513 Personal Assistance Jobs - Page 11

Role & responsibilities Manage expense reports, coordinate travel arrangements, schedule and arrange meetings, screen and prioritize communications Maintain department organizational charts, answer phone overflow and make call backs Proof and format documents/correspondence, enter contact information into contact management system, maintain file system for contracts and other important documents Handle and organize incoming mail, review vendor mailings of products and report findings Coordinate department gatherings/meetings Work with confidential materials with minimal supervision Perform other generic office activities Desired Candidate Profile Graduate (Bachelors degree) 1-6 years experience in an EA/ PA/ Secretarial role Must demonstrate strong organizational development skills, with knowledge of computer and internet. Strong verbal/written communication skills, problem solving skills, coordination and time management skills, friendly disposition, good telephone etiquette and ability to multitask Demonstrated ability to interface effectively and decisively with other units, departments and outside agencies Requires the ability to work well with all levels of internal management and leadership staff Hindi will be added advantage

Role & responsibilities Manage expense reports, coordinate travel arrangements, schedule and arrange meetings, screen and prioritize communications Maintain department organizational charts, answer phone overflow and make call backs Proof and format documents/correspondence, enter contact information into contact management system, maintain file system for contracts and other important documents Handle and organize incoming mail, review vendor mailings of products and report findings Coordinate department gatherings/meetings Work with confidential materials with minimal supervision Perform other generic office activities Desired Candidate Profile Graduate (Bachelors degree) 1-6 years experience in an EA/ PA/ Secretarial role Must demonstrate strong organizational development skills, with knowledge of computer and internet. Strong verbal/written communication skills, problem solving skills, coordination and time management skills, friendly disposition, good telephone etiquette and ability to multitask Demonstrated ability to interface effectively and decisively with other units, departments and outside agencies Requires the ability to work well with all levels of internal management and leadership staff Hindi will be added advantage Only Females will be considered for this role.

Key Roles & Responsibilities: Assist Managing Director in coordination with HODs. (e.g. follow up, Zoom call meetings arrangement, ticket booking, (Hotel, Air). Coordinate for new business (including proposal Emailing, Conference, New & Existing Contract), scheduling meetings and releasing of MOM. Drafting and sending courtesy emails, calling on behalf of the managing director. Key administrative & business support to MD, Directors & Senior Management. Manage the life style of CMD as per requirement & take care about their basic all needs and requirments time to time. Management and oversight of business projects. Event Management & Present the Award Shows. Organising & Hosting Events- Cricket Tournaments, Singing Competition, Dancing Competition & Acting Competition. Client Contract Management & Maintain the healthy relationship between Sone India & Client. Ready to travel at any place or any time as per requirment of particulars. Corrdination with Vendor & negotiate the price as per demand. Campus Recruitment Planning, Cricketers Planning, Team Management Skills : - EA, PA, Secretary Responsibility, Calendar Management, Travel Arrangement, Conference, MOM, Event Management, Administration, Documentation, Email Drafting, Vendor Coordination, Communication Skills, Hotel Booking, MS Office, Project Management

Order Processing: Manage and process sales orders accurately and in a timely manner, ensuring all details are complete and accurate . Customer Support: Serve as a primary point of contact for customers, addressing inquiries, resolving issues, and providing excellent customer service to maintain strong relationships. Communication: Facilitate communication between the sales team, customers, and internal departments to ensure seamless information flow. Sales Support: Assist the sales team in preparing sales presentations, proposals, and contracts. Provide necessary support to ensure the team meets or exceeds sales targets. Data Management: Maintain and update customer and sales-related data in the CRM system. Generate reports and analyse sales data to identify trends and opportunities. Coordination: Coordinate with various departments, such as marketing, logistics, and finance, to ensure all aspects of the sales process are aligned and efficient. Documentation: Prepare and maintain accurate documentation related to sales activities, contracts, and customer interactions. Administrative Support: Provide administrative support to the sales team, including scheduling meetings, managing calendars, and handling travel arrangements.

Responsibilities and Key roles: Assist sales team in coordinating sales activities and initiatives. Manage and respond to inquiries from customers and prospects promptly. Prepare and follow up on sales quotations, proposals, and contracts. Coordinate the scheduling of sales meetings and appointments. Build and maintain positive relationships with customers Address customer inquiries and concerns professionally and promptly. Follow up with customers to ensure satisfaction and identify potential upsell opportunities. Handle correspondence, emails, and phone calls on behalf of executives, prioritizing and responding as appropriate. Prepare reports, presentations, and other documents as required by executives. Act as a liaison between executives, departments, and external stakeholders.

Ability to take dictations in English for correspondence and compilation of content for books. Stenography and short hand experience preferred. English medium school background is a must. Well conversant with MS Office & internet search.

Job description About Client Hiring for One of the Most Prestigious Multinational Corporations! Job Title : Senior Associate / Lead / Sr. Lead - Virtual Assistant Qualification : Any Graduate or Above Relevant Experience : 5 to 8 Years Must Have Skills : International Process Virtual / Executive assistant Calendar Management MIS Travel booking MS Excel Roles and Responsibilities : Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, Presentation , Excel , Cost & Budgeting, Travel management , Schedule meetings etc. Handled International clients Interacting with Stakeholders. Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for timely and accurate MIS reports on a weekly/monthly basis. Ability to prioritize items. Perform tasks with a high degree of accuracy and consistency, in a timely manner. Create and maintain operational documents and perform activities accordingly. Candidate should be a Graduate or a Post Graduate. Exceptional communication skills (Verbal and Written). Proficiency in tools such as MS Word, MS Office and Excel. Open to rotational shifts. Any women candidates from Sabbatical is welcomed. Location : Pune/Mumbai CTC Range : Upto 14 LPA Notice period : Immediate joiner Shift Timing : Night Shift (US) Mode of Interview : Virtual Mode of Work : Hybrid -- Thanks & Regards, Lakshmi PS HR Analyst Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432489 | WhatsApp 7892150019 lakshmi.p@blackwhite.in | www.blackwhite.in ************** Please refer your Friends***************

Role: Executive Assistant/Personal Assistant to MD (Female Only) Exp: 2+ Years Job Location: Thane, Mumbai Salary: 3 to 4 LPA Education: Graduate Skills: Calendar Management, Communication Handling, Documentation, and Administration Support to the MD

Assist senior management in daily activities. Manage calendar, appointments & travel arrangements. Draft & manage emails, documents & presentations. Coordinate meetings, prepare agendas & take minutes. Follow up on tasks and ensure timely completion. Required Candidate profile Strong communication & interpersonal skills. Ability to multitask & work under pressure. Excellent organizational & time-management abilities. Proficient in MS Office (Word, Excel, PowerPoint).

SAP Product Architect - Materials Summary Responsible for multiple enterprise projects as a technical expert This role will work on highly complex ERP projects that require in-depth techno-functional knowledge in the SAP Materials Management modules Roles and Responsibilities In this role you will Be responsible for implementation of the solution, including configuration and testing, for the aligned initiative (project/deployment/product development) Interact with PO, Development Leader, X-Functional PAs Be accountable and responsible for on-time solution delivery Be accountable for Functional & Technical Specification for gaps identified in their respective initiative Support test execution and owns defect resolution Execute cutover tasks relevant to their streams Be responsible for test data Own Hypercare support and updates to any technical documentation Collaborate with Product Owners to ensure the successful delivery of the project Manage Functional Consultant(s) deliverables and quality for a specific initiative Mentor and Train Development teams Basic Qualifications Bachelor's Degree in Computer Science or STEM Majors (Science, Technology, Engineering and Math) with minimum years of experience 8 years in the domain Eligibility Requirement Legal authorization to work in the U S is required We will not sponsor individuals for employment visas, now or in the future, for this job Desired Characteristics Technical Expertise Experience in implementing SAP solutions in the major Materials Management modules including IM, WM, LE, EDI in ECC 6 0 and above Experience in SAP MM and integration with SAP FICO, PS, SD, QM, PM, PP, RRB in SAP ECC 6 0 Experience in implementing SAP MM integrations with other third party LE and Procurement systems Knowledge in implementing SAP Fiori applications Ability to consult customer on alignment of outcomes and desired technical solutions at an enterprise level in the SAP MM domain Experience with complex standard solution configurations and custom enhancements and developments Demonstrate fair knowledge of technical architecture and design in the SAP MM modules for the ERP and proficient in explaining solutions at depth Experience sustaining operational stability in SAP ERP applications through various life cycle phases (planning, implementation, steady state, de-commissioning) Able to lead early stage customer interactions, guide customers as they develop confidence and integrate with their legacy technology investments Business Acumen Adept at navigating the organizational matrix; understanding people's roles, can foresee obstacles, identify workarounds, leverage resources and rally teammates Understand how internal and/or external business model works and facilitate active customer engagement Able to articulate the value of what is most important to the business/customer to achieve outcomes Able to produce functional area information in sufficient detail for cross-functional teams to utilize, using presentation and storytelling concepts Possess extensive knowledge of full solution catalog within a business unit and proficiency in discussing each area at an advanced level Six Sigma Green Belt Certification or equivalent quality certification is a plus Leadership Demonstrated working knowledge of internal organization Foresee obstacles, identify workarounds, leverage resources, rally teammates Demonstrated ability to work with and/or lead blended teams, including 3rd party partners and customer personnel Demonstrated Change Management /Acceleration capabilities Strong interpersonal skills, including creativity and curiosity with ability to effectively communicate and influence across all organizational levels Proven analytical and problem resolution skills Ability to influence and build consensus with other Information Technology (IT) teams and leadership

Office co-ordination, ensuring smooth flow of information, E-mail management for MD; Managing Schedules, meetings / Timetables and appointments-calendar of MD. Co-ordination with stakeholders responsible for providing / seeking inputs from MD Office. Required Candidate profile Travel co-ordination for promoter family - ticketing. .MS Office - Word / Excel / Power Point, E-mail, printers / scanners / copiers & internet usage skills, Communication & Drafting skills in English

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

As a personal secretary, your primary role is to provide comprehensive administrative and logistical support to an individual, managing their schedule, correspondence, and various tasks to ensure smooth and efficient operations. Required Candidate profile Male candidate from near by area with English medium background with strong in spoken Hindi and Bengali preferred , married with kid is preferred .. Familier with AI Technology.

Role & responsibilities Taking dictation in Shorthand • Letter Typing • Attending telephone calls • Arranging meeting, appointment • Interview schedule • Filing of Papers • Coordination with various departments and branch offices • Travel Arrangement and Hotel Booking •independently correspondence etc. Preferred candidate profile Graduate with experince as PA to Sr. Managment in real estae or similar industry. Perks and benefits As per industry norm

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

Customer Assistance Manager-Recovery-Personal Loan Hardship Assistance Unit Portfolio Manager DepartmentKotak Mahindra Bank Retails AssetsReporting RelationshipReporting to Location Collections ManagerPosition GradeM1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2-5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

Customer Assistance Manager-Recovery-Personal Loan Hardship Assistance Unit Portfolio Manager Department Kotak Mahindra Bank Retails Assets Reporting Relationship Reporting to Location Collections Manager Position Grade M1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2-5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

Customer Assistance Manager-Recovery-Personal Loan Hardship Assistance Unit Portfolio Manager DepartmentKotak Mahindra Bank Retails AssetsReporting RelationshipReporting to Location Collections ManagerPosition GradeM1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2 5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

: Job TitlePersonal AssistantLocationMumbai, India Corporate TitleNCT Role Description You will be part of IPB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs). What well offer you 100% reimbursement under child care assistance benefit (gender neutral) Sponsorship for Industry relevant certifications and education Accident and Term life Insurance Your Key Responsibilities Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB, Engage and Connect sessions, Online team engagement events Compiling and disseminating meeting documents Handle travel bookings & expense claims Tracking infrastructure and inventory for new joiners / leavers Assist with opening IT support tickets and follow-ups Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others Maintain email distribution lists, Staff communications, email broadcasts Seat planning and floor plan updates in DB systems e.g. dbMOVE Your Skills and Experience Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations Educated to Bachelors degree level (Business Administration) or equivalent qualification/work ex A self-starter with strong analytical skills Excellent interpersonal & communication skills, with the ability to create presentations and reports Strong organisational and planning skills Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting) Knowledge of the banking and financial sectors How well support you

About the Role Were looking for an enthusiastic and proactive Executive Assistant to support a small group of senior leaders across the business, including the Technology and Change Delivery Leader, the Operations Director, the IT Director, Head of Product Management and Head of Delivery. This role will play a vital part in helping the business run smoothly behind the scenessupporting our leadership with outstanding organisational skills, a friendly attitude, and a keen eye for detail.This will be a hybrid role and expected to assist leaders across UK and India location. Youll be responsible for managing busy diaries, scheduling meetings, coordinating meeting rooms, travel arrangements, arranging lunches and events, and making sure everything runs like clockwork. Youll also be asked to take minutes during formal meetings, liaise with the Facilities team for any requests or queries, and help ensure our executives stay on top of their regular reporting commitments.As a regulated business, were required to produce monthly reports and metrics. Youll play a key part in compiling and chasing these upkeeping everything and everyone on track. Youll also work closely with other Executive Assistants and Reception staff. Key Responsibilities: Provide day-to-day support to multiple senior leaders across Technology, Operations, and IT. Manage complex diaries and schedule meetings, ensuring time is well planned and efficiently used, including meetings, appointments, travel arrangements, and events Organise and coordinate meeting rooms, video calls, and equipment needs. Take clear and concise minutes during formal meetings and follow up on action points. Arrange catering and logistics for key events, including quarterly planning sessions and social events. Prepare internal and external correspondence, reports, presentations, and other documents as requested Handle confidential information with discretion and maintain professional communication on behalf of the leaders Manage expenses, reimbursements, and budgets for the Leaders Collaborate with Reception and Facilities teams to resolve issues and support on-site activities. Manage reminders and assist in the compilation of monthly reports and regulatory metrics. Act as a point of contact for internal and external stakeholders interacting with the executives. Assist with ad hoc admin tasks and requestsbeing ready to jump in where needed. Build strong working relationships with other Executive Assistants to ensure seamless support across the business. Build subject matter expertise within the team to provide consultancy within the business. Identify and implement best practice improvements within the Product Team Support the embedding and continuous review of the Change Management process within the organisation. Assist leaders across UK and India location Core Responsibility Areas: Managing Workday transactions for WHRS AccountID creation, termination, job changes, reconcile SAP and Workday reports, reconciliation analysis report out, collaborate with Alight onshore team, tool issue management with stakeholders, 100% SLA adherence Handling colleague queries and escalations for operations processes. Provide a timely resolution to colleague / business. Analyze the problem area and work with the relevant stakeholders to mitigate the same. Managing check-in calls. Facilitating sessions for new joiners. Publishing weekly / monthly dashboards. Meet Domain specific SLA. Review the policies from time to time and update any changes accordingly. Should have a strategic approach towards the respective domain and focus on cost optimization and innovation to enhance colleague experience. Facilitate quarterly audits for the respective domain to ensure compliance. Maintain and present data for internal / external audits. Required Competencies: Excellent verbal and written business communication with the ability to articulate per the audience. Solid consulting, coaching and influencing skills with the ability to address the needs of a dynamic business environment. Ability to objectively present and meaningfully challenge views to enhance effectiveness and drive innovation Ability to empathize, analyze, prioritize and execute actionable in time-sensitive situations and giving utmost focus on colleague experience. Ability to think and innovate by removing NVAs and focus on automation of existing processes. Proficient in handling sensitive colleague data. Education and Experience: Graduate / Postgraduate in any discipline (HR preferred) HR operations experience and knowledge Mandatory Skills: L&P Policy Acquisition & Servicing. Experience3-5 Years.

Undertakes a wide range of technical/specialist administrative tasks in an effective, efficient and professional manner. Job title: Executive - Customer Management Job Description: Deliver timely and efficient support according to customer requirements and SLA Responsible for the care, accuracy, confidentiality, security and maintenance of information Adhere to all policies, processes and business rules Manage follow up enquires and administration

Role & Responsibilities: * Manage schedule & prioritize tasks * Maintain confidentiality at all times * Provide administrative support to senior team members * Arrange travel & fix appointments * Coordinate meetings & events

Portfolio Manager DepartmentKotak Mahindra Bank Retails AssetsReporting RelationshipReporting to Location Collections ManagerPosition GradeM1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2 5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

1. **Calendar Management**: Manage the CEO's and Directors' calendars and travel plans. Schedule meetings and keep appointments organized. 2. **Travel Arrangements**: Organize travel, visas, and accommodations for executives, both domestic and international. 3. **Travel Planning**: Plan travel for the CEO by mapping distances between meetings, choosing hotels, and scheduling breaks. 4. **Document Management**: Organize confidential files and business documents for easy access during meeting discussions. 5. **CRM Support**: Manage customer relationships, prepare agreements and NDAs, follow up for signatures, and analyze service pricing. 6. **Email Management**: Check the CEO's emails, send reminders, take meeting notes, and draft letters. 7. **Board Meeting Coordination**: Prepare agendas for board meetings, ensure minutes are taken, and check on compliance tasks with the CFO and CS. 8. **Meeting Scheduling**: Set up online meetings and assist with other tasks as the CEO directs. 9. **Offshore Coordination**: Help with export shipment paperwork and tasks discussed with the CEO. 10. **Insurance Management**: Manage the renewal of travel insurance, vehicle insurance, and passports. 11. **Event Coordination**: Organize special events like trade shows to meet marketing goals. 12. **Lead Generation**: Support business goals by generating leads from seminars and industry associations. 13. **Purchase Orders**: Create vendor purchase orders and ensure payments meet financial controls. 14. **Project Support**: Assist project managers with vendor negotiations and inquiries. 15. **Client Support**: Respond to client questions promptly and provide administrative support. 16. **Additional Duties**: Perform other tasks the Director assigns.

Act as an executive’s point of contact for employees, clients, and all external parties. Making travel and accommodation arrangements. Structuring daily expenses and preparing weekly, quarterly keeping up with office inventory.