Personal Assistant

Nature of The Job

This role provides high-level administrative support to the UK People leadership team, especially working closely with the Global Chief People Officer. The ideal candidate is highly organized, tech-savvy (particularly with MS Excel and PowerPoint), and demonstrates exceptional written English skills. The position requires a high degree of maturity, confidentiality, and a solid understanding of corporate communications, making it suitable for someone with prior experience as a PA to senior

leaders.

Job Purpose

• To efficiently manage the executive diary, coordinate meetings, create and maintain

documentation and presentations, and assist with internal and external communications

• To act as a trusted administrative partner, ensuring seamless support across tasks with attention to detail and sound judgment.

Key Accountability Actions

Diary & Calendar Management

• Proactively manage and optimize daily schedules, appointments, and travel arrangements.

• Ensure executives are well-prepared for meetings and engagements.

Communication & Correspondence

• Draft, proofread, and format official letters, emails, memos, and HR communications.

• Ensure all written communication is accurate, grammatically correct, and aligns with corporate tone.

Excel & PowerPoint Support

• Strong working knowledge of Excel (formulas, pivot tables, charts).

• Prepare compelling and well-structured PowerPoint presentations

Meeting Coordination

• Schedule and organize cross-functional meetings, take minutes, and ensure follow-up actions are tracked.

• Coordinate with internal departments and external vendors as required.

Confidential Records & Filing

• Maintain confidential documents data protection policies.

Purchasing

• Set up new suppliers, raise Pos, ensure payment of invoices and manage HR supplier queries regarding payments

Executive Support

• Support day-to-day administrative needs of the Group Chief People Officer and HR Heads.

• Be a gatekeeper and liaison for internal and external communications.

KRAs KPIs

Operational Support

• Calendar accuracy and conflict management

• Timely turnaround of correspondence

Communication

• Quality of written materials (zero grammatical errors, professional tone)

• Timely dispatch of communications

Reporting & Analytics

• Accuracy and usability of Excel reports/dashboards

• Presentation quality and on-time delivery

Stakeholder Management

• C-suite and internal stakeholder satisfaction

• Discretion and professionalism in sensitive matters

Desired Profile

Qualification

• Graduate or Postgraduate in Business Administration, HR, or relevant field

• Additional certifications in Business Writing or Microsoft Office Suite preferred

Skills

• Expert in MS Excel and PowerPoint

• Excellent English written and verbal communication skills

• Strong organizational and multitasking abilities

• Attention to detail and confidentiality

• Familiarity with HR processes and terminology is a plus

Relevant Experience

• 3-7 years in an executive assistant, personal assistant, or HR support role