Payroll Analyst

Job Summary:

Payroll Processing Associate

Key Responsibilities:

• Payroll Management

  : Process monthly payroll for employees, ensuring timely and accurate payments.

• TDS Knowledge and Filing

  : Have a thorough understanding of 

  TDS

   (Tax Deducted at Source) working, ensure correct deductions from employee salaries, file 

  TDS returns

  , and issue 

  Form 16

   to employees.

• Salary Components

  : Knowledge of various 

  salary components

   and the ability to restructure salary packages during the 

  salary revision cycle

  .

• Salary Revision Letter

  : Prepare 

  salary revision letters

   for employees, ensuring clarity on new salary structures, benefits, and deductions during the salary revision process.

• Offer and Appointment Letters

  : Prepare and issue 

  offer letters

   and 

  appointment letters

   for new hires, ensuring accuracy in salary details, deductions, and statutory benefits.

• Accounting Entries

  : Ensure correct 

  accounting entries

   for payroll processing, ensuring that all salary and statutory expenses are correctly recorded in the company’s financial system.

• Statutory Compliance

  : Ensure compliance with Indian labor laws, including 

  PF (Provident Fund)

  , 

  ESI (Employee State Insurance)

  , 

  Professional Tax

  , 

  LWF (Labor Welfare Fund)

  , and other statutory deductions.

• Timely Payment of Statutory Dues

  : Ensure that all statutory dues, including 

  TDS

  , 

  PF

  , 

  ESIC

  , 

  PT

  , 

  LWF

  , etc., are paid within the respective due dates, avoiding any penalties or compliance issues.

• Reconciliation

  : Perform 

  periodic reconciliation

   between the 

  salary register

   and 

  accounting records

   to ensure accuracy and consistency in payroll data.

• Arrears and Adjustments

  : Process payroll 

  arrears

   and adjustments in salary, including retroactive salary payments, bonuses, and other one-time payments.

• Payroll Reports

  : Generate and maintain payroll reports such as 

  salary slips

  , 

  tax summaries

  , 

  reimbursement statements

  , and other relevant documents.

• Employee Benefits

  : Manage employee benefits like 

  gratuity

  , 

  leave encashment

  , and other allowances, ensuring proper deductions and contributions.

• Salary Audit

  : Coordinate with external or internal auditors for 

  salary audits

   and ensure the smooth provision of necessary documents and information required for audit processes.

• Employee Profile Creation

  : Ensure the creation and accurate entry of employee profiles in the company’s 

  ERP system

  , maintaining up-to-date and complete records for each employee.

Required Qualifications

• B.Com

   or 

  M.Com

   (or equivalent qualification).

• 3 to 4 years of experience

   in payroll processing, accounting, or finance, with hands-on experience in 

  TDS

  , 

  PF

  , 

  ESIC

  , 

  Professional Tax

  , and other statutory compliance tasks.
• Strong understanding of 

  salary components

  , the 

  salary revision cycle

  , and experience with 

  restructuring salary packages

  .
• Proficiency in 

  MS Excel

   and payroll software.
• In-depth knowledge of 

  statutory compliance

   related to 

  TDS

  , 

  PF

  , 

  ESI

  , 

  LWF

  , and 

  other statutory deductions

  .
• Strong attention to detail with the ability to handle confidential employee data.
• Good communication skills to interact with employees and resolve payroll-related queries.

Preferred

• Experience in 

  salary audits

  , 

  Form 16

   issuance, and reconciliation of payroll with 

  accounting records

  .
• Prior experience in creating and maintaining 

  employee profiles

   in 

  ERP systems

  .