Manager - Admin

JD for Manager Administration

Role Overview:

Admin Manager

Key Responsibilities:

Branch Set-Up (Multi-Location/State)

• Lead the complete process of setting up branches from scratch across various states and locations.
• Coordinate with internal teams and external vendors to ensure timely infrastructure readiness.
• Handle licensing, regulatory approvals, and operational handover to business teams.

Branch Compliance Management

• Ensure smooth execution of branch agreements and contracts, meeting all pre-requisite compliance needs.
• Manage Shops & Establishment (S&E) processes and ensure timely renewals.
• Oversee all legal documentation, clearances, and adherence to statutory norms at branch level.

Audit Management

• Lead and manage branch and facility audits.
• Address, track, and close all audit-related queries and observations within stipulated timelines.
• Ensure all compliance and regulatory records are audit-ready at all times.

Event Management

• Organize and manage large-scale corporate events, conferences, and meetings.
• Manage vendor negotiations and arrangements related to hotels, flights, local transportation, event venues, catering, etc.
• Ensure cost-effective and seamless execution of events.

Stakeholder Management

• Coordinate with various vertical heads and senior leadership regarding branch, facility, and administrative requirements.
• Act as a single point of contact for admin-related escalations and ensure smooth communication across departments.

Facility Management

• Manage day-to-day operations of large-scale facilities, preferably corporate Head Office setups.
• Ensure office infrastructure, housekeeping, security, and maintenance services are consistently at high standards.
• Lead vendor management and cost optimization efforts.

Qualifications & Skills:

• Bachelors Degree in Business Administration/Management or related field. Masters preferred.
• 12+ years of relevant experience in administration, branch management, and facility operations.
• Prior military experience is a plus
• Proven experience in multi-location branch setup and compliance handling.
• Strong knowledge of statutory compliance, legal documentation, and audit processes.
• Excellent organizational and project management skills.
• Strong communication, negotiation, and interpersonal skills.
• Experience in managing large events and facility operations.
• Ability to manage multiple priorities and deadlines effectively.
• Proficient in MS Office, administrative software, and reporting tools.