Import Executive

We're Hiring - IMPORT EXECUTIVE.

Please see Job details below, if you match the role please email your CV to parth.gathani@rajda.in

(Note the person will be working for 3 days in our factory in Bantala Leather Complex and 3 days in our Head Office in Chatterjee International Center J.L. Nehru Road)

1. Purpose of the Role

To manage and coordinate all import-related activities — ensuring timely, cost-effective, and compliant import of goods and raw materials in line with company and government regulations.

The Import Executive acts as the key bridge between overseas suppliers, freight forwarders, customs authorities, and internal departments (like procurement, finance, and production).

2. Key Responsibilities

A. Import Operations

Coordinate with overseas suppliers for order confirmation, shipment schedules, and documentation.

Manage end-to-end import documentation — including Invoice, Packing List, Bill of Lading, Certificate of Origin, Insurance, and other regulatory papers.

Ensure pre-shipment and post-shipment documentation is accurate and complete.

Track shipments and ensure timely clearance and delivery to the warehouse/factory.

Follow up with CHA (Customs House Agents), shipping lines, and freight forwarders to monitor shipment progress.

Coordinate with internal teams for material availability and inventory planning.

B. Compliance & Documentation

Ensure all imports comply with DGFT, Customs, RBI, and other applicable government regulations.

Maintain updated knowledge of import duties, tariffs, HS codes, and EXIM policy.

Handle filing of Bill of Entry, Import General Manifest (IGM), and any related customs formalities.

Liaise with DGFT for advance authorizations, EPCG, and other export-import schemes (if applicable).

Maintain proper records of all import transactions for audit and compliance purposes.

C. Cost & Vendor Management

Obtain competitive freight and clearing rates from agents and forwarders.

Negotiate with vendors to ensure cost optimization while maintaining reliability.

Track and control logistics costs — including freight, insurance, and customs duties.

Verify supplier and freight forwarder invoices and coordinate with accounts for payment processing.

D. Coordination & Communication

Work closely with the procurement team for import order planning.

Liaise with finance for LC (Letter of Credit), TT (Telegraphic Transfer), and bank documentation.

Collaborate with CHA for customs clearance and transportation of goods.

Report shipment status and issues to management regularly.

E. Continuous Improvement

Identify bottlenecks in import operations and propose solutions.

Stay updated on international trade developments, customs rules, and logistics trends.

Support process automation and digital documentation initiatives.