Office Administrator

Job Title:

Location

Contract Type

Company Description

pharmaand GmbH (“pharma&”) is a privately owned global pharmaceutical company headquartered in Vienna, Austria. We focus on breathing new life into proven medicines, preserving their availability, and ensuring essential treatments reach patients globally. With a growing portfolio spanning hematology, oncology, and other therapeutic areas, pharma& works through a unique global network of subsidiaries, joint ventures, and partners to support development, manufacturing, distribution, and access.

Role Description

We are seeking a reliable and well-organised Office Administrator to support the day-to-day operations of our Hyderabad office on a 6-month fixed-term contract. This role is ideal for someone who is proactive, detail-oriented, and comfortable handling a variety of administrative responsibilities.

Key responsibilities

• Managing day-to-day office administration and correspondence
• Handling emails, phone calls, and document management
• Coordinating meetings, calendars, and general scheduling
• Maintaining records, files, and internal trackers
• Supporting recruitment activities, including interview scheduling and candidate coordination
• Assisting with employee onboarding processes and documentation
• Supporting training coordination, including scheduling sessions and maintaining training records
• Supporting basic finance and administrative tasks (expenses, invoices, data entry)
• Liaising with internal teams and external vendors
• Providing ad-hoc administrative support as required

Skills and experience

• Previous experience in an office administrator or similar role
• Exposure to recruitment, onboarding, or HR administration is an advantage
• Strong organisational and time-management skills
• Good written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• High attention to detail and ability to multitask
• Professional, dependable, and discreet

Additional Information

• Location: Hyderabad, India (Onsite)
• Employment Type: Full-time, Paid Internship (6-month duration) with a view to move to FTE.
• Compensation: Monthly stipend provided, based on candidate qualifications
• Legal Eligibility: Candidates must be legally eligible to work in India