Onboarding Specialist

HR Onboarding Specialist

Overview:

The Onboarding Specialist plays a key role in ensuring new hires have a smooth, welcoming, and well-organized start with the company. This role connects HR, IT, hiring managers, and employees to manage the onboarding process from offer acceptance to full integration.

Key Responsibilities:

1. Pre-Onboarding

• Send welcome emails and onboarding instructions to new hires
• Ensure all pre-joining formalities (documents, forms) are completed
• Coordinate with recruitment, IT, and facilities for system and access setup
• Schedule onboarding sessions and share joining details
• Track onboarding progress in HR systems
• Liaise with payroll for timely processing

2. Onboarding Execution

• Conduct virtual or in-person onboarding sessions
• Collect and verify all required documents
• Guide new hires on benefits, payroll, and company policies

3. Data & Compliance

• Maintain accurate records in HR systems (e.g., SAP SuccessFactors)
• Ensure compliance with company policies and data protection norms
• Track onboarding metrics (e.g., no-shows, completion rates)
• Prepare reports and dashboards for HR leadership

4. Employee Experience

• Create a positive and engaging first impression
• Organize activities like icebreakers or buddy programs
• Support smooth transition to teams and managers

Skills Required

• Communication:

  Clear and professional verbal/written skills

• Presentation:

  Confident in conducting onboarding sessions

• Empathy:

  Friendly and approachable attitude

Tools Knowledge:

• SAP SuccessFactors
• ServiceNow or similar ticketing tools
• MS Office (Excel, PowerPoint, Outlook, Teams)

Other Skills:

• Attention to detail and data accuracy
• Problem-solving and adaptability
• Team collaboration across departments
• Customer-focused mindset

Location:

Shift Timing: