Junior Executive Assistant

Role Summary

The Junior Executive Assistant plays a key support role in the Founder's Office by assisting the Executive Assistant and Founders with administrative, coordination, and operational tasks. This position ensures smooth execution of day-to-day responsibilities, helping the EA focus on high-priority strategic activities. The ideal candidate is detail-oriented, proactive, organized, and interested in growing into a full-fledged Executive Assistant role.

Key Responsibilities

Administrative Support

• Assist the Executive Assistant and Founders with day-to-day administrative tasks.
• Manage calendars, schedule meetings, set reminders, and maintain follow-up/action item trackers.
• Draft and proofread emails, memos, and internal communications.
• Maintain digital and physical filing systems with strict confidentiality.

Meeting & Coordination

• Coordinate internal and external meetings, prepare agendas, and organize necessary documents.
• Support in taking minutes, tracking decisions, and circulating meeting summaries.
• Liaise with internal teams, external partners, and vendors for routine communication and coordination.

Travel & Logistics

• Assist with travel arrangements for Founders, senior leaders, and external guests.
• Book flights, accommodation, transportation, and prepare detailed itineraries.

Office Operations & Support

• Handle routine office tasks such as printing, scanning, documentation, and note-taking.
• Track and manage office supplies, stationery, and executive office essentials.
• Maintain checklists, trackers, and dashboards for office activities.

Project & Task Support

• Conduct basic research, compile data, and prepare summaries or briefing notes for ongoing projects.
• Track small project tasks, deadlines, and progress updates.

Event & Meeting Assistance

• Support internal event planning and coordination.
• Arrange food, beverages, and meeting logistics as needed.

Qualifications & Skills

• Bachelor’s degree in any discipline.
• 1–2 years of experience in administrative or coordination roles (internships included).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office, Google Workspace, and basic documentation tools.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive, reliable, and eager to learn and grow in an executive support role.