Personal Assistant

Location:

Mumbai, Lower Parel | On-site | Monday–Friday, 11:00 AM – 7:00 PM | 2-month probation

About Us:

Binal Jain

The Opportunity:

We’re hiring a dependable Personal Assistant to keep the founder’s day running smoothly—owning calendars, meetings, follow-ups, and everyday admin. You’ll be the coordination hub between the founder, clients, and vendors, ensuring promises turn into on-time actions.

What You’ll Do (Key Responsibilities):

• Own the Founder’s Calendar:

  Schedule/reschedule meetings, send invites, confirm attendance, and build buffers for prep and travel.

• Meeting Ops:

  Prepare agendas, take clear minutes, track action items, and follow up until closure.

• Client Follow-ups (Domestic & International):

  Draft professional emails, WhatsApp/call reminders, and status updates; maintain a crisp follow-up cadence.

• Travel & Logistics:

  Book flights/hotels/cabs; coordinate exhibition schedules and on-ground logistics.

• Admin & Vendor Coordination:

  Liaise with couriers, printers, office suppliers; manage sample dispatch/returns and documentation.

• Documentation & Trackers:

  Maintain contact lists, meeting notes, and simple trackers in Google Sheets/Excel; keep Drive folders organised.

• Expense Support:

  Collect bills, maintain expense logs, and prepare monthly summaries for approvals.

• Presentation & Drafting:

  Create/format basic decks in Slides/PowerPoint; draft letters, emails, and simple SOPs.

• Research Tasks:

  Source vendor quotes, compare options, and compile short summaries for quick decisions.

• Confidentiality & Discretion:

  Handle sensitive information with care; anticipate needs and proactively solve small problems before they escalate.

What You’ll Need (Qualifications)

Must-Haves

• 1–2 years

  of experience as a PA/EA/Admin Assistant in a fast-paced, founder-led or small-team setup.
• Strong

  English & Hindi

  communication; professional email etiquette for international clients/time zones.
• Proven

  calendar management

  and

  follow-through

  discipline; comfort juggling multiple priorities.
• Hands-on with

  Google Workspace

  (Gmail, Calendar, Sheets, Docs, Drive) and

  Microsoft Office

  (Excel, Word, PowerPoint).
• Basics of spreadsheets (filters, sorting, data cleanup) and meticulous attention to detail.
• High ownership, reliability, and

  discretion

  in handling confidential information; on-site availability at Lower Parel.

Good-to-Haves

• Exposure to

  jewellery/fashion/export/manufacturing

  environments.
• Working knowledge of courier/shipping coordination and vendor management.
• Comfort with simple spreadsheet formulas (e.g., SUMIF, VLOOKUP) and presentation polishing.
• Familiarity with WhatsApp Business/CRM tools and support during exhibitions or events.

Why You’ll Love Working With Us

• Work directly with the Founder:

  fast learning loops, real responsibility, visible impact.

• 5-day work week

  with clear hours; focused environment at Lower Parel.
• Exposure to

  international client communication

  and end-to-end manufacturing workflows.

• Growth path

  into Executive Assistant, Operations, or Client Coordination roles based on performance.

• Competitive compensation

  as per industry standards, plus a culture that values trust, speed, and clarity.