513 Personal Assistance Jobs - Page 9

Role & responsibilities Act as the point of contact among executives, employees, clients and other external partners. Manage information flow in a timely and accurate manner. Manage executives calendars and set up meetings. Make travel and accommodation arrangements. Act as an office manager by keeping up with office supply inventory. Format information for internal and external communication memos, emails, presentations, reports. Take minutes during meetings. Screen and direct phone calls and distribute correspondence. Organize and maintain the office filing system. Preferred candidate profile Experience 5 to 10 years. Qualification MBA any specialization Written & Verbal communication skills. Hands on for Microsoft Office. Time management skills. Reporting skills Perks and benefits As per market norms

Urgent requirement of Executive Assistant to MD for leading industry in Mohali. Candidate should have good exposure in similar profile.

EA to Director --> --> Location, Designation --> LocationNoida DesignationEA to Director Experience4-8 Years Role & responsibilities Must have good exposure of managing Office of Chairman as EA. Act as the primary point of contact between the executive team and internal/external stakeholders. Manage the executive team's schedules, appointments, and travel arrangements. Prepare and coordinate meetings, conferences, and events. Handle sensitive and confidential information with discretion. Draft and edit correspondence, reports, and presentations on behalf of the executives. Provide general administrative support, including phone calls, email correspondence, and filing. Prioritize and manage multiple tasks to meet deadlines and ensure effective time management. Act as a liaison between the executive team and other departments within the organization. collaborate with other members of the administrative team to streamline processes and enhance efficiency follow the delegated tasks give by Chairman with the staff Make MOM Do arrangements for the exhibition from beginning to end. Fix meetings Arrange office events Feel Free To Contact Us...!!! Submit

Posted On 18th Jun, 2025 : We are seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer (CEO) in managing schedules, coordinating meetings, and ensuring seamless day-to-day operations. The ideal candidate will work closely with key stakeholders, maintain critical reports, and uphold confidentiality while facilitating efficient decision-making. Calendar & Schedule Management: Support the CEO by managing schedules, meeting requests, reminders, travel arrangements, and personal tasks. Executive Support: assist in the CEOs daily operations, ensuring seamless coordination and execution of tasks. Stakeholder Coordination: Collaborate closely with all Heads of Departments (HODs) to streamline communication and follow-ups. MIS & Reporting: Prepare and analyze Management Information System (MIS) reports and other critical data to aid strategic decision-making. Departmental Follow-ups: Conduct regular follow-ups with different departments to track progress on key initiatives. Meeting Management: Draft minutes of various meetings, ensuring accuracy and timely circulation. Meeting Trackers: Maintain trackers for periodic meetings across key stakeholders, ensuring timely execution of action points. Follow-ups & Reporting: Regularly follow up with stakeholders, updating and managing meeting trackers to ensure accountability. Confidentiality & Integrity: Uphold the highest level of confidentiality in all activities related to the CEOs office. Desired Profile / Criteria / Skills : Education & Experience: Any graduate with a minimum of 3 years of experience in an Executive Assistant (EA) role . Communication Skills: Excellent verbal and written communication skills. Stakeholder Management: Strong ability to coordinate and engage with internal and external stakeholders effectively. Advanced Excel Proficiency: Hands-on experience in MIS reporting, data analysis, and dashboard management . Flexibility & Commitment: Willingness to stretch beyond regular working hours as per the needs of the CEOs office. Negotiation Skills: Strong negotiation and problem-solving abilities to manage tasks efficiently. Key Skills : Company Profile Established in 1998, The company has been committed to bring their clients the best in value and quality travel arrangements. Their strong company culture and passion for our profession has resulted in them being named one of the "Best Corporate Travel Agency" in Ahmedabad. The management is active on various travel advisory boards and committees for travel organizations. They are a part of IATA, TAAI, IATO, TAFI etc. Travel magazines (Insights Success) and many more. They are amongst the top luxury travel providers in India and are a part of Traveller Made. They are also preferred partners with LHW (The Leading Hotels of the World), Jumeirah Hotels, Four Seasons Hotels, Preferred Hotels Partner, Stars and Luminous of Marriott Hotels, Hyatt Prive, Diamond club of Dorchester Collection Hotels, Address Hotels and lot more luxury hotels.

We are seeking a dynamic, motivated, and highly organised Appointment Setter & Virtual Assistant to join our team. The ideal candidate will excel in B2B cold calling, CRM management, and virtual assistance tasks while delivering exceptional results. This role requires strong interpersonal skills, a proactive attitude, and the ability to work independently in a fast-paced environment. Key Responsibilities: Appointment Setting: Conduct cold calls to potential B2B clients to schedule appointments for the sales team. Manage follow-up calls and nurture leads through effective communication. Build rapport and establish trust with prospects while showcasing the value of our services. Maintain a high level of professionalism and product knowledge to address client inquiries confidently. Virtual Assistance: Provide administrative support, including email management, scheduling, and document preparation. Create and send accurate invoices using accounting tools. Conduct data research to gather relevant business insights and support the sales process. Maintain and update CRM systems with detailed and accurate records of client interactions. Generate reports and provide regular updates on appointment setting progress and outcomes. Skills & Experience: Proven experience in cold calling, lead generation, or appointment setting, preferably in a B2B environment. Proficiency in using CRMs (e.g., Salesforce, HubSpot, Zoho) and accounting tools (e.g., Xero, QuickBooks). Strong experience in creating and managing invoices. Excellent data research skills with a keen eye for detail and accuracy. Exceptional interpersonal skills and a confident, persuasive phone manner. High level of proficiency in written and spoken English. Qualities: Self-motivated, results-driven, and organised. Ability to multitask and prioritise effectively. Strong problem-solving skills and adaptability in a dynamic work environment. Comfortable working remotely and using collaborative tools (e.g., Slack, Zoom, Microsoft Teams). What We Offer: Competitive remuneration based on experience. Flexible working hours to suit your schedule/ Part time to Full Time Role Available Opportunity to work with a supportive and forward-thinking team. Professional growth opportunities in a growing organisation.

We are seeking a dynamic, motivated, and highly organised Appointment Setter & Virtual Assistant to join our team. The ideal candidate will excel in B2B cold calling, CRM management, and virtual assistance tasks while delivering exceptional results. This role requires strong interpersonal skills, a proactive attitude, and the ability to work independently in a fast-paced environment. Key Responsibilities: Appointment Setting: Conduct cold calls to potential B2B clients to schedule appointments for the sales team. Manage follow-up calls and nurture leads through effective communication. Build rapport and establish trust with prospects while showcasing the value of our services. Maintain a high level of professionalism and product knowledge to address client inquiries confidently. Virtual Assistance: Provide administrative support, including email management, scheduling, and document preparation. Create and send accurate invoices using accounting tools. Conduct data research to gather relevant business insights and support the sales process. Maintain and update CRM systems with detailed and accurate records of client interactions. Generate reports and provide regular updates on appointment setting progress and outcomes. Skills & Experience: Proven experience in cold calling, lead generation, or appointment setting, preferably in a B2B environment. Proficiency in using CRMs (e.g., Salesforce, HubSpot, Zoho) and accounting tools (e.g., Xero, QuickBooks). Strong experience in creating and managing invoices. Excellent data research skills with a keen eye for detail and accuracy. Exceptional interpersonal skills and a confident, persuasive phone manner. High level of proficiency in written and spoken English. Qualities: Self-motivated, results-driven, and organised. Ability to multitask and prioritise effectively. Strong problem-solving skills and adaptability in a dynamic work environment. Comfortable working remotely and using collaborative tools (e.g., Slack, Zoom, Microsoft Teams). What We Offer: Competitive remuneration based on experience. Flexible working hours to suit your schedule/ Part time to Full Time Role Available Opportunity to work with a supportive and forward-thinking team. Professional growth opportunities in a growing organisation.

As the Executive Assistant to the Managing Director, you will serve as a strategic right hand to Ms. Pavitra Shankar, MD, Brigade Group, playing a pivotal role in driving key initiatives, enabling decision-making, and ensuring seamless execution across the organization. You will operate at the intersection of strategy, operations, and leadership, with exposure to high-stakes projects and senior stakeholders (incl CXOs and functional heads). This role is for someone who thrives in a dynamic, fast-paced environment, is intellectually curious, and has a strong bias for action. You will be expected to anticipate needs, connect dots across functions, and act as a force multiplier for the MDs office. Key Responsibilities: Strategic Leadership Special Projects Act as a trusted advisor and representative of the MD in internal and external engagements. Conduct deep-dive research on market trends, competitive intelligence, and emerging opportunities to support strategic decision-making. Lead and manage high-impact projects across strategic group affiliations ensuring alignment with organizational goals. Identify, evaluate and ensure adoption of new business opportunities, partnerships, and operational improvements including startups within the internal and external work environments. Draft strategic documents, approach notes, and frameworks to support cross-functional initiatives. Operational Excellence Stakeholder Management Coordinate and facilitate weekly review meetings across Residential SBU, IT, ESG, Engineering, Finance, Legal, EM, etc. Prepare clear and concise agenda briefings, optimizing the MDs focus on strategic priorities and ensuring operational efficiency. Review and refine all communication, presentations, and reports before they reach the MD. Draft minutes of meetings and ensure timely follow-up on action items with relevant stakeholders. Serve as a liaison between the MDs office and functional heads to resolve cross-functional issues. Continuously monitor and evaluate internal and external risks to the business for rating and submission to the ERM team, and subsequently to the board. Coordinate and submit essential business and operational information to the ESG team and liaise with external consultants for ESG-related issue resolution. Mentor junior staff, fostering a collaborative, high-performance culture, and work with LD to identify opportunities for professional development and training. Executive Communication Reporting Prepare quarterly board decks in collaboration with the COO and functional heads. Manage the pre-board meetings for the Chairman's office and ensure all meetings happen within the stipulated time. Prepare required updates on quarterly performance for the management committee, board presentations and investor calls - handling sensitive and confidential information with the highest level of discretion. Collate, format, and share business performance information sheets for management in advance of quarterly analyst calls. Provide monthly performance reports to management and the COO and create presentations for management committee meetings. Additional Expectations: Serve as a cultural ambassador for the MDs office, upholding values of integrity, excellence, and collaboration. Maintain a high level of discretion in handling sensitive and confidential information. Demonstrate agility in managing shifting priorities and navigating ambiguity. Build strong relationships across levels and functions to influence without authority. Stay ahead of the curve on industry trends, ESG developments, and digital transformation opportunities. Qualifications: Masters degree from a top-tier institute (MBA preferred). 45 years of experience in a similar EA or strategic business support role. Exceptional written and verbal communication skills. Strong analytical and problem-solving abilities. Highly organized with a proactive, pre-emptive mindset. Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), Enterprise Ai use case and other Gen AI tools.

Job Summary: The Personal Assistant (PA) to the CMD will provide comprehensive administrative and strategic support, ensuring smooth day-to-day operations of the CMD's office. The PA will handle scheduling, travel arrangements, document preparation, communication, and coordination with internal and external stakeholders, all while maintaining confidentiality and optimizing the CMD's time for decision-making and strategic initiatives. Roles and Responsibilities: 1. Scheduling & Time Management: Maintain CMDs daily schedule, providing timely reminders to ensure adherence to key meetings and appointments. Organize the CMDs calendar to optimize time management and minimize scheduling conflicts. 2. Administrative Support: Prepare documents and presentations for meetings, decisions, and business reviews. Draft and manage communication on behalf of the CMD when required. Organize and maintain important documents and records for easy retrieval. Attend meetings with CMD, take minutes, and follow up on action items. 3. Travel Arrangements: Coordinate all domestic and international travel plans, including transportation, accommodations, and itinerary management. Accompany the CMD during travel to ensure all requirements are met and address any issues promptly. 4. IT & Confidentiality: Manage all CMDs IT gadgets, ensuring warranties, maintenance, and security. Ensure the confidentiality of CMD’s schedules, meetings, and sensitive business documents. Oversee CMD’s credit card and membership renewals and payments, ensuring they are up to date. 5. Liaison & Coordination: Act as the CMD’s point of contact for communication with internal departments, external clients, and stakeholders. Coordinate with various departments to ensure tasks assigned by the CMD are completed efficiently. Build and maintain strong relationships with key stakeholders, fostering communication and collaboration. 6. Operations Management: Oversee office operations and administrative duties, ensuring smooth workflow. Manage the operational budget for CMD’s office, including resource forecasting and allocation. Identify opportunities for process improvement and implement changes to increase efficiency and customer satisfaction. 7. Project Management & Support: Assist in the management and coordination of various projects and initiatives led by the CMD, ensuring timely completion. Provide strategic support in preparing reports, presentations, and briefing materials for the CMD’s meetings and decisions. 8. Confidentiality & Professionalism: Handle confidential and sensitive information with discretion, ensuring the privacy and security of both personal and professional data. Be available to support the CMD outside of standard working hours as needed. Education and Experience: Minimum Graduation in English medium required. Candidate with having MBA in Administration, IT, Marketing, LLB or Business Management will get preference. Candidate must be Having Education from Central board or in English Language. Minimum 5 Years of Equivalent Profile Experience required. Candidate with construction, infrastructure, manufacturing industry will get preference. Great communication, drafting, written, speaking skills required. Skills Required for the Role: Extra Ordinary Writing, Drafting and speaking skills in English Language required. Candidate must have great communication and interpersonal skills. Candidate should be well versed with MS office, Google Calendar and ERP Software. Candidate should have expertise in preparing presentations and giving the same. Excellent in record keeping and maintaining. Excellent in Time management and scheduling. Punctual and Accurate at work. Able to Prioritized and perform tasks with minimum direction. Culturally sensitive and can work in multi-cultural environment. Creative at taking initiatives in improving business operations and saving CMD sir’s time. Hardworking, Dedicated, Honest with work. Should be open for long term vision and association with the company. Perks & Benefits A competitive salary package aligned with your experience and performance. Access to continuous training and development programs to enhance your skills and knowledge. Opportunities to contribute to a growing and expanding company. Inclusion in a dynamic company culture that values creativity and enthusiasm. Career growth and development prospects. Potential for performance-based bonuses and incentives. Comprehensive health insurance and wellness programs. Flexible work hours. Monthly rewards and recognition. Time off on the 2nd and 4th Saturdays of each month.

Manage the executive’s calendar, including scheduling meetings, appointments, and travel Act as the primary point of contact for internal and external communications, including emails, phone calls, and written. Required Candidate profile JOB LOCATION IS WEST DELHI

Manage the executive’s calendar, including scheduling meetings, appointments, and travel Act as the primary point of contact for internal and external communications, including emails, phone calls, and written. Required Candidate profile JOB LOCATION IS WEST DELHI

Manage the executive’s calendar, including scheduling meetings, appointments, and travel Act as the primary point of contact for internal and external communications, including emails, phone calls, and written. Required Candidate profile JOB LOCATION IS WEST DELHI

Manage the executive’s calendar, including scheduling meetings, appointments, and travel Act as the primary point of contact for internal and external communications, including emails, phone calls, and written. Required Candidate profile JOB LOCATION IS WEST DELHI

Manage the executive’s calendar, including scheduling meetings, appointments, and travel Act as the primary point of contact for internal and external communications, including emails, phone calls, and written. Required Candidate profile JOB LOCATION IS WEST DELHI

Manage the executive’s calendar, including scheduling meetings, appointments, and travel Act as the primary point of contact for internal and external communications, including emails, phone calls, and written. Required Candidate profile JOB LOCATION IS WEST DELHI

Manage the executive’s calendar, including scheduling meetings, appointments, and travel Act as the primary point of contact for internal and external communications, including emails, phone calls, and written. Required Candidate profile JOB LOCATION IS WEST DELHI

Manage the executive’s calendar, including scheduling meetings, appointments, and travel Act as the primary point of contact for internal and external communications, including emails, phone calls, and written. Required Candidate profile JOB LOCATION IS WEST DELHI

Manage the executive’s calendar, including scheduling meetings, appointments, and travel Act as the primary point of contact for internal and external communications, including emails, phone calls, and written. Required Candidate profile JOB LOCATION IS WEST DELHI

Personal Assistant to owner is the post where the communication skill required, smart, good in administration, experienced female candidate ready to travel and to attend the meetings and events in Gujarat and Mumbai Company Description Vision Group is a provider of 360-degree solutions for corporate and government organizations, offering services such as events, media services, trade shows, exhibitions, reality shows, and corporate events. With a focus on customizable solutions, Vision Group has a strong track record of organizing successful events and trade fairs in Gujarat and has partnerships with major clients like M&M. The company is known for its innovative concepts and execution in the market. Role Description This is a full-time hybrid role for a Personal Assistant to MD at Vision 360. The role will involve executive administrative assistance, personal assistance, diary management, communication, and travel arrangements. The position is based in Ahmedabad with the flexibility for some work from home. Qualifications Executive Administrative Assistance and Personal Assistance skills Experience in diary management and communication Proficiency in making travel arrangements Strong organizational and multitasking abilities Excellent interpersonal and communication skills Ability to maintain confidentiality and professionalism Knowledge of MS Office and other relevant software Relevant experience in a similar role is a plus Job Types: Full-time, Contract Contract length: 12-60 months Supplemental Pay: Performance bonus Application Question(s): Can you join on Immediate base ? Education: Bachelor's (Preferred) Experience: Corporate Communication: 1 year (Preferred) Corporate Events: 1 year (Preferred) total work: 3 years (Preferred) Personal Assistance: 1 year (Preferred) Language: English (Preferred) Willingness to travel: 25% (Preferred)

Job Title: Personal Assistant Location: Choolaimedu, Chennai Job Summary: We are seeking a highly organized, dynamic, and proactive Personal Assistant with a minimum of 5+ years of experience to support our CEO. Key Responsibilities: Manage calendars, appointments, and travel arrangements. Handle confidential documents and communications. Prepare reports, presentations, and correspondence. Assist with personal errands and event coordination. Manage emails, calls, and prioritize tasks. Requirements: Minimum 5 years of proven experience as a Personal Assistant or similar administrative role. Bachelors Degree preferred. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and modern digital tools. Excellent organizational, time-management, and multitasking skills. Strong verbal and written communication skills. High level of professionalism, confidentiality, and discretion. Preferred Attributes: Positive attitude, well-presented, and detail oriented. Both Male and Female candidates are preferred. Interested candidates can share your CV's to the following email id: mis@sakthigroup.co / hr@sakthisteel.com If any queries kindly contact us @ 8925938852

Overview: The Secretary will provide administrative support and ensure the smooth functioning of the Senior Vice Presidents (SVPs) and above on day-to-day activities. Roles and Responsibilities: Managing national and international travel reservations (flights, visas, hotels, etc.) for SVP's and above (sometimes for other senior team members) Managing calendar day to day functions on the outlook Ensuring meetings are effectively organized and minutes are maintained Conducting internet searches and gathering data, analyzing and preparing reports Assisting in ad hoc assignments as assigned by the respective manager Arranging for lunch/dinner meetings/ off sites as and when required Filling and submitting monthly reimbursements and assisting in tax management Coordinating and communicating with other departments regularly Generating and analyzing team reports on the internal ERP system Prerequisites: Excellent planning and organizing skills Good time management and multi-tasking skills Good verbal and written communication Confidentiality and Reliability Command over Microsoft Office tools, like Excel, Word, PowerPoint, Outlook Attention to detail Experience 1-5 years Education Any graduate Compensation The compensation structure will be as per industry standards

Seeking an experienced Executive Assistant in Pune with 5+ years' relevant experience. Must be fluent in communication. Supports leadership, manages schedules, coordinates meetings, and ensures efficiency. MALE candidate preferred Required Candidate profile Graduate with 5+ years’ EA experience, fluent in communication, proactive, organized, and result-driven. Strong at managing multitasking, and supporting senior leadership in a fast-paced environment.

We are looking for a highly skilled and experienced Executive Secretary to join our team in Mumbai, Lower Parel. The ideal candidate will have 6-9 years of experience. Roles and Responsibility Provide administrative support to senior management and ensure seamless day-to-day operations. Manage complex calendars, schedule appointments, and coordinate meetings with precision. Develop and implement effective filing systems, both physical and digital, for easy information access. Coordinate travel arrangements, including flights, accommodation, and transportation as needed. Prepare correspondence, reports, and presentations with exceptional writing and communication skills. Maintain confidentiality and handle sensitive information with discretion and professionalism. Job Proven experience as an Executive Secretary or in a similar role with at least 6 years of experience. Strong knowledge of office administration, calendar management, and travel coordination. Excellent communication, writing, and presentation skills. Ability to work independently and collaboratively as part of a team. Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint. Strong organizational and time management skills with attention to detail and the ability to prioritize tasks effectively.

Role & responsibilities Work closely with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Provide sophisticated calendar management for Executives. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters. Complete a broad variety of administrative tasks that facilitate the Executives ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Executives style and organization policy. Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed Work with the Executive Team to coordinate the Executives outreach activities. Follow up on contacts made by the Executives to cultivate ongoing relationships. Provide hospitality to all guests and help to create a welcoming environment. Answer main phone line and respond to inquiries. Process and distribute daily mail. Invest in building long-lasting relationships both externally and internally. Preferred candidate profile Strong verbal and written communication skills. Able to maintain a high level of integrity and discretion in handling confidential information. Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. Significant executive support experience, including supporting C-level executives.

Role & responsibilities Work closely with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Provide sophisticated calendar management for Executives. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters. Complete a broad variety of administrative tasks that facilitate the Executives ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Executives style and organization policy. Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed Work with the Executive Team to coordinate the Executives outreach activities. Follow up on contacts made by the Executives to cultivate ongoing relationships. Provide hospitality to all guests and help to create a welcoming environment. Answer main phone line and respond to inquiries. Process and distribute daily mail. Invest in building long-lasting relationships both externally and internally. Preferred candidate profile Strong verbal and written communication skills. Able to maintain a high level of integrity and discretion in handling confidential information. Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. Significant executive support experience, including supporting C-level executives.

Role & responsibilities Work closely with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Provide sophisticated calendar management for Executives. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters. Complete a broad variety of administrative tasks that facilitate the Executives ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Executives style and organization policy. Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed Work with the Executive Team to coordinate the Executives outreach activities. Follow up on contacts made by the Executives to cultivate ongoing relationships. Provide hospitality to all guests and help to create a welcoming environment. Answer main phone line and respond to inquiries. Process and distribute daily mail. Invest in building long-lasting relationships both externally and internally. Preferred candidate profile Strong verbal and written communication skills. Able to maintain a high level of integrity and discretion in handling confidential information. Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. Significant executive support experience, including supporting C-level executives.