Payroll Specialist

Key Responsibilities

Payroll Processing & Disbursement

• Process monthly payroll accurately and on time using internal payroll systems and client portals.
• Ensure timely salary disbursement and distribution of payslips to employees.
• Perform salary reconciliation to ensure correctness of payouts and statutory deductions.
• Manage payroll adjustments including arrears, incentives, bonuses, and deductions.

Leave & Attendance Management

• Maintain and update employee leave and attendance records in payroll systems.
• Administer leave enhancement policies in line with company guidelines.

Full & Final Settlement (F&F)

• Handle full and final settlements for resigned or terminated employees.
• Calculate gratuity, leave encashment, recoveries, and applicable statutory deductions.
• Ensure timely processing and proper documentation of settlements.

Statutory Compliance & Documentation

• Manage Provident Fund (PF) and other statutory compliance activities.
• Handle insurance-related processes including employee onboarding, exits, and vendor coordination.
• Coordinate with internal Chartered Accountant (CA) for payroll audits, tax filings, and compliance.
• Ensure adherence to labor laws and statutory regulations.
• Prepare, review, and maintain statutory audit documentation for clients.
• Maintain accurate, confidential payroll records and employee data.

Required Qualifications & Skills

Education

• Graduate in Commerce, Accounting, Business Administration, or a related field.

Experience

• 2–5 years of hands-on experience in payroll processing.

Technical Skills

• Experience working with payroll software and payroll portals.

Knowledge

• Strong understanding of payroll laws, PF, ESI, insurance, and labor compliance.
• Experience handling full & final settlements and leave encashment.

Soft Skills

• High attention to detail and accuracy.
• Ability to handle confidential information with integrity.
• Strong coordination and communication skills.
• Ability to meet deadlines and work effectively under pressure.