Operations Associate

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About AllianceIT

AllianceIT Inc. is a California-based IT consulting and professional services firm specializing in technology staffing, software development, and enterprise solutions. We partner with Fortune 500 clients to deliver IT talent and innovative solutions across industries, with operations in the U.S., LATAM, and India.

Role Overview

detail-oriented Operations Associate

Key Responsibilities

Finance & Accounting

• Send invoices to customers and follow up on accounts receivable.
• Manage accounts payable follow-ups and vendor payments.
• Run

  QuickBooks Online payroll

  .
• Reconcile bank statements and verify bank charges.
• Identify and cancel unwanted subscriptions.

HR & Compliance

• Collect employee timesheets, I-9s, W-9s, and other compliance documents.
• Work with insurance agents to maintain company insurance (WC, GL, E&O).
• Ensure all required insurance and compliance documentation is up to date.

Recruitment Operations

• Conduct daily stand-up calls with LATAM and India recruiting teams.
• Prioritize job openings and allocate resources.
• Create MSAs (Master Service Agreements) and POs for new hires and supplier partnerships.

Business Development & Marketing

• Reach out to new clients and respond to new client inquiries.
• Support preparation of proposals, MSAs, and POs for clients.
• Co-create business brochures and social media content.
• Assist with advertising campaigns on social media platforms.

Coordination & Stakeholder Management

• Liaise with CPA for bookkeeping, tax filings, and compliance.
• Collaborate with internal and external stakeholders (vendors, suppliers, recruiters, clients).
• Support CEO with administrative and operational tasks as required.

Qualifications

• Bachelor’s degree in

  Business Administration, Accounting, Finance, HR, or related field

  .
• 3–5 years of experience in

  operations, finance, HR coordination, or executive support

  .
• Proficiency with

  QuickBooks Online

  and MS Office (Excel, Word, PowerPoint).
• Experience handling

  invoices, payroll, and bank reconciliations

  .
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills in English.
• Comfortable working in

  PST time zone

  .

Preferred Skills

• Experience in

  IT staffing/consulting environment

  .
• Knowledge of U.S. compliance documents (I-9, W-9, insurance certificates).
• Familiarity with

  social media marketing tools

  .
• Prior exposure to working with

  cross-border teams

  (India, LATAM, U.S.).

What We Offer

• Remote work flexibility from India.
• Opportunity to collaborate with U.S. leadership and global teams.
• Exposure to end-to-end operations in a

  fast-growing IT consulting company

  .
• Competitive compensation aligned with experience.