Office Administrator

Job Summary

The Office Administrator ensures smooth day-to-day functioning of office operations, documentation, communication, and staff support. The role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced technology-driven environment, especially relevant to companies working in healthcare, robotics, and medical devices.

Key Responsibilities

1. Office Operations & Administration

• Manage daily office activities and maintain supplies, equipment, and inventories
• Handle phone calls, emails, courier services, and general communications
• Maintain clean, organized workspace and coordinate with vendors for office services
• Support meeting setup, scheduling, and travel arrangements

2. Documentation & Record Management

• Prepare and maintain documents, letters, presentations, and reports
• Organize digital and physical filing systems
• Maintain employee, project, and regulatory documentation securely (important in medical device environments)

3. Support for Management & Teams

• Assist leadership with scheduling, meeting minutes, and administrative tasks
• Coordinate cross-team communication
• Support HR in onboarding, attendance tracking, and leave management when required

4. Finance & Procurement Support

• Assist in basic bookkeeping, invoice verification, and expense tracking
• Coordinate purchases, vendor quotations, and inventory updates
• Maintain records required for compliance and audits

5. Visitor & Customer Coordination

• Welcome guests, clients, and partners professionally
• Handle basic customer inquiries and direct them appropriately
• Schedule meetings with consultants, vendors, radiologists, or regulatory personnel

Required QualificationsEducation (Flexible & Skill-Based)

A candidate with any of the following degrees is suitable:

• B.Com / BA / B.Sc /B Tech
• Additional certifications in office administration, accounting, or computer skills are a plus.

(These degrees provide adequate analytical, communication, and organizational skills for admin functions.)

Skills & Competencies (More Important Than Degree)Technical Skills

• Proficiency in MS Office (Word, Excel, PowerPoint)
• Comfortable with online tools (email, task management, Google Workspace)
• Ability to manage records, digital documentation, and basic data entry
• (Preferred) Familiarity with handling technical documents in engineering or medical device environments

Soft Skills

• Excellent communication and interpersonal skills
• Strong organizational skills
• Ability to multitask and prioritize tasks efficiently
• Professional behavior and confidentiality handling
• Problem-solving mindset

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person