Joint General Manager-IST Finance

• ACCOUNTABILITIES & RESPONSIBILITIES
  

Accountabilities Activities

1

• Evaluate Product Exports deals and ensure sign off from the authorised signatories. Maintain the records of the same.
• Check the deals entered in the system (Bulldog)
  

2

• Preparation of documents like approval note, LOA, and other documents required under Condition Precedent of Advance Agreement.
• Ensure timely arrangement of approvals and required documents
• Interaction with legal, secretarial team and buyer to complete the transaction
• Review of agreements – exports and advance agreement
  

3

• To verify export contracts based on deals concluded.
• Ensure contract contains standard clauses
• Verifying agreements for subscription to data feeds, publications etc.,
  

4

• Preparation of Proforma Invoice, pricing for customs clearance in a timely manner
• Vessel registration in system
• Scrutiny of Letter of Credit and comments to buyers.
• Exports Post Shipment activity
• Validating export values in system after completion of shipment
• Preparation of Provisional Invoice for claiming payment
• Make available export documents to Corporate Finance for discounting / negotiating in minimum turnaround time after completion of shipment.
• Follow up with customers for export realisation as per due date.
• Preparation of final invoice and reconciling with system.
  

5

• Compilation of annual budget of IST based on the data received from all desks, review and maintain
• Process all the IST related service invoices for accounting and payment. Maintain MIS of all such services.
  

6

• Provision relating to demurrage claims, IST related service expenses and expenses incurred by IST for the vessel chartered for Domestic marketing
• Accounting entry for demurrage claim provision and reversal
• Interest calculations and accounting for the outstanding receivables of export buyers
  

7

• To verify the demurrage claims raised by buyers on product export shipments
• Ensure sign-off/ approvals of authorised signatories as per SOP/ DOA and timely accounting and payment
  

8

• To provide data and documents to auditors and clarification to their queries for quarterly, half yearly and annual audits.
  

9

• Preparing and monitoring Daily Product Exports Report for shipment execution, payment realisation.
• Preparation of various MIS as required by the Management
• Providing data to internal/ external requirements.
• Monthly MIS to EPS, consolidation team.
• Debtors reconciliation and ageing analysis
• Preparation of notes/ workflows and PPTs as and when required.
• SAP customer master creation
• Accounting of differential invoicing against all export shipments during the month.
• Effective storage and retrieval of documents in the DMS system
• Processing of vendor payments pertaining to subscriptions and various data feeds.
• Monitoring system interface to ensure details are recorded properly.
  

Responsibilities

• ACCOUNTABILITIES & RESPONSIBILITIES
  

Qualifications