Office Admin & Operations Executive

Key Responsibilities – Office Operations Executive -

1. Petty Cash Management:

• Maintain and reconcile petty cash records.
• Ensure proper documentation and approvals for all petty cash expenses.

1. Office Maintenance & Upkeep:

• Oversee daily housekeeping and ensure cleanliness and order across the office premises.
• Coordinate with facility service providers for timely maintenance and repairs.

1. Procurement & Inventory Management:

• Manage the stock of office supplies and ensure timely procurement.
• Maintain vendor relationships and ensure quality and cost-effective purchases.

1. Vendor & Service Coordination:

• Liaise with vendors for office utilities, equipment servicing, and AMC contracts.
• Monitor service delivery and resolve vendor-related issues as needed.

1. Support for Internal Events & Meetings:

• Assist in setting up internal meetings, training sessions, and corporate events.
• Ensure availability of necessary materials, equipment, and refreshments.

1. Facility Access & Security Oversight:

• Manage ID card issuance, visitor entry logs, and coordinate with building security.
• Ensure safety protocols are followed within the premises.

1. Travel & Logistics Assistance:

• Coordinate travel arrangements, accommodation, and local transport for employees and guests.
• Handle courier, dispatch, and delivery services.

1. Record Keeping & Documentation:

• Maintain administrative files and documentation, both physical and digital.
• Ensure accurate data entry and compliance with internal procedures.

1. Support to HR & Finance Teams:

• Assist with onboarding logistics, asset allocation, and desk setup for new joiners.
• Coordinate submission of administrative bills and expense claims.

1. General Office Administration:

• Serve as the first point of contact for day-to-day administrative queries.
• Ensure smooth functioning of all administrative operations.

Qualifications

📚 Educational Background:

• Bachelor’s degree in any field.
• Additional certification in Office Administration or Facility Management (preferred but not mandatory).

💻 Technical Skills:

• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) & Tally (preferred but not mandatory)..
• Familiarity with office equipment and tools (printers, scanners, etc.).
• Basic knowledge of inventory, procurement, and facility management systems.

🧠 Key Competencies:

• Strong 

  organizational

   and 

  multitasking

   skills.
• Excellent 

  verbal and written communication

  .
• Attention to detail and proactive problem-solving ability.
• Ability to work independently and as part of a team.

🕒 Experience:

• 6 months to 1 year of experience in a similar administrative or office coordination role.
• Prior exposure to 

  vendor management

  , 

  petty cash handling

  , and 

  facility coordination

   is an added advantage.
• Freshers Can Apply.