Manager Operations Administration

Job Description

Preferred candidate profile: Bachelor's/PG degree, Advanced degree, or certifications. Experience in leading the entire gamut of Admin function. Preferred ex -serviceman from Indian Defense Forces (Army/Navy) Paramilitary forces & must have relevant experience with Corporate set up. Ability to comprehend, analyze, and interpret complex documents. Has good business acumen, strong leadership, interpersonal skills, relentless focus, strong prioritization skills, and the ability to multitask while working in a highly charged environment. Able to deal with varied stakeholders and earn their trust. Very good in Negotiation and cost controls. Ability to adapt to the changing circumstances, find innovative solutions, and cope with uncertainty. Ability to work in a dynamic and fast-paced environment. Job Responsibilities Leading Admin Operations Leading Admin operation for all Aurionpro offices and ensuring zero interruption to business operations. Planning and to have backup & support ready for critical services like power, data, outsourced manpower etc and for Breakdowns and other maintenance issues. Providing a hygienic and conducive environment for employees to carry out their work. Prioritizing good employee experience. Ensuring Valid AMCs, licenses and all other contracts. Safety and Security of the employees and Company assets, by managing electronic & physical security and Updates from Teams and surveillance. Overall Vendor management and constantly identifying areas where cost savings can be achieved. Sound PR across all departments and to be ready to Understand and resolve their concerns. Expansion of Office premises and development of new office. Regulatory Compliance Adhering to government & company policies while carrying out official activities/administration activities. Adhering to rules & guidelines under S&E license, Labour/PF & ESIC laws for contract labour and all other statutory Compliances Adhering to procurement policies for any purchases. Handling government authorities falling within the purview of Admin. Process Improvement Continuously monitoring existing processes and identifying areas of improvement and gaps that needs to be plugged. Creating / Revising Admin policy manual. Procurement Operations Supervising the PO creation process and ensuring compliance to procurement policies like pre-facto PO, obtaining multiple quotes, carrying out negotiation etc. Ensuring that POs are being raised in the quickest TAT in line with the procurement process Achieving cost savings by involving multiple vendors and carrying out negotiation. Procurement / Planning for Office expansion within the city or support required in other cities. Team Management Assisting the team on all fronts and providing opportunity for personal growth. Giving constant support to the team, and thereby providing room for improvement and helping them in their developments and achieve KRAs. Budgeting, Data Maintenance & MIS Accurate maintenance of data related to invoice & payments, Stock-keeping, AMC & service records etc. Budgeting, Monitoring and Reporting Monthly MIS. Please email your resume on: madhura.bhalerao@aurionpro.com Show more Show less