As a Legal Project Analyst, you will have an impact on how we provide the best-in-class service delivery through our legal project management capabilities to our lawyers and support the Legal Project Managers (LPMs) on large and complex projects/matters.
Who you will work with
Legal Project Management Team sits within our "Best Delivery" hubs which are aligned to global business units of Corporate, Global Financial Markets and Litigation & Dispute Resolution. The purpose of Best Delivery is to ensure that we can deliver an outstanding client experience on every matter, every time. Our application of continuous improvement principles, smart technology and the most efficient and effective resources are all geared to improving outcomes for our clients business. It is an established and critical strand to our Innovation change programme with far-reaching global coverage.
What you will be responsible for
You will collaborate closely with LPMs and work in coordination with Legal Support Secretaries, as we'll as various other teams including the billing team, GPMS IT, Legal technology advisors, and continuous improvement teams to offer financial and project/matter management support for various matters. Building strong relationships with LPMs, partners, and lawyers will be essential in this role.
What you will do
Commercial support
- Preparing fee reports for internal and external clients
- Tracking project workstreams, preparing budget and forecasting using fee reports to make recommendations to the legal team.
- Conduct analysis on data, such as leverage and profitability calculations, and carry out burn rate and run rate analysis on projects.
Technical support
- Using defined templates, SOPs and tools to produce reports useful for the matter team.
- Using ex
i
sting reports and systems available in Clifford Chance to provide best-in-class project management support and improve the overall service delivery. - Understanding matter processes and how they could be improved, and creating a tool, to address the need.
- Working on Clifford Chance Best Delivery tools such as CC Connect and KIRA etc in updating fee reports, extending accesses to the site to the matter team, third parties and client, uploading and downloading of documents.
Financial support
- Drafting and circulating time recording guidelines to matter teams, considering appropriate time recording practices and client-specific requirements.
- Tracking CC and third-party fees against budgets/fee estimates for the File Partner, Managing Associate and client.
- Provide a suite of financial and profitability reporting.
Matter support and coordination
- Reviewing draft invoices, and identifying and checking amendments.
- Attending CC matter team meetings and client calls, preparing meeting agendas, and drafting and circulating actions following meetings.
- Assist in tracking Out of Scope work by reviewing Action Log and by analysing timesheets submitted by lawyers on a matter.
- Assist in keeping a track of breach of assumptions mentioned in the engagement letter/contract.
- Preparing Resource planner, Working Parties List
- Providing useful analysis using profitability dashboards for crucial decision making for partners.
- Assisting project managers with organizing and controlling project activities.
- Organising communications among the CC and client teams such contacts lists, distribution lists, absence planning and access to key documents.
Qualifications
Your experience
- Excellent MS Excel, VBA, Access Knowledge is preferable.
- Dashboard & Management Reporting is preferred.
- Understanding of Clarity PPM is preferred.
- Knowledge on Power Pivots is desired but not mandatory.
- Must have strong commitment to quality, detail orientation, customer service & drive for results to ensure maximum system utilization & data integrity.
- Excellent communication, problem solving & developing, organizational & analytical skills required.
- Understanding of financial terms (like net fees, profitability, recovery, Debt details etc are required).
- Able to work under pressure, handle multiple tasks simultaneously, prioritise appropriately and delegate to others where appropriate.
- able to constructively raise concerns about priorities and capacity building.
- Strong stakeholder relationship building and networking skills, able to work collaboratively with other teams, such as the Legal Secretaries or Billing community.
- Flair for technology.
- Experience of working on project management software.
- Able to put together scope, timelines, action logs, project plan/WBS using client RFP(request for proposal).
- Assign tasks to internal teams such as legal secretaries and billing and track progress made.
- Help LPMs prepare fee estimates.
- Monitor project progress and flag project risks and dependencies, help LPMs handle any issues (non-legal aspect of the project/matter) proactively.
Professional expertise & qualification
- Masters degree or equivalent (Finance domain will be an added advantage).
- 4 + years of work experience in a corporate/MNC.
- Prior experience in project management or project coordination coupled with financial reporting/management and strong relationship building.
- Interest in data storytelling would be a great fit.
