Office Administrator

Job Title: Administration Executive – Documentation, Portal Management & Office Support Company: Funds Catalyst Location: ConnectHQ Coworking Pvt. Ltd, F-2, F Block, Sector 8, New Delhi, Noida, Delhi 201301 Employment Type: Full-time Job Overview: Funds Catalyst requires an Administration Executive with strong skills in documentation, record keeping, online application handling, and basic office administration. The role demands accuracy, confidentiality, discipline, and structured working habits. 1. Documentation & Record Keeping (Primary Role) Draft and maintain official documents, letters, agreements, reports, notices, and proposals Maintain all physical and digital files in an organised, systemised, and secure manner Prepare structured folders, naming formats, and proper indexing for easy retrieval Maintain updated records for client submissions, compliances, approvals, and official documentation Ensure confidentiality and safeguarding of sensitive and legal documents Maintain documentation checklists and ensure completeness of records before submissions 2. Online Portal Applications (Major Responsibility) Handle online applications and registrations for clients on assigned government and compliance portals Fill forms accurately and upload required documents in correct formats Maintain status logs for all applications and submissions Coordinate with clients for additional documents, missing information, or corrections Track approvals, re-submissions, queries, and deadlines Ensure accuracy and compliance in every submission 3. Data Management & Reporting Maintain internal trackers, documentation sheets, and client activity logs Update records regularly for all ongoing work Prepare daily or weekly reports for management regarding documentation and portal activities Maintain revision history and proper documentation of updates 4. Client Coordination & Communication Communicate with clients for document collection, clarifications, signatures, and updates Maintain professional communication records Provide timely updates regarding application status, pending requirements, and approvals Coordinate with internal teams for signature files, approvals, and documentation needs 5. Office Administration (Secondary Support) Handle basic administrative tasks for smooth office operations Manage calls, emails, document movement, scanning, and printing Maintain basic office registers, attendance sheets, and general admin records Coordinate with coworking staff for workspace-related requirements Maintain stationery and basic office supplies Skills & Qualifications Required: Graduate in any discipline Strong documentation and record-management skills High level of accuracy and attention to detail Proficiency in MS Word, MS Excel, PDF tools, and digital file handling Strong communication and follow-up abilities Ability to work with confidentiality and structured processes Preferred Qualities: Process-oriented and disciplined Reliable and consistent in maintaining documentation standards Ability to meet deadlines and work independently Strong organisational and multitasking capability