515 Personal Assistance Jobs - Page 13

Full Time. 0 6 Months. Surat, Gujarat. 2 years ago. Communication. Ms Office. Office Management. Time Management. Company Overview. The 3ELIXIR SOLUTIONS Team incorporated as an entity promoted by well-qualified engineers, computer professionals, and businessmen specializing in Data Conversion, IT Enabled Services, Hotel Management Software, Accounting Software, Payroll Management Software, CRM Software, and Enterprise Software, who bring with them several years of business and professional experience. This rich experience of promoters in various industries helps the organization assimilate customer requirements at a faster pace. In the global business arena, the world has been divided into small platforms in order to deliver the market requisites in no time. The rapid growth and mind-boggling pace of changes in technology have compelled the business world to integrate the latest technology amendments.. Job Responsibilities. Act as the point of contact between the manager and internal/external clients. Screen and direct phone calls and distribute correspondence. Handle requests and queries appropriately. Manage diary and schedule meetings and appointments. Make travel arrangements. Take dictation and minutes. Source office supplies. Produce reports, presentations and briefs. Devise and maintain the office filing system. Candidate Requirement. Fluent In English Speaking (Mandatory). 0-6 months of experience required. Bachelor's degree or undergraduate will work. Excellent verbal and written communications skills. Ability to handle multiple tasks while staying organized. Ability to travel. Good Grip On Ms Word Excel.. Share Job :. Show more Show less

The EA is responsible for providing comprehensive support to the Managing Director, Leadership Team and managing the organizations office operations, including working remotely with the global stakeholders. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Primary Job location would be GMR Aerocity. You are meant for this job if: Provide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Act as a liaison and provide support to the Leadership Team. Arrange and handle all logistics for leadership meetings and eventsschedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. Complete a broad variety of administrative tasks that facilitate the Directors ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Director, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Directors style and organization policy. Work closely with the Management Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the stakeholders updated. Anticipate needs in advance of meetings, conferences, etc. Coordinate all Management Team meetings and retreats and assist with staff meetings and events as needed. Provide "gateway" role, providing a bridge for smooth communication between the Director and staff, demonstrating leadership to maintain credibility, trust, and support with the employees. Complete projects by assigning work to appropriate staff, including the Leadership Team, on behalf of the MD. Manage all aspects of organizations office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization. Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the organization, to meet their current and future information needs. Supervise IT consultants. Prepare budget recommendations. Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Process and distribute business information. Invest in building long-lasting relationships both externally and internally. Other administrative duties as assigned for the overall benefit of the organization. QUALIFICATIONS/EXPERIENCE SUCCESSFUL CANDIDATES WILL POSSESS THE FOLLOWING QUALIFICATIONS: Having 5+ years of experience, out of which minimum 2 years should be in repute multi-national company. Should have worked at least 3 years as Executive Assistant or Business Group admin or similar roles. Graduate in any stream. Preferably PG in Business Administration from prestigious institute. Understand the importance of Safety, Quality, and delivery timelines. Strong ability to execute work with a diversity, equity, and inclusion lens. Significant executive support experience, including supporting C-level executives. Working experience with Engineering Leadership is highly preferred. Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit presentations and materials. Technical proficiency and day-to-day problem-solving skills related toIT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications). Strong verbal and written communication skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential. Ability to switch gears at a moments notice. WORK ENVIRONMENT Thrive in an intense, do-it-yourself, challenging environment. Ability to work well within a cross-functional team environment and diverse communities. Adaptive in multiple reporting structure. Skills

Implement and maintain a systematic follow-up system for pending tasks, and deadlines. • Regularly update the manager on the status of ongoing projects and outstanding items. • Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. • Handle sensitive and confidential information with discretion. Qualifications: • Bachelor's degree • Proven experience as a Personal Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. kindly share resume with your update details t.globalzonehr@gmail.com

We are seeking a highly organized, proactive, and trustworthy Personal Assistant (PA) to support Founders. The ideal candidate will seamlessly manage both professional and personal tasks, enabling the leader to focus on strategic priorities. The role requires a blend of administrative, logistical, and communication skills with absolute discretion and reliability. Key Responsibilities: Executive Support: Manage daily calendar, schedule meetings, appointments, and travel Coordinate internal and external meetings (agendas, logistics, follow-ups) Prepare documents, reports, presentations, and correspondence Track key action items and deadlines Communication & Liaison: Act as primary point of contact for emails, calls, and messages on behalf of the executive Draft professional emails and handle follow-ups with stakeholders Liaise with partners, clients, vendors, and team members Personal Assistance: Handle personal errands and tasks as required Manage household-related coordination (vendors, appointments, staff, deliveries) Organize events, dinners, and private travel if required Logistics & Operations: Book and manage travel (domestic and international), visas, hotels, transport Maintain expense reports, invoices, and reimbursement processes Track subscriptions, memberships, important dates (renewals, birthdays, anniversaries, etc.) Confidentiality & Discretion: Maintain strict confidentiality on all sensitive matters both professional and personal Exercise sound judgment, diplomacy, and discretion at all times Key Requirements: Proven experience as a Personal Assistant, Executive Assistant, or similar role High EQ Ability to work with ChatGPT kind of Tools Excellent written and verbal communication skills Highly organized, with attention to detail and time management Proficient in productivity tools (Google Suite / MS Office / Project Management apps) Ability to multi-task, prioritize, and work under pressure Professional presence and a proactive attitude Trustworthy, discreet, and reliable Flexible availability occasional after-hours or weekend availability may be required

Job Vacancy: Admin & HR Officer at Sachin Agarwal & Associates Position: Admin & HR Officer Location: Sector 63, Noida, Uttar Pradesh Firm: Sachin Agarwal & Associates (Chartered Accountants) About Us: Sachin Agarwal & Associates is a leading Chartered Accountancy firm with a reputation for excellence and integrity. We are committed to providing comprehensive financial, tax, and advisory services to a diverse clientele. Job Description: We are seeking a motivated and organized Admin & HR Officer to join our dynamic team. The successful candidate will play a crucial role in ensuring the smooth operation of administrative and human resource functions within the firm. Key Responsibilities Admin & HR People Management & Coordination: Foster a positive work environment by building strong interpersonal relationships. Coordinate seamlessly with internal teams and external clients to ensure smooth communication and collaboration. Effective Communication: Serve as the point of contact for employee and client interactions, delivering clear and professional communication—both verbal and written—while handling queries and updates efficiently. Task & Workflow Management: Oversee administrative workflows to ensure tasks are completed with precision and within deadlines. Proactively follow up to keep projects and communications on track. Operational Support: Manage day-to-day office operations, including scheduling, documentation, travel, and logistics to support team productivity. HR Operations: Assist with recruitment, onboarding, maintaining employee records, attendance management, and coordinating appraisals or HR policies as needed. Problem Solving & Adaptability: Resolve routine issues with a practical approach, maintain confidentiality, and adapt swiftly to dynamic requirements. Requirements: - Bachelors degree in Business Administration, Human Resources, or a related field. - Proven experience in an administrative and HR role. - Strong organizational and multitasking abilities. - Excellent communication and interpersonal skills. - Proficiency in MS Office and HR management software. - Ability to handle sensitive and confidential information with discretion. How to Apply: Interested candidates are invited to submit their resume to caatikanoida@gmail.com. Please mention "Admin & HR Officer Application" in the subject line. Note: Only shortlisted candidates will be contacted for an interview.

To assist the founder / md proactive new client relations travel within NCR, mostly entire Gurugram and nearby, for b2b corporate meetings strong public relations & coordination wholesome assistance as a personal asst, coordination, petty tasks Required Candidate profile open to travel within ncr mostly gurugram preferably have self owned vehicle well groomed personality peoples person grounded person with skills to get work done & make healthy relations Perks and benefits yes, performance incentives + bonus + increment

Job description About Client Hiring for One of the Most Prestigious Multinational Corporations! Job Title : Senior Associate / Lead / Sr. Lead - Virtual Assistant Qualification : Any Graduate or Above Relevant Experience : 5 to 8 Years Must Have Skills : International Process Virtual / Executive assistant Calendar Management MIS Travel booking MS Excel Roles and Responsibilities : Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, Presentation , Excel , Cost & Budgeting, Travel management , Schedule meetings etc. Handled International clients Interacting with Stakeholders. Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for timely and accurate MIS reports on a weekly/monthly basis. Ability to prioritize items. Perform tasks with a high degree of accuracy and consistency, in a timely manner. Create and maintain operational documents and perform activities accordingly. Candidate should be a Graduate or a Post Graduate. Exceptional communication skills (Verbal and Written). Proficiency in tools such as MS Word, MS Office and Excel. Open to rotational shifts. Any women candidates from Sabbatical is welcomed. Location : Pune/Mumbai/Bangalore CTC Range : Upto 14 LPA Notice period : Immediate - 30 days Shift Timing : Night Shift (US) Mode of Interview : Virtual Mode of Work : Hybrid Thanks & Regards, Hemalatha HR Analyst Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432418 | WhatsApp 9900261540 hemalatha.c@blackwhite.in | www.blackwhite.in ************** Please refer your Friends***************

Executive Assistant to the MD ensures smooth operations, upholds the MD's vision, and aligns activities with strategic goals. Acting as a key liaison between the MD and departments, this role drives organizational success with efficiency. Role: Other Industry Type: Real Estate Department: Other Employment Type: Full Time, Permanent Role Category: Other Education UG: Any Graduate Key Skills Skills highlighted with are preferred keyskills

Vizin India is looking for Executive Assistant ( Director ) to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

Vyuti Systems is looking for Executive Assistant - Founders Office to join our dynamic team and embark on a rewarding career journey Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.

Assist the Director in his daily affairs & liaising with all stakeholders, Candidate should have commercial acumen, work involves project evaluation, project procurement and vendor management; travel with Director for business trips as needed. Required Candidate profile Married male candidates from Engineering/ Finance/Project Handling background preferred. Good communication is a must as work involves dealing with international customers, suppliers & other agencies.

Executive Assistant to DM candidate must have strong followups, meeting schduling , calendar management Etc. salary upto 35k location - Mumbai interested share cv to hrseema.ec@gmail.com / watspp also 8839570100 Required Candidate profile Executive assistant to MD / Chairman strong followups / calendar management / meeting arrangements note - female married must salary upto 35k share cv to hrseema.ec@gmail.com / watsapp 8839570100

Role & responsibilities 1. External Communication Government Agencies: Liaise with health departments and regulatory bodies to ensure compliance with legal and healthcare standards. Insurance Providers: Coordinate with insurance companies for billing, claims, and approvals. Vendors and Suppliers: Manage relationships with suppliers of medical equipment, pharmaceuticals, and other resources to maintain inventory and quality standards. Community Engagement: Serve as the hospitals representative in community health initiatives, public health awareness campaigns, and local events. 2. Patient and Family Interaction Complaint Resolution: Address patient and family concerns, ensuring their needs are met while maintaining hospital policies. Service Coordination: Help connect patients and families with the appropriate resources. 3. Strategic Partnerships Collaborations: Foster partnerships with other healthcare facilities, educational institutions, and research organizations. 4. Emergency and Crisis Management Act as the key point of contact during emergencies, coordinating with government agencies, and internal teams to ensure a unified response. By serving as a liaison, hospital administrators ensure operational efficiency, enhance patient care quality, and uphold the institutions reputation.

Full Time 0 6 Months Surat, Gujarat 2 years ago Communication Ms Office Office Management Time Management Company Overview The 3ELIXIR SOLUTIONS Team incorporated as an entity promoted by well-qualified engineers, computer professionals, and businessmen specializing in Data Conversion, IT Enabled Services, Hotel Management Software, Accounting Software, Payroll Management Software, CRM Software, and Enterprise Software, who bring with them several years of business and professional experience This rich experience of promoters in various industries helps the organization assimilate customer requirements at a faster pace In the global business arena, the world has been divided into small platforms in order to deliver the market requisites in no time The rapid growth and mind-boggling pace of changes in technology have compelled the business world to integrate the latest technology amendments, Job Responsibilities Act as the point of contact between the manager and internal/external clients Screen and direct phone calls and distribute correspondence Handle requests and queries appropriately Manage diary and schedule meetings and appointments Make travel arrangements Take dictation and minutes Source office supplies Produce reports, presentations and briefs Devise and maintain the office filing system Candidate Requirement Fluent In English Speaking (Mandatory) 0-6 months of experience required Bachelor's degree or undergraduate will work Excellent verbal and written communications skills Ability to handle multiple tasks while staying organized Ability to travel Good Grip On Ms Word Excel, Share Job :

ROLES AND RESPONSIBILITIES: This position is for the PERSONAL ASSISTANT TO MD of Valeth aerospace and defence division, located in Adibatla, Hyderabad. This position involves the following roles and responsibilities: Manage calendars and schedule appointments. Organize meetings and prepare agendas. Handle correspondence (emails, phone calls). Prepare and organize documents and reports. Assist in project coordination and event planning. Arrange travel itineraries and accommodations. Maintain confidentiality of sensitive information. Support personal tasks as needed. KNOWLEDGE, SKILLS AND EXPERIENCE: The Candidate- Flexibility and adaptability. Positive attitude in a fast-paced environment. Proven experience as a Personal Assistant. Strong organizational and time-management skills. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite. Ability to prioritize tasks and work independently. Attention to detail and problem-solving skills.

Manage the founder's calendar, scheduling appointments, meetings, and travel arrangements. Screen and prioritize emails, phone calls, and correspondence, providing timely responses or directing to the appropriate channels. Prepare and edit documents, presentations, and reports as needed. Conduct research on various topics and compile information for decision-making purposes. Assist in organizing and coordinating company events, meetings, and special projects. Handle personal tasks and errands for the Founder, including but not limited to, household management, travel bookings, and personal appointments. Act as a liaison between the Founder and internal/external stakeholders, maintaining professional relationships and ensuring clear communication. Manage expense reports and invoices, tracking expenditures and ensuring accuracy. Assist in personal and professional development activities, including organizing training sessions and networking events. Maintain confidentiality and discretion in all interactions and handle sensitive information with care. Must have passport Must be with good physique Requirements Excellent verbal and written communication skills Strong organizational and time management abilities Ability to multitask and prioritize tasks effectively Proficiency in Microsoft Office suite Experience in supporting senior executives or similar roles Benefits Laptop Internet Mobile Phone Accommodation (Based on request only)

Implement and maintain a systematic follow-up system for pending tasks, and deadlines. • Regularly update the manager on the status of ongoing projects and outstanding items. • Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. • Handle sensitive and confidential information with discretion. Qualifications: • Bachelor's degree • Proven experience as a Personal Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. kindly share resume with your update details t.globalzonehr@gmail.com

Technical, or personal support to an individual, typically an executive or high-profile individual, to help them manage their time and responsibilities more effectively. PAs handle a wide range of tasks, from scheduling Required Candidate profile Good Personalities and good communication skills Perks and benefits Salary 10k-12k fixt salary and incentives extra

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel , PPT Contact : 7305057838.(WhatsApp) Required Candidate profile Only Male Candidate Any Graduate Location: Thirumudivakkam , Chennai Good Communication- Oral and Written Good in Ms Office

Elements TECHNOFAB is looking for Personal Secretory to join our dynamic team and embark on a rewarding career journey Manage and organize the daily schedule of the executive, including appointments, meetings, and travel arrangements Handle confidential correspondence, emails, and phone calls with discretion and efficiency Prepare reports, presentations, and other documents as required Maintain filing systems and ensure records are up to date Coordinate internal and external communication on behalf of the executive Assist in planning events, managing tasks, and following up on deadlines Provide administrative support to ensure the smooth functioning of the office Serve as a liaison between the executive and staff, clients, or stakeholders

KEY RESPONSIBILITIES: This is a full-time on-site role for a Personal Assistant to Director at a manufacturing Industry. The Personal Assistant will be responsible for executive administrative assistance, diary management, administrative assistance, clerical skills, and other tasks as assigned by the Director. The role may involve interfacing with external stakeholders, vendors, and partners. The Personal Assistant will report to the Director and provide support for daily activities. Skills: Diary Management and Clerical Skills Proven experience as a personal assistant or executive administrative assistant Excellent communication and interpersonal skills Ability to multitask and prioritize tasks Strong organizational and time management skills Experience in event planning and coordination is a plus Proficiency in using MS Office apps Calendar & Travel Management Drafting letters

SUMMARY Job Title: Executive Assistant to Director Job Summary We are seeking an Executive Assistant to provide crucial administrative and organizational support to our Director, ensuring the smooth operation of the department or organization. The ideal candidate will be highly organized and capable of managing a variety of tasks, from overseeing schedules and communications to coordinating projects and handling sensitive information. Acting as a liaison between the Director and other departments, clients, or stakeholders is a key aspect of this role. Key Responsibilities Calendar and Schedule Management Efficiently manage and organize the Director's calendar, ensuring all appointments, meetings, and deadlines are met. Coordinate internal and external meetings, including booking rooms, sending invites, and preparing agendas. Communication Support Act as a point of contact for internal and external communications on behalf of the Director. Draft, proofread, and send emails, letters, and other correspondence as requested by the Director. Answer phone calls, screen inquiries, and redirect them to the appropriate parties when necessary. Document and File Management Maintain and organize the Director's files, both physical and digital, ensuring quick access to needed documents. Prepare reports, presentations, and other materials for the Director's meetings. Travel and Event Coordination Arrange travel accommodations, including flights, hotels, and ground transportation, for the Director. Organize events, conferences, and business trips, including all necessary logistics and documentation. Public Relations Coordination Assist in planning and executing public relation coordination, maintaining protocol with Dignitaries, Authorities, High-Officials of Government/Corporate sector as per instructions/communications received from the Director. Project Coordination Assist in planning and executing departmental or organizational projects. Track project progress, timelines, and deliverables, providing updates to the Director as needed. Confidentiality and Discretion Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain a high level of confidentiality with regard to organizational matters. Administrative Support Provide general administrative support, including ordering supplies, handling invoices, and managing office operations. Perform other duties as assigned by the Director to ensure the smooth and efficient functioning of the office. Requirements Proven experience as an executive assistant or similar administrative role Proficient in MS Office and other office management software Outstanding organizational

Looking for a smart, well-organized, and proactive FEMALE Personal Secretary to assist the Director in day-to-day activities, should be willing to travel with the Director for business meetings and events, both locally and outstation.

Manage a wide range of administrative tasks, ensuring efficient office operations. Successful candidates possess leadership, delegation, command skills, the ability to manage diversity, and a strong career ambition to grow within the organization.

Key Responsibilities: 1. Calendar & Schedule Management: Maintain and coordinate the CFO's calendar, including scheduling meetings, appointments, and travel arrangements. 2. Communication Handling: Manage correspondence on behalf of the CFO, including emails, calls and written communication. 3. Meeting Preparation & Follow-up: Prepare agendas, presentations, and materials for meetings. Take minutes and ensure follow-up on action items. 4. Travel & Logistics: Organize travel itineraries, accommodations, and logistics for business trips, both domestic and international. 5. Document Management: Handle confidential documents and information with discretion. Organize files, reports, and presentations. 6. Liaison Role: Act as a point of contact between CFO and Internal/External stakeholders. 7. Administrative Support: Perform general administrative duties such as expense reporting, invoice processing, and oice coordination tasks. 8. Project Assistance: Support the CFO with various financial or administrative projects as needed. Qualifications: Proven experience as an Executive Assistant, Personal Assistant, or similar role. Strong organizational and time-management skills. Excellent written and verbal communication skills. Discretion and confidentiality are essential. Proficiency in Microsoft Oice Suite (Excel, Word, PowerPoint and Outlook) Experience with calendar and travel management tools. Ability to multitask and prioritize under pressure. Preferred Qualifications: Prior experience supporting C-Level Executives. Ideally in finance or corporate environments. Bachelor's degree in business administration, Communications or related field. Familiarity with finance terminology and processes is a plus.