Office Admin/HR Coordinator

Kmedika Solutions Pvt. Ltd.

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Kmedika Solutions is a growing startup in the medical device engineering services space. We are seeking a dependable, resourceful, and highly organized Office Admin/HR Coordinator to oversee day-to-day operations and act as a key bridge between our team and international clients/leadership.

This is a startup environment—best suited for someone who thrives in dynamic settings, enjoys wearing multiple hats, and is motivated to build and streamline processes from the ground up.

Key Responsibilities

• Supervise, manage, and track completion of tasks assigned by executives.
• Maintain and organize administrative and personnel files to ensure smooth office operations.
• Assist with recruitment, onboarding, and development of employees.
• Manage daily office operations including supplies, facilities, vendors, and office infrastructure.
• Handle procurement and maintenance of hardware (laptops, internet, office equipment).
• Collect and track employee timesheets and leave records; generate attendance summaries.
• Provide executive support, including calendar management, expense reporting, correspondence, presentation prep, and coordinating travel and meetings.
• Communicate on behalf of leadership with vendors, team members, and external partners as required.
• Support product procurement processes including order placement, status tracking, and invoice coordination.
• Provide administrative support to various projects, including meeting notes, follow-up on action items, and progress tracking.
• Prioritize and manage multiple tasks with strong attention to detail and follow-through.
• Perform additional duties as assigned.

Requirements

• 3+ years of experience in administration, office operations, or HR coordination
• Bachelor’s degree preferred
• Strong organizational, time management, and problem-solving skills
• Ability to manage multiple tasks and deadlines independently
• High level of responsibility, integrity, and confidentiality
• Strong written and verbal communication skills
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Experience compiling reports and handling internet-based research
• Basic knowledge of accounting principles and HR processes

Why Join Us?

• Work in a flexible, collaborative, and growing team environment
• Directly support international leadership and make an operational impact
• Opportunity to grow into broader HR or operations responsibilities as the company scales

Interested?

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