381 Meeting Planning Jobs - Page 3

Responsibilities: * Manage executive schedule & travel arrangements * Maintain confidentiality at all times * Coordinate meetings & calendar management * Ensure secretarial compliance & operations Health insurance Provident fund Annual bonus

We are seeking a highly organized, proactive, and trustworthy Personal Assistant (PA) to the Director . The ideal candidate will provide comprehensive administrative and personal support, manage schedules, coordinate communication, and ensure seamless day-to-day functioning of the Directors office. This role requires a high level of discretion, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. Role & responsibilities Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their managers attention Manage and maintain the Directors calendar, including scheduling appointments, meetings, and travel itineraries. Coordinate internal and external meetings, ensuring all necessary arrangements are made in advance. Act as a liaison between the Director and internal teams, clients, partners, and other stakeholders. Prepare reports, presentations, correspondence, and other documentation as required. Organize and maintain files and records, both physical and digital. Handle confidential documents and information with discretion. Accompany the Director to meetings or events when required and take minutes or follow-ups. Manage personal tasks or errands as assigned by the Director (e.g., bookings, reminders, personal purchases). Track tasks, deadlines, and ensure timely follow-up on deliverables. Screen phone calls, emails, and inquiries, and respond or delegate as appropriate. Assist with office-related administrative duties, when necessary. Preferred candidate profile Bachelor's degree in Business Administration, Management, or a related field preferred. Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role. Excellent verbal and written communication skills. Strong organizational and time management skills. Ability to multitask and prioritize under pressure. High level of professionalism and discretion. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and basic tech tools. Flexible and adaptable to changing priorities. Strong interpersonal skills and a positive attitude.

Role & responsibilities Executive Assistant to Managing Director (2-4 Years Experience) About the Company Join a dynamic team led by an accomplished Managing Director in a growth-driven organization committed to excellence and innovation. This role offers an opportunity to develop your professional skills, work closely with top leadership, and contribute to the companys ongoing success. Position: Executive Assistant to MD Experience Level: 2-4 years Location: Markal, Pune Work mode: Work from Office Weekly offs: Thursdays and alternate Sundays Language Requirement: Must be fluent in English (This is a must. Please do not apply if you struggle to communicate in English) Key Responsibilities Manage and coordinate the MDs calendar and appointments Prepare meeting agendas, take accurate minutes, and follow up on action items Draft and review letters, emails, reports, and presentations Provide administrative support for travel arrangements, expenses, and itinerary organization Serve as the first point of contact between the MD and internal/external stakeholders Maintain high levels of confidentiality and professionalism at all times Support the MD in day-to-day operations and ad-hoc projects Requirements Bachelors degree in any discipline 2-4 years of relevant work experience, preferably in administration or support roles Excellent written and spoken English; confident communicator Strong organizational skills with attention to detail Ability to prioritize, multitask, and meet deadlines under pressure Proficiency in MS Office Suite (Word, Excel, PowerPoint) A proactive attitude, willingness to learn, and a problem-solving mindset Desired Attributes Discretion and integrity in handling sensitive information Eagerness to work in a fast-paced environment Positive approach to new challenges What We Offer Exposure to senior management decision-making Opportunities for professional development Supportive and collaborative work culture Competitive salary and benefits package If you are eager to learn, have a knack for organization, and want to jump-start your career supporting a business leader, we encourage you to apply!

As an Administrative Support Officer at Mapletree entities in India, your primary responsibility will be to provide administrative support to the Board and Management Committee. You will be required to coordinate with Statutory Auditors on corporate services related matters and provide necessary supporting documents for audit purposes. Additionally, you will work closely with the HQ team to maintain and update the Registry of Members, Directors, Shareholders, Debenture holders, and other related entities. Your role will also involve supporting in the planning of meetings efficiently and proactively. This includes preparing and communicating agendas, documents, minutes, and maintaining corporate registers. You will be tasked with coordinating with HQ and external Corporate Secretariat consultants on new entity creation and compliance matters. Furthermore, you will be responsible for handling corporate legal and constitutional issues, liaising with lawyers, and relevant authorities on legal/constitutional matters. To be successful in this role, you should possess a degree in Business Administration or other relevant qualifications. A minimum of 6 to 8 years of experience in corporate secretarial-related work in a professional firm or a listed company is required. You should have a good understanding of processes and electronic filing requirements. Strong interpersonal skills are essential, as you will be expected to work independently, perform under tight deadlines, and have proficiency in written English. Candidates with experience and/or knowledge in the real estate industry and in public listed companies will be preferred for this role. If you meet these requirements and are looking to take on a challenging role in a dynamic environment, we encourage you to apply for this position.,

EA to CEO fr Auto Component ind Any graduate 3-5 yr exp as EA coordinate meetings/appointment/travel arrangement/ logistics fr meetings & conferences prioritize incoming calls, draft emails presentations, reports, organized file system for imp doc Required Candidate profile Asst CEO for special project Track project timeline & deliverable Cordinate wid cross functional teams fr project success Good in Excel, Power Point, outlook Salary 38-40k pm CTC early joiner prefered

EA to provide administrative support to the Chairman.10 yrs of experience in executive support roles. Managing the Chairman's schedule, communications,and administrative tasks to ensure the efficient operations. Mail us: indupriya.m@chrysalishigh.com

Position: Co-Pilot / Executive Assistant to Executive Director & CBO Work Location: Mahape-Navi Mumbai Experience: 13 years post MBA (from Tier 2 B-school) About Company: Novac Technology Solutions is a leading technology firm (part of a leading Financial Services Group), focused on Software Platforms, IT Products, and Services in Financial Services, Insurance Services and Digital Learning. Position Overview: We are looking for a sharp, focused individual to work directly with the Executive Director & Chief Business Officer in a high-impact role. If you are a fast learner with strong business acumen and looking for a Launchpad into leadership roles, this is for you. Key Responsibilities: • Support business strategy creation and execution • Conduct market and business research • Internal and External Stakeholders Management - Drive performance reviews and business target setting with channel partners, senior business leaders. • Discharge key secretarial tasks travel, calendar, approvals, expenses, reviews, etc. Why Join Us? • Stable, growth-driven organisation with high leadership visibility • Fast-track career opportunity into core business functions • Exposure to CXO-level decision-making Looking for: • MBA professional from a Tier 2 B-school • 15 years of post-MBA experience • High ownership, attention to detail, and the ability to manage ambiguity

Role & responsibilities 1. Brings in new clients. 2. Holds Client Meeting with Designer Manager & Project Manager 3. Maintains client relationships, as One Point Contact - from Designing to Execution. 4. Collects payment installments from Clients. 5. Gives green signals to Design Manager & Project Manager on receiving payments 6. Can follow-up with Design Manager & Project Manager about timelines 7. Generating & Managing Sales leads 8. Meeting sales targets and developing sales strategies to promote our company's products or services 9. Digital Marketing: Website / Advertisements / Social Media / Brochures / Branding / Project Photoshoots / Client testimonials 10. Any other work in making the Client journey smoother

Hiring Personal Secretary to CEO at Easha24x7 Health Care Pvt. Ltd. Must manage schedules, travel, and meetings, and accompany CEO for outstation client visits across India. Strong communication & admin skills required. Required Candidate profile Only Female preferred

We're looking for an experienced EA/Secretary to support our senior leadership team. 4-5 years of experience, strong MS Office skills, and excellent communication abilities required. If you're organized, discreet, and can multitask

1. Managing the MD’s calendar, appointments, and travel schedules. 2. Coordinating internal and external meetings. 3. Handling confidential documents and correspondence. 4. Acting as a liaison between the MD and stakeholders.

Responsibilities: * Manage director's calendar & schedule appointments * Coordinate travel arrangements & meetings * Draft letters & follow up on tasks * Ensure timely completion of projects

Director’s calendar, including scheduling meetings, appointments, and travel. Meetings, including setting agendas, taking minutes, and tracking follow-ups. Arrange complex travel itineraries, including flights, hotels, and ground transportation.

Director’s calendar, including scheduling meetings, appointments, and travel. Meetings, including setting agendas, taking minutes, and tracking follow-ups. Including flights, hotels, and ground transportation. Google Sheets & Minutes of Meeting.

Additional Job Description Job Title: Fund Administration Corporate Title: Associate Location: Pune, India Role Description About DWS: Today, markets face a whole new set of pressures but also a whole lot of opportunity too. Opportunity to innovate differently. Opportunity to invest responsibly. And opportunity to make change. Join us at DWS, and you can be part of an industry-leading firm with a global presence. You can lead ambitious opportunities and shape the future of investing. You can support our clients, local communities, and the environment. Were looking for creative thinkers and innovators to join us as the world continues to transform. As whole markets change, one thing remains clear; our people always work together to capture the opportunities of tomorrow. That’s why we are ‘Investors for a new now’. As investors on behalf of our clients, it is our role to find investment solutions. Ensuring the best possible foundation for our clients’ financial future. And in return, we’ll give you the support and platform to develop new skills, make an impact and work alongside some of the industry’s greatest thought leaders. This is your chance to achieve your goals and lead an extraordinary career. Team / division overview The Fund Administration and Board Relations team is responsible for overseeing all aspects of the Board meeting processes for the U.S. legal entities and Fund Boards. The team members act as Corporate Secretaries of such legal entities and Fund Boards, providing Board and Committee support along with other administrative responsibilities. What we’ll offer you As part of our flexible scheme, here are just some of the benefits that you’ll enjoy, Best in class leave policy. Gender neutral parental leaves 100% reimbursement under childcare assistance benefit (gender neutral) Sponsorship for Industry relevant certifications and education Employee Assistance Program for you and your family members Comprehensive Hospitalization Insurance for you and your dependents Accident and Term life Insurance Complementary Health screening for 35 yrs. and above Your key responsibilities As a member of the Fund Administration and Board Relations team, you will support the relevant team leaders in order to provide support to our Fund Administration, Board meeting and other administrative processes. Responsibilities will include: Assisting with the Board meeting process including gathering, proofreading and maintaining Board meeting materials and coordinating with presenters Drafting Board meeting materials including agendas, executive summaries, meeting minutes, resolutions, and other relevant documents Maintaining and distributing Fund and legal entity Board documents including, Director & Officer lists, Fund lists, service provider lists, meeting calendars, etc. Completing industry surveys Assisting with corporate and regulatory filings Assisting with ad hoc departmental projects as assigned Your skills and experience Excellent written and verbal skills to effectively communicate across all levels of the organization Proficient in use of Microsoft Word/PowerPoint/Excel Highly organized and detail oriented in order to maintain all trackers, calendars and deliverables Ability to work in a fast paced, deadline driven environment Strong team culture How we’ll support you Training and development to help you excel in your career. Coaching and support from experts in your team. A culture of continuous learning to aid progression. A range of flexible benefits that you can tailor to suit your needs. About us and our teams Please visit our company website for further information: https://www.db.com/company/company.htm

JOB DESCRIPTION: EXECUTIVE ASSISTANT (PROJECT MANAGEMENT) JOB CODE: BIOPLUS/EAP/WH/022 DATE OF CREATION: 28/02/2025 Department Corporate Position Executive Assistant (Project Management) Reports to AVP - BD Qualification Bachelors degree in business administration, Management, or a related field (preferred) Experience Minimum 2-3 years in an Executive Assistant or similar role, preferably with project management responsibilities Location Whitefield Road, Bangalore Type of work: Full time, work from office Company Description: With over 75 years of experience, Bioplus Life Sciences is a pharmaceutical company based in Bengaluru. We focus on advanced Biotechnology and have programs in late-stage clinical phases for global unmet needs. Our pipeline includes pre-clinical programs and blockbuster Novel therapeutics, with a strong emphasis on R&D and Clinical Development. We are delighted to invite you to explore an opportunity of learning, contributing and discovering science and medicine with us as part of our global research team. Bioplus Life Sciences and its subsidiaries Theialife Inc, USA & Akeso Biopharma, Singapore have a novel portfolio of first in class and best in class novel therapeutics in discovery stage to Phase 3 clinical stage. Theialife is currently building a global leadership team in Boston, as a prerequisite to list on NASDAQ. Our lead molecule ND 10 for early onset paediatric myopia control will be applying for EU Marketing Authorization in Q1-2025 and US FDA pre submission meeting NDA meeting also in Q1-2025. As you are probably familiar with the drug discovery journey you will appreciate that is the culmination of 18 years of effort, perseverance, and devotion to a single-minded goal of creating a global biopharmaceutical company. The myopia drug opportunity is itself over USD 20 billion and there is no other therapeutic in clinical development except Atropine which has had efficacy endpoint issues. We are adding new large manufacturing capability including a 2-million-liter microbial fermentation bio foundry and significant dosage form capacity. By 2030 we intend to be amongst the Worlds top 5 Ophthalmology innovation led global companies. To support, build and develop our pipeline we are looking to add Scientists, Doctors and Engineers and Technical People to our team of likeminded dedicated science warriors who have devoted their lives to pursue excellence and contribute to finding medical solutions for significant global unmet medical needs. POSITION OVERVIEW: The Executive Assistant will play a pivotal role in managing executive priorities, driving strategic projects, and ensuring seamless operations. This role demands exceptional organizational skills, a high degree of confidentiality, and the ability to manage multiple projects with a hands-on approach. KEY RESPONSIBILITIES: Executive Support: Provide high-level administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements. Project Management: Lead and support critical projects from inception to completion using modern Project Management Systems (PMS). Stakeholder Coordination: Liaise with internal and external stakeholders, ensuring timely communication and follow-ups. Data Management: Prepare, analyze, and present data-driven reports and dashboards using advanced Excel techniques. Process Improvement: Identify opportunities for operational efficiencies and implement solutions. Confidentiality: Handle sensitive information with the utmost discretion and professionalism. KEY SKILLS: Out of box thinker. Excellent administrative knowledge and experience. Adept at building relationships both internally and externally to leverage resources when needed. Sound judgement regarding confidential and sensitive matters. Strong communications / project management background to manage the complexity of the role. Proven ability to meet multiple and/or unexpected deadlines in a demanding environment. 2-3 years experience providing support for upper-level management in a related organization Proficiency in Windows, including MS Word, EXCEL, and PowerPoint. Good knowledge on new technical software and tools. Ability to learn new software quickly. Excellent writing, editing, grammatical, organizational, and research skills. Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. Excellent management, time-management, and problem-solving skills. Previous experience working with and managing teams. Ability to conduct research and present data in a concise and well-written manner. Ability to work with a broad range of people, including Board members, colleagues of the CEO/Chairman, and others. A background in Communications is ideal SOFT SKILLS: Strong communication and interpersonal abilities to effectively engage with cross-functional teams and stakeholders. High level of analytical thinking, problem-solving, and strategic planning WHAT WE OFFER: A collaborative, innovative, and supportive work environment. Career advancement opportunities in a leading company at the forefront of biotechnological advancements. WHY JOIN BIOPLUS? Bioplus offers a unique opportunity to make a significant impact on global healthcare by shaping the commercial success of novel, life-changing therapies. As part of our team, youll collaborate with passionate professionals committed to improving patient outcomes worldwide. EQUAL EMPLOYMENT OPPORTUNITY (EEO) POLICY: Career opportunities at Bioplus are provided without discrimination on the basis of race, sex/gender, religion/caste/creed, social or ethnic origin, colour, age, differently abled (including physical medical conditions), sexual orientation, domestic partnership status, gender identity or expression, marital status, ancestry, genetic information or any other reason prohibited by laws in India.

Role & responsibilities Calendar & Schedule Management: Maintain and manage the MD's calendar, including scheduling meetings, appointments, and travel. Anticipate scheduling conflicts and proactively resolve them. Communication & Correspondence: Act as the point of contact between the MD and internal/external stakeholders. Draft, review, and send emails and other communications on behalf of the MD. Prepare meeting agendas, minutes, and follow-up action items. Travel & Logistics: Plan and coordinate domestic and international travel, including flights, accommodation, itineraries, and visa arrangements. Meeting & Event Coordination: Organize board meetings, leadership off-sites, and internal events. Ensure meetings are well-prepared, materials are complete, and logistics are managed. Confidential Support: Handle sensitive and confidential information with discretion and professionalism. Maintain records and files securely. Project Support: Assist with special projects, research, and presentation preparation as directed by the MD. Coordinate cross-functional initiatives and follow up on deadlines and deliverables. Preferred candidate profile Bachelors degree in Business Administration, Communications, or a related field. Minimum 4 years of experience supporting C-level executives. Excellent organizational and multitasking abilities. High level of integrity and discretion in handling confidential information. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, MS Teams). Ability to work independently, take initiative, and anticipate the needs of the MD.

The Executive Assistant to the Managing Director in Real Estate plays. It requires strategic thinking, data analysis, and operational management to ensure the MD's time is maximized, priorities are effectively addressed, and objectives are met.

Executive Assistant to Managing Director Key Responsibilities: Administrative Support: Provide comprehensive administrative assistance to the MD, including managing schedules, organizing meetings, preparing reports, and handling correspondence with discretion and professionalism. Cross-Department Coordination: Act as a key liaison between the MD and various departments—especially Sales and Factory teams—to ensure effective communication, follow-ups, and execution of strategic priorities. Operational Efficiency: Support in monitoring project timelines, tracking progress, and ensuring deadlines are met across departments under the MD’s purview. Strong Presence & Communication: Represent the MD’s office with confidence and clarity, maintaining a strong, assertive personality to influence and drive outcomes, while managing stakeholder expectations effectively.

Scheduling and coordinating appointments, meetings, and travel arrangements Handling correspondence, emails, phone calls on behalf of MD Preparing reports, presentations, documents for MD Providing administrative support to MD Follow up as required Required Candidate profile Excellent written & verbal communication skill The ability to manage multiple task, prioritize effectively Proficiency in Microsoft Office Job location: metoda Week off: Wed Accomodation if required Perks and benefits Accomodation

Role: Executive Assistant to Director Salary Upto 70K Must have 1- 7 years of experience in same role Skills :Calendar & schedule management, Meeting planning and coordination,Travel arrangements, Document drafting and formatting, record keeping.

We are seeking a proactive and highly organized Executive Assistant to support senior leadership in day-to-day administrative and operational tasks. This role requires excellent communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel and logistics. Prepare reports, presentations, and correspondence on behalf of executives. Act as the point of contact between executives and internal/external stakeholders. Organize and maintain files, records, and confidential information. Assist with meeting agendas, note-taking, and follow-ups. Handle expense reports, vendor coordination, and general office support tasks. Requirements: 3+ years of experience as an Executive Assistant or in a similar role. Strong organizational and time-management skills. Excellent written and verbal communication. Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) or Google Workspace. High level of discretion, professionalism, and attention to detail. Please share an updated profile to kavitha@simpliigence.com 74839 25904 Note: Immediate joiners preferred .

Job Description : We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our leadership team in India. The ideal candidate will be a pivotal force in ensuring seamless operations, enabling our executives to focus on strategic priorities. This role demands exceptional communication skills, a proactive approach to problem-solving, and a proven ability to manage diverse responsibilities in a fast-paced environment. Key Responsibilities: Executive Support & Administration: Manage complex calendars, schedule meetings, and coordinate travel arrangements, ensuring optimal time management for executives. Prepare and organize documents, reports, and correspondence with high accuracy and efficiency. Handle sensitive information with the utmost discretion and confidentiality. Serve as a primary point of contact for internal and external stakeholders, triaging communications effectively. GSuite Proficiency & Content Creation: Demonstrate high proficiency in GSuite applications (Google Docs, Sheets, Slides, Calendar, Gmail). Quickly and efficiently create compelling presentations (Google Slides) for internal and external audiences, often from raw data or outlines. Develop and manage complex Google Sheets for tracking, reporting, and analysis, including the use of formulas and data visualization. Event Planning & Hosting: Lead the planning, organization, and execution of internal and external events , including workshops, team gatherings, and client meetings, from conceptualization to post-event follow-up. Manage logistics, vendor coordination, budgeting, and attendee communication to ensure successful and impactful events. Internal Marketing & Communications: Lead or support various internal marketing and communication initiatives , including drafting internal announcements, newsletters, and updates. Collaborate with relevant teams to ensure consistent messaging and engagement across the organization. Ecosystem Building & Workflow Optimization: Proactively create and maintain an efficient ecosystem for smooth day-to-day operations, both internally within the team and externally with partners/clients. Identify opportunities to streamline processes, implement best practices, and enhance collaborative workflows. Communication & Interpersonal Skills: Exhibit strong written and verbal communication skills , capable of articulating complex information clearly and concisely to diverse audiences. Build and maintain positive relationships with colleagues, stakeholders, and external contacts. Qualifications: Min. 5 Years of experience in similar role. Bachelor's degree preferred, or equivalent practical experience. Proven experience as an Executive Assistant supporting senior leadership, preferably in a dynamic corporate environment, ideally in IT services. Expertise in Google Suite and Microsoft Suite.

Job Title: Executive Assistant to Senior Leadership Experience: 2 to 5 years Location: Remote Job Timings: 6 PM IST to 3 AM IST The Role: The Executive Assistant supports the company Executive in an administrative capacity and is responsible for daily activities like calendar management, mail, filing, screening calls, expenses processing and other similar projects. Responsibilities: Manage appointments and calendar for the Executives Sort and file incoming mail & faxes Submit the expense reimbursement requests for the Executive Screen calls and communicate the relevant messages back to the executives Takes notes during meetings Anticipate and prepare materials needed for conferences, correspondence, appointments, telephone calls, etc. Coordinate meeting schedules and make arrangements as necessary Monitor the Executives schedule, coordinate travel arrangements, off-site meetings, and conference calls Maintain a clean work environment for Executive by regularly filing and sorting documents, binders, presentations, etc. Other personal assistant tasks as required Role Requirements Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Excellent communication Motivated Organized Attention to detail Willingness to learn Energetic Flexible Ability to work with minimal supervision Outside of the box thinking Proactive Must take initiative

Roles and Responsibilities Identify potential clients through lead generation activities such as cold calling, email marketing, and social media outreach. Conduct meetings with potential clients to understand their needs and provide solutions using our company's products/services. Develop strong relationships with existing clients by ensuring timely follow-ups, resolving issues promptly, and offering upselling opportunities. Collaborate with internal teams (e.g., sales, operations) to deliver exceptional client experiences. Stay up-to-date on industry trends and competitor activity to inform business development strategies. Email prashant@elephant-studio.in for a quick interview