the police, BMC, and state government departments • Coordinate with political leaders and government offices • Resolve civic or administrative issues as they arise • Arrange and manage high-level political meetings or interventions Business Coordination • Handle approvals, licenses, and permissions for business and institutional projects • Represent in meetings with legal, corporate, and regulatory bodies • Follow up on strategic partnerships, vendor coordination, and business escalations Personal Representation & Social Initiatives • Liaise for tasks connected to the philanthropic foundation • Manage confidential personal matters with tact and integrity • Act as a single point of execution for urgent, sensitive, or high-stakes tasks Ideal Profile: • 10–20 years of experience in government liaisoning, police administration, public affairs, political advisory, or high-pressure field operations • Strong existing network with Mumbai police, Mantralaya, BMC, and political stakeholders • Fluent in Marathi, Hindi, and English • Highly discreet, reliable, and action-oriented • Strong problem-solving skills and ability to navigate bureaucracy • Legal, political science, or public policy background preferred Other Expectations: • Available beyond traditional hours when required • Strong written and verbal communication skills • Must project authority, professionalism, and trustworthiness #HiringNow #SeniorLeadership #GovernmentRelations #PublicAffairs #BusinessLiaison #PoliticalLiaison #StrategicPartnerships #GovernmentLiaison #PublicPolicy #StakeholderEngagement #Bureaucracy #PoliticalAdvisory #LicensingAndCompliance #Administration #LeadershipRole #MumbaiJobs #IndiaJobs #MaharashtraJobs

Senior Liaisoning Officer – Government Projects (Education & Training Sector) Location: Mumbai (with frequent travel across Maharashtra and occasional interstate travel) Salary: 12-20 LPA Experience: 12-20 years Role Summary: This is a senior, high-responsibility role focused on building and maintaining strong relationships with key stakeholders across government, public sector units, and education departments. The officer will drive the organization’s efforts in securing and executing government projects, tenders, and public-private collaborations in the education, training, and skilling space. The position requires deep familiarity with government systems, excellent relationship management skills, and the ability to independently push forward strategic initiatives with tact and persistence. Key Responsibilities: Government & Institutional Liaisoning Identify and pursue opportunities for collaboration with state/central government departments, public sector undertakings (PSUs), and skill development missions Represent the organization in meetings with officials from education, urban development, skills, and local governance departments Drive government project approvals, MoUs, and tender participation in education, skilling, or CSR-linked initiatives Track and follow up on training tenders floated by NSDC, MSSDS, MSDE, DTE, and relevant state-level bodies Proactively manage relationships with key government and PSU stakeholders to facilitate quicker project onboarding and issue resolution Regulatory & Administrative Coordination Liaise with municipal bodies, collector offices, education boards, and training accreditation authorities for project clearances and operational compliance Ensure timely submission of proposals, documentation, and reports as required under government project guidelines Resolve administrative hurdles or delays through appropriate intervention and stakeholder coordination Stakeholder Networking & Influence Building Build and sustain a wide network within relevant government departments such as PWD, Urban Development, Local Self Government, MHADA, MMRDA, MTDC, MIDC, and other PSUs involved in education-linked infrastructure or training projects Engage with CSR divisions of PSUs for education and skilling partnerships Maintain high visibility and recall among decision-makers across the education and development ecosystem Ideal Profile: 10–20 years of experience in public affairs, government liaisoning, or project management in the education/training sector Strong network within relevant state and municipal departments (PWD, Urban Development, Local Self Government, MHADA, MMRDA, MTDC, MIDC, etc.) Deep understanding of public procurement processes, tendering, and policy implementation frameworks Prior experience in working with NSDC, MSSDS, MSDE, DTE, or related government skill missions is a strong plus Excellent written and verbal communication in English, Marathi, and Hindi Bachelor's or master's degree in Public Administration, Political Science, Education, or equivalent preferred Ability to work independently, manage high-level relationships, and represent the organization with professionalism and tact Other Expectations: Must be flexible to travel and available beyond office hours when critical Able to handle multiple government stakeholders simultaneously and navigate bureaucratic structures effectively Proactive, persistent, and strategic in follow-ups and execution

Senior Liaisoning Officer – Political and Business Liaisoning Location: Mumbai, with occasional statewide/nationwide travel Salary: 15-20 LPA Role Summary: This is a high-impact, senior-level role that involves direct liaison with senior police officials, bureaucrats, political stakeholders, and business entities. You will act as the founder’s trusted representative across political, business, and social domains. The role demands discretion, influence, strong communication, and the ability to execute independently under pressure. Key Responsibilities: Government & Political Liaisoning • Establish and maintain strong working relationships with senior-level officers in the police, BMC, and state government departments • Coordinate with political leaders and government offices • Resolve civic or administrative issues as they arise • Arrange and manage high-level political meetings or interventions Business Coordination • Handle approvals, licenses, and permissions for business and institutional projects • Represent in meetings with legal, corporate, and regulatory bodies • Follow up on strategic partnerships, vendor coordination, and business escalations Personal Representation & Social Initiatives • Liaise for tasks connected to the philanthropic foundation • Manage confidential personal matters with tact and integrity • Act as a single point of execution for urgent, sensitive, or high-stakes tasks Ideal Profile: • 10–20 years of experience in government liaisoning, police administration, public affairs, political advisory, or high-pressure field operations • Strong existing network with Mumbai police, Mantralaya, BMC, and political stakeholders • Fluent in Marathi, Hindi, and English • Highly discreet, reliable, and action-oriented • Strong problem-solving skills and ability to navigate bureaucracy • Legal, political science, or public policy background preferred Other Expectations: • Available beyond traditional hours when required • Strong written and verbal communication skills • Must project authority, professionalism, and trustworthiness #HiringNow #SeniorLeadership #GovernmentRelations #PublicAffairs #BusinessLiaison #PoliticalLiaison #StrategicPartnerships #GovernmentLiaison #PublicPolicy #StakeholderEngagement #Bureaucracy #PoliticalAdvisory #LicensingAndCompliance #Administration #LeadershipRole #MumbaiJobs #IndiaJobs #MaharashtraJobs

Senior Liaisoning Officer – Political and Business Liaisoning Location: Mumbai, with occasional statewide/nationwide travel Salary: 15-20 LPA Role Summary: This is a high-impact, senior-level role that involves direct liaison with senior police officials, bureaucrats, political stakeholders, and business entities. You will act as the founder’s trusted representative across political, business, and social domains. The role demands discretion, influence, strong communication, and the ability to execute independently under pressure. Key Responsibilities: Government & Political Liaisoning • Establish and maintain strong working relationships with senior-level officers in the police, BMC, and state government departments • Coordinate with political leaders and government offices • Resolve civic or administrative issues as they arise • Arrange and manage high-level political meetings or interventions Business Coordination • Handle approvals, licenses, and permissions for business and institutional projects • Represent in meetings with legal, corporate, and regulatory bodies • Follow up on strategic partnerships, vendor coordination, and business escalations Personal Representation & Social Initiatives • Liaise for tasks connected to the philanthropic foundation • Manage confidential personal matters with tact and integrity • Act as a single point of execution for urgent, sensitive, or high-stakes tasks Ideal Profile: • 10–20 years of experience in government liaisoning, police administration, public affairs, political advisory, or high-pressure field operations • Strong existing network with Mumbai police, Mantralaya, BMC, and political stakeholders • Fluent in Marathi, Hindi, and English • Highly discreet, reliable, and action-oriented • Strong problem-solving skills and ability to navigate bureaucracy • Legal, political science, or public policy background preferred Other Expectations: • Available beyond traditional hours when required • Strong written and verbal communication skills • Must project authority, professionalism, and trustworthiness #HiringNow #SeniorLeadership #GovernmentRelations #PublicAffairs #BusinessLiaison #PoliticalLiaison #StrategicPartnerships #GovernmentLiaison #PublicPolicy #StakeholderEngagement #Bureaucracy #PoliticalAdvisory #LicensingAndCompliance #Administration #LeadershipRole #MumbaiJobs #IndiaJobs #MaharashtraJobs

Senior Liaisoning Officer – Government Projects (Education & Training Sector) Location: Mumbai (with frequent travel across Maharashtra and occasional interstate travel) Experience: 12-20 years Role Summary: This is a senior, high-responsibility role focused on building and maintaining strong relationships with key stakeholders across government, public sector units, and education departments. The officer will drive the organization’s efforts in securing and executing government projects, tenders, and public-private collaborations in the education, training, and skilling space. The position requires deep familiarity with government systems, excellent relationship management skills, and the ability to independently push forward strategic initiatives with tact and persistence. Key Responsibilities: Government & Institutional Liaisoning Identify and pursue opportunities for collaboration with state/central government departments, public sector undertakings (PSUs), and skill development missions Represent the organization in meetings with officials from education, urban development, skills, and local governance departments Drive government project approvals, MoUs, and tender participation in education, skilling, or CSR-linked initiatives Track and follow up on training tenders floated by NSDC, MSSDS, MSDE, DTE, and relevant state-level bodies Proactively manage relationships with key government and PSU stakeholders to facilitate quicker project onboarding and issue resolution Regulatory & Administrative Coordination Liaise with municipal bodies, collector offices, education boards, and training accreditation authorities for project clearances and operational compliance Ensure timely submission of proposals, documentation, and reports as required under government project guidelines Resolve administrative hurdles or delays through appropriate intervention and stakeholder coordination Stakeholder Networking & Influence Building Build and sustain a wide network within relevant government departments such as PWD, Urban Development, Local Self Government, MHADA, MMRDA, MTDC, MIDC, and other PSUs involved in education-linked infrastructure or training projects Engage with CSR divisions of PSUs for education and skilling partnerships Maintain high visibility and recall among decision-makers across the education and development ecosystem Ideal Profile: 10–20 years of experience in public affairs, government liaisoning, or project management in the education/training sector Strong network within relevant state and municipal departments (PWD, Urban Development, Local Self Government, MHADA, MMRDA, MTDC, MIDC, etc.) Deep understanding of public procurement processes, tendering, and policy implementation frameworks Prior experience in working with NSDC, MSSDS, MSDE, DTE, or related government skill missions is a strong plus Excellent written and verbal communication in English, Marathi, and Hindi Bachelor's or master's degree in Public Administration, Political Science, Education, or equivalent preferred Ability to work independently, manage high-level relationships, and represent the organization with professionalism and tact Other Expectations: Must be flexible to travel and available beyond office hours when critical Able to handle multiple government stakeholders simultaneously and navigate bureaucratic structures effectively Proactive, persistent, and strategic in follow-ups and execution

Senior Liaisoning Officer – Political and Business Liaisoning Location: Mumbai, with occasional statewide/nationwide travel Role Summary: This is a high-impact, senior-level role that involves direct liaison with senior police officials, bureaucrats, political stakeholders, and business entities. You will act as the founder’s trusted representative across political, business, and social domains. The role demands discretion, influence, strong communication, and the ability to execute independently under pressure. Key Responsibilities: Government & Political Liaisoning • Establish and maintain strong working relationships with senior-level officers in the police, BMC, and state government departments • Coordinate with political leaders and government offices • Resolve civic or administrative issues as they arise • Arrange and manage high-level political meetings or interventions Business Coordination • Handle approvals, licenses, and permissions for business and institutional projects • Represent in meetings with legal, corporate, and regulatory bodies • Follow up on strategic partnerships, vendor coordination, and business escalations Personal Representation & Social Initiatives • Liaise for tasks connected to the philanthropic foundation • Manage confidential personal matters with tact and integrity • Act as a single point of execution for urgent, sensitive, or high-stakes tasks Ideal Profile: • 10–20 years of experience in government liaisoning, police administration, public affairs, political advisory, or high-pressure field operations • Strong existing network with Mumbai police, Mantralaya, BMC, and political stakeholders • Fluent in Marathi, Hindi, and English • Highly discreet, reliable, and action-oriented • Strong problem-solving skills and ability to navigate bureaucracy • Legal, political science, or public policy background preferred Other Expectations: • Available beyond traditional hours when required • Strong written and verbal communication skills • Must project authority, professionalism, and trustworthiness #HiringNow #SeniorLeadership #GovernmentRelations #PublicAffairs #BusinessLiaison #PoliticalLiaison #StrategicPartnerships #GovernmentLiaison #PublicPolicy #StakeholderEngagement #Bureaucracy #PoliticalAdvisory #LicensingAndCompliance #Administration #LeadershipRole #MumbaiJobs #IndiaJobs #MaharashtraJobs

Tender Manager – Government Projects (Education, Training & Infrastructure) Location: Mumbai (with frequent travel across Maharashtra and occasional interstate travel) Experience: 10–20 years Role Summary This is a senior, execution-focused role responsible for managing the end-to-end tendering process for government and PSU-linked projects. The Tender Manager will oversee sourcing, preparation, submission, and compliance of large-scale bids in the education, training, and infrastructure domains. The role demands a strong grasp of public procurement systems, documentation rigor, and the ability to coordinate across technical, legal, and strategic teams to meet submission deadlines with precision. The ideal candidate is someone who can independently drive tender processes from identification to award stage while aligning internal stakeholders and ensuring full compliance with government norms. Key Responsibilities Tender Identification & Tracking Monitor and track tender opportunities across central/state government portals (GeM, CPPP, NSDC, MSSDS, MSDE, DTE, etc.) Maintain a rolling database of upcoming tenders, EoIs, and RFPs relevant to education, training, infrastructure, and CSR-linked domains Liaise with internal departments to determine project fit and go/no-go decisions Tender Preparation & Submission Lead the complete preparation of technical and financial bids Collaborate with legal, finance, and project teams to gather supporting documents, case studies, and compliance requirements Ensure all tender submissions are error-free, formatted per guidelines, and submitted within deadlines Coordinate pre-bid meetings, site visits, and clarification rounds with government officials Documentation & Compliance Maintain organized records of submitted bids, corrigenda, clarifications, and award notices Ensure that statutory documents (GST, PF, PAN, registrations, etc.) are up-to-date and available for inclusion Stay updated with changes in procurement norms, documentation templates, and eligibility frameworks Stakeholder Coordination & Follow-up Build rapport with procurement officers, tender-issuing authorities, and relevant officials for clarifications, updates, and follow-through Track post-submission status—evaluation, negotiation, award, or re-tendering Follow up on awarded tenders to ensure timely project initiation and handover to delivery teams Process Management & Strategic Inputs Maintain a centralized bid tracker and tender performance reports for management review Suggest improvements to internal bid readiness, documentation standards, and pre-qualification frameworks Assist in developing standard templates, credential decks, and pitch documents for faster turnaround Ideal Profile 10–20 years of experience in government tendering, public procurement, or bid management Strong knowledge of tendering processes under GFR, GEM, NSDC, state skill missions, and other public bodies Proven experience in preparing and winning technical and financial bids independently Familiarity with government contracting frameworks in education, skilling, infra (training centers, classrooms, hostels), or CSR-linked programs Ability to interpret legal, commercial, and technical clauses in tender documents Excellent written and verbal communication in English and Marathi Bachelor's or master's degree in Commerce, Public Policy, Business Administration, or equivalent preferred Proficiency in MS Office, online tender portals, and document preparation tools Other Expectations Should be comfortable with short-notice travel and high-pressure submission deadlines Strong multi-tasking and coordination skills across internal and external stakeholders Ability to anticipate compliance risks, manage documentation proactively, and reduce last-minute errors Professional, reliable, and persistent in follow-ups and post-submission interactions