515 Personal Assistance Jobs - Page 14

(Should know VFX, PREMIER PRO, PS AND AI) Creating high-impact designs, illustrations and highly engaging animations and videos for a diverse array of media/industries. Assist in the planning and creative process for motion and graphic design projects. Should have strong hold on PS and Ai as we'll Understanding of digital mediums & new platforms. Should be we'll-versed with the latest trends, work & pop culture.

Assist in preparing patients for CT scans. Ensure proper functioning of CT scan equipment. Maintain cleanliness and order in the CT scan room. Schedule and coordinate patient appointments. Collaborate with other departments for efficient workflow.

Assist in organizing and filing patient medical records. Retrieve and deliver medical records as needed. Maintain the order and confidentiality of records. Collaborate with the medical record officer for record management. Support in audits and quality checks of medical records.

Objectives of this role Support the MD primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for MD, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Required skills and qualifications Four or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Preferred skills and qualifications Experience in overseeing budgets and expenses Experience in developing internal processes and filing systems

Team / division overview The Chief Operating Office (COO) , DWS India is a key enabler for DWS and is integral to the future success of the company by delivering world-class services across a set of key functions. It covers essential Technology and Operations capabilities, and aims to deliver a platform which is efficient, scalable, resilient and agile. What well offer you As part of our flexible scheme, here are just some of the benefits that youll enjoy Your key responsibilities Your Role - What Youll Do To support senior level executives and ensure smooth daily operations. Calendar management calendar management and managing the executive calendar scheduling meeting appointments and events ensuring there are no conflicts. Communication management responding 2 inquiries prioritizing communication drafting messages giving time to people request for meetings. Travel coordination planning and arranging travel itineraries booking flights hotels ground transportation. Meeting preparation organizing meetings, taking notes during the meetings and follow up on action items and preparing minutes of the meeting. General administrative tasks handling office logistics ordering supplies when needed printing documents if needed managing office equipment, coordinating with IT for any IT issues on the floor Concur claim managementsubmitting request for concur expenses and settling claims. Meeting room, office reservation and bookings. Arranging and managing team social events, meetings town halls and hosting senior visitors. Your skills and experience Must Have Skills Excellent written and verbal communication skills Time-management skills Ability to pay attention to detail Organization skills Ability to multitask Basic understanding of frequently used computer software and programs, such as Microsoft Office Interpersonal skills Educational Qualifications Bachelors in accounting, finance, arts or economics relevant area How well support you Training and development to help you excel in your career Coaching and support from experts in your team A culture of continuous learning to aid progression A range of flexible benefits that you can tailor to suit your needs

As a personal secretary, your primary role is to provide comprehensive administrative and logistical support to an individual, managing their schedule, correspondence, and various tasks to ensure smooth and efficient operations. Required Candidate profile Lady candidate from near by area with English medium background with strong in spoken Hindi and Bengali preferred , married with kid is preferred .. Familier with AI Technology.

Daily work management, MIS, E-Mails Mints of meeting, Calander Management Experience of office management Involvement in project Implementation Candidate Assist to Director or MD Exp in Calander Management, Travel arrangement Required Candidate profile Candidate must be MBA regular with excellent communication skills Able to handle MD Desk & foreign clients Email & Phone calls management

Role & responsibilities Please find the JD below: Job description Your main tasks will be in: Be responsible for secretarial assistance to the Region Chairman India & Country Director INDIA for scheduling his Business Meetings, Business tours and travel, preparation of MIS required, interacting with both internal and external customer. Communicate and handle incoming and outgoing electronic communications on behalf of Region Chairman India & Country Director India . Communicate and handle incoming and outgoing electronic communications on behalf of Country Director. Assist him for making of Business / MIS Presentation - Strategy, digitalization & KPIS Review and summarize miscellaneous reports and documents; prepare background documents and emails as necessary. Scheduling of Interviews & declaration of assessment remarks to the concerned Arrange travel schedule and reservations for PO employees / External Guests including hotel / Car / Air / Food arrangements as & when required. What are we looking for? Applicants must have: Administration Skills Customer & result oriented Multi task abilities & strong reactivity to new events Graduation / Masters degree 5 to 8 years of Experience of EA, Administration & Travel Desk 6 Days working Kindly share resume at shahala.bano@teamlease.com/9120534834 Preferred candidate profile Perks and benefits

Reports To : Managing Director Job Summary The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the executive in daily operations and managing schedules. This position requires exceptional organizational skills, a high level of discretion, and the ability to work in a fast-paced environment. The PA will act as a gatekeeper and liaison between the Managing Director and various stakeholders. Key Responsibilities Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, reports, and presentations for meetings. Handle correspondence, including emails and phone calls, ensuring timely responses. Act as the primary point of contact for internal and external communications. Liaise with staff, clients, and other stakeholders on behalf of the Managing Director. Maintain confidentiality and professionalism in all communications. Assist in the coordination of special projects and initiatives as directed by the Managing Director. Track project deadlines and deliverables, ensuring timely completion. Prepare agendas and minutes for meetings, ensuring follow-up on action items. Organize logistics for meetings, including venue arrangements and catering. Conduct research and compile information relevant to the Managing Directors projects and priorities. Provide insights and recommendations based on findings. Oversee office supplies and equipment, ensuring everything is adequately stocked and functioning. Assist in creating a positive office environment. Qualification Bachelors degree in Business Administration or a related field preferred. 8+ years of experience as a Personal Assistant preferably in a corporate environment.

Position Overview : The Executive Assistant (EA) will provide high level administrative support to Managing Director, ensuring the smooth operation of daily activities. The role involves managing schedules, coordinating meetings, communications, and performing various administrative tasksto support the executives efficiency and productivity. Key Responsibilities: 1. Calendar Management : Manage complex calendars, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize tasks to meet deadlines. 2. Communication Management: Serve as the point of contact between the executive and internal/external stakeholders. Draft, review, and manage emails, reports and other written communications. Screen and direct phone calls as needed. 3. Meeting Coordination : Plan and coordinate meetings, including preparing agendas, material and meeting minutes. Ensure follow ups on action items are completed promptly. 4. Travel and Logistics : Arrange domestic and international travel including flights, hotels, transportation and itineraries. Troubleshoot travel issues and adjust plans as necessary. 5. Administrative Support : Prepare presentations, reports and documentation for executive reviews. Handle expense reporting, invoices and budget tracking. Manage confidential and sensitive information with discretion. 6. Project Management Support : Assist in planning and executing special projects as assigned by the executive. Research and compile information to support decision making 7. Office and stakeholder Management : Develop and maintain relationships with key stakeholders, both internally and externally. Coordinate logistics for events, conferences, and other executive level engagements.

Location: Andheri, Mumbai Educational Level: Graduate/ Post Graduate Work Experience : 3 to 12 years experience Industry: Any Job Responsibilities:- Calendar Management Meeting management within Internal / External Teams. Filing of important documents [Filing] Coordination within departments. - All levels Attending meetings - Prepare MOMs -Follow up on tasks & Targets & Deadlines Reminders & Follow-ups to all meetings . Travel management-Domestic & International, Visa documentation process.

Provide comprehensive administrative support to the CEO, including calendar management, email correspondence, phone call screening.Worked as a Personal Secretary for Management roles for minimum 2-3 years.Excellent communication interpersonal skills Required Candidate profile Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-suite executives. Experience in managing complex schedules and high-pressure situations.

Role & responsibilities Location: Mundhwa , Pune Job Summary: We are looking for organized Receptionist to manage our front desk and provide administrative support. The ideal candidate will have excellent communication skills and a positive attitude. Key Responsibilities: Answer and direct phone calls in a polite and friendly manner Knowdge of MS office, MS Excel, Power Point PPT Knowledge of handling the PA / intercom system. Excellent knowledge of email communication, etiquette and manners. Qualifications: Post Graduation Proven experience as a Receptionist. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills.( English , Hindi , Marathi ) Strong organizational and multitasking abilities. Job type: Full Time 6 days working / Weekly off -Sunday

Role & responsibilities Assisting the seniors in day to day tasks related to documentation or some clerical work Day to Day Filling Work for Projects department. Photocopy/Scan/ clerical work Typing /Drafting/ printout Should have experience as office assistant Interested Candidates Share there CVs on WhatsApp/ Call - 9315234693 Email ID - careers@m2kindia.com

Role & responsibilities 1. Calendar Management: Effectively manage and prioritize the Partner's calendar, scheduling meetings, appointments, and conference calls. • Coordinate with internal and external stakeholders to ensure the Partner's schedule aligns with business priorities. 2. Communication Management: • Handle incoming communications, including emails, phone calls, and other correspondence. • Draft and edit documents, letters, and reports on behalf of the Partner. 3. Travel Arrangements: • Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation. • Prepare travel itineraries and ensure all arrangements align with the Partner's preferences and business needs. 4. Meeting Preparation: • Prepare meeting materials, agendas, and briefs for the Partner. • Attend meetings with the Partner, take minutes, and follow up on action items. 5. Administrative Support: Handle administrative tasks such as expense reporting, document filing, and maintaining organized records. • Anticipate the Partner's needs and proactively provide support to enhance overall productivity. 6. Client Interaction: • Act as a liaison between the Partner and clients, ensuring a positive and professional relationship. • Coordinate client meetings and events, both on-site and off-site. 7. Project Assistance: Support the Partner in various projects by conducting research, gathering information, and providing relevant updates. • Collaborate with other team members to facilitate project-related tasks. 8. Confidentiality: • Maintain a high level of confidentiality in handling sensitive information and communication. Preferred candidate profile To be considered for the role of Executive Assistant, candidates should meet the following qualifications and criteria: 1. Experience and Age: Applicants should possess a minimum of 5 years of experience in being Executive Assistant. The ideal candidate should be above 35 years of age, or atleast 30 years of age. 2. Career Stability: Candidates should demonstrate a track record of career stability with minimal job changes. Preference will be given to those who have stayed with a single firm for at least 3-4 years or more in their career. 3. Communication Skills: Oral and written English communication without any grammar errors is a must

Managing the office of the MD to maintain the calendar, meetings, schedules, appointments, and travel. Should be well versed with Drafting letters and business proposal Prepare management reports as per the business needs Required Candidate profile Organize business and review meetings, identify and prioritize action items & follow up Develop and maintain an effective network and cooperative relationship with the clients

Manage diaries and schedule meetings and appointments. Provident fund

We are seeking a highly organized, proactive Personal Assistant to provide administrative & personal support, Will be responsible for managing schedules, handling communications, coordinating travel & ensuring the smooth running of daily activities

Executive Assistant to GM Female married candidate must have strong followups, meeting schduling , calendar management Etc. salary upto 35k location - Santacruz, Mumbai interested share cv to hrseema.ec@gmail.com / watspp also 8839570100 Required Candidate profile Executive assistant to MD / Chairman strong followups / calendar management / meeting arrangements note - female married must salary upto 35k share cv to hrseema.ec@gmail.com / watsapp 8839570100

Greetings from S&T Group of Companies!!! S&T Welcare Equipments Pvt ltd is the company serving the society by guiding people into health life style. We at WELCARE have taken a strong to equip you to help in leading health life style. We are looking for Executive Assistant - Only Female Scheduling meeting, Preparing Minutes of Meeting, following on deadlines Travel Ticket booking - Bus, Train, Flights, hotels Insurance Payments for CEO & Family Work Co-ordinations with other departments Sales team co-ordination Expenses management General Administrative Tasks Strong Communication Skills Microsoft software proficiency Interested Candidates Kindly share your update Resume. to hr@welcareindia.com

Job Title: Personal Assistant (PA) Location: Delhi Experience: 3-8years Job Type: Full-time Job Summary: We are seeking a proactive and detail-oriented Personal Assistant (PA) to provide comprehensive administrative and personal support. The ideal candidate will be highly organized, proficient in Microsoft Office and AI tools , and capable of managing day-to-day tasks with discretion and efficiency. Key Responsibilities: Manage calendars, schedule appointments, and organize meetings. Prepare tea/refreshments and ensure a comfortable working environment. Use Microsoft Office (Word, Excel, PowerPoint, Outlook) for documentation, reporting, and presentation preparation. Assist with emails, calls, and follow-ups. Utilize AI tools to automate routine tasks and enhance productivity. Make travel arrangements and manage itineraries. Requirements: Excellent command of Microsoft Office Suite. Familiarity with AI tools such as Chat GPT, scheduling bots, or productivity apps. Strong organizational and multitasking skills. Polite, professional, and trustworthy Ability to maintain confidentiality and discretion at all times.

Role & responsibilities Manage executive calendars, coordinate meetings, appointments, and travel arrangements. Handle correspondence (email, phone calls) on behalf of the executive team. Coordinate logistics for events, conferences, and presentations. Maintain confidentiality and handle sensitive information with discretion. Provide administrative support to ensure smooth office operations.

Looking for the personal assistant to manage filing work , managing clients , fixing up meetings and managing calls .

Managing the CEO's Calendar and Schedule Acting as a Liaison between the CEO and Other Departments Travel Coordination Communication and Correspondence Management Handling documentation

Shakti Architectural Products is looking for EA / PA to Director to join our dynamic team and embark on a rewarding career journey. Reporting to senior management and performing secretarial and administrative duties. Typing, formatting, and editing reports, documents, and presentations. Entering data, maintaining databases, and keeping records. Liaising with internal departments, answering calls, and making travel arrangements. Managing internal and external correspondence on behalf of senior management. Scheduling appointments, maintaining an events calendar, and sending reminders.