Office Administrator

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Job Summary

The Office Administrator will be responsible for ensuring smooth day-to-day office operations, managing vendors, maintaining amenities, coordinating with internal teams, and providing administrative support across the facility.

Key Responsibilities

Administrative & Facility Management

• Oversee daily office operations and ensure availability of all office amenities.
• Manage meeting rooms, common areas, cleanliness checks, and office hygiene standards.
• Coordinate with facility teams for maintenance, repairs, and service requests.

Cafeteria Management

• Ensure smooth operations of the cafeteria and pantry areas.
• Monitor food quality, hygiene, and timely service.
• Coordinate with food vendors and track consumption/inventory.

Vendor Management

• Identify, evaluate, and onboard new vendors as required.
• Maintain vendor contracts, service agreements, and compliance documents.
• Track vendor performance, raise service tickets, and ensure timely issue resolution.

Gate Pass & Access Management

• Create gate passes for employees, visitors, and material movement.
• Coordinate with security teams for approvals and entry management.
• Maintain logs for inbound/outbound materials.

Inventory & Supplies

• Manage stock for stationery, housekeeping items, and pantry consumables.
• Ensure timely replenishment and maintain usage records.

Coordination & Support

• Act as a point of contact for employees for facility-related concerns.
• Coordinate with HR and IT for onboarding/offboarding support.
• Assist with administrative tasks like documentation and record keeping.

Qualifications & Skills

• Graduate in any discipline (preferred).
• 1–3 years of experience in office administration or facility management.
• Good communication and coordination skills.
• Strong vendor management and multitasking abilities.
• Proficiency in MS Office & documentation.