Office Administrator

Job Title: Office Administrator

Experience: 1–3 Years
Location: Vadodara
Department: Administration
Industry: Engineering, Procurement & Construction (EPC) – Dams, Roads, and Enterprise Projects
Employment Type: Full-Time

About the Company

We are a growing EPC (Engineering, Procurement, and Construction) company engaged in the execution of infrastructure projects such as dam construction, road development, and enterprise-level engineering works. As we expand and modernize our administrative systems, we seek a skilled and proactive Office Administrator to support our operations.

Job Overview

The Office Administrator will be responsible for managing and supporting day-to-day administrative activities. Key duties include attendance tracking, expense and invoice management, document drafting, and asset tracking. The ideal candidate will have prior experience in a similar role and be proficient with HRMS tools such as Keka or any similar software, which we use for attendance and admin management.

Key Responsibilities

• Attendance & Leave Management
• Monitor and maintain daily attendance using Keka HRMS
• Track employee leave records and generate monthly attendance reports
• Coordinate with HR and payroll teams for accurate reporting
• Expense & Invoice Tracking
• Collect and verify employee reimbursement claims
• Maintain a record of company expenses and supplier invoices
• Assist the finance team with data entry and documentation for payment processing
• Document Drafting & Filing
• Draft official letters, memos, reports, and other documents as required
• Ensure proper formatting and document control in both soft and hard copies
• Maintain filing systems for administrative and project-related documents
• Asset Management
• Maintain a register of office and project-site assets
• Track asset allocation, condition, and movement between departments or sites
• Assist in asset tagging and periodic audits
• Administrative Support
• Coordinate with internal teams and external vendors for operational needs
• Support procurement documentation and basic inventory records
• Ensure smooth office functioning and supply management

Required Skills & Qualifications

• 1–3 years of experience in office administration
• Hands-on experience with KEKA or similar HR/admin software
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong organizational and time-management skills
• Excellent verbal and written communication
• Ability to work independently with minimal supervision

Preferred Qualifications

• Experience working in a construction, EPC, or infrastructure company
• Familiarity with procurement or finance-related documentation
• Understanding of basic accounting or inventory tracking principles

What We Offer

• Opportunity to contribute to landmark EPC projects
• Growth-focused, team-oriented work environment
• Competitive salary with potential performance bonuses
• Training on company systems and tools

Job Types: Full-time, Permanent

Pay: ₹14,000.00 - ₹26,000.00 per month

Benefits:

• Commuter assistance
• Food provided
• Paid sick time

Location:

• Gotri, Vadodara, Gujarat (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person