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Job Type

Full Time

Job Description

Job Summary:

Payroll Processing Associate


Key Responsibilities:

  • Payroll Management

    : Process monthly payroll for employees, ensuring timely and accurate payments.
  • TDS Knowledge and Filing

    : Have a thorough understanding of 

    TDS

     (Tax Deducted at Source) working, ensure correct deductions from employee salaries, file 

    TDS returns

    , and issue 

    Form 16

     to employees.
  • Salary Components

    : Knowledge of various 

    salary components

     and the ability to restructure salary packages during the 

    salary revision cycle

    .
  • Salary Revision Letter

    : Prepare 

    salary revision letters

     for employees, ensuring clarity on new salary structures, benefits, and deductions during the salary revision process.
  • Offer and Appointment Letters

    : Prepare and issue 

    offer letters

     and 

    appointment letters

     for new hires, ensuring accuracy in salary details, deductions, and statutory benefits.
  • Accounting Entries

    : Ensure correct 

    accounting entries

     for payroll processing, ensuring that all salary and statutory expenses are correctly recorded in the company’s financial system.
  • Statutory Compliance

    : Ensure compliance with Indian labor laws, including 

    PF (Provident Fund)

    ESI (Employee State Insurance)

    Professional Tax

    LWF (Labor Welfare Fund)

    , and other statutory deductions.
  • Timely Payment of Statutory Dues

    : Ensure that all statutory dues, including 

    TDS

    PF

    ESIC

    PT

    LWF

    , etc., are paid within the respective due dates, avoiding any penalties or compliance issues.
  • Reconciliation

    : Perform 

    periodic reconciliation

     between the 

    salary register

     and 

    accounting records

     to ensure accuracy and consistency in payroll data.
  • Arrears and Adjustments

    : Process payroll 

    arrears

     and adjustments in salary, including retroactive salary payments, bonuses, and other one-time payments.
  • Payroll Reports

    : Generate and maintain payroll reports such as 

    salary slips

    tax summaries

    reimbursement statements

    , and other relevant documents.
  • Employee Benefits

    : Manage employee benefits like 

    gratuity

    leave encashment

    , and other allowances, ensuring proper deductions and contributions.
  • Salary Audit

    : Coordinate with external or internal auditors for 

    salary audits

     and ensure the smooth provision of necessary documents and information required for audit processes.
  • Employee Profile Creation

    : Ensure the creation and accurate entry of employee profiles in the company’s 

    ERP system

    , maintaining up-to-date and complete records for each employee.


Required Qualifications

  • B.Com

     or 

    M.Com

     (or equivalent qualification).
  • 3 to 4 years of experience

     in payroll processing, accounting, or finance, with hands-on experience in 

    TDS

    PF

    ESIC

    Professional Tax

    , and other statutory compliance tasks.
  • Strong understanding of 

    salary components

    , the 

    salary revision cycle

    , and experience with 

    restructuring salary packages

    .
  • Proficiency in 

    MS Excel

     and payroll software.
  • In-depth knowledge of 

    statutory compliance

     related to 

    TDS

    PF

    ESI

    LWF

    , and 

    other statutory deductions

    .
  • Strong attention to detail with the ability to handle confidential employee data.
  • Good communication skills to interact with employees and resolve payroll-related queries.

Preferred

  • Experience in 

    salary audits

    Form 16

     issuance, and reconciliation of payroll with 

    accounting records

    .
  • Prior experience in creating and maintaining 

    employee profiles

     in 

    ERP systems

    .

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