Import Documentation Executive

Job Description

Department: Logistics & Operations Location: [Your Location] Reporting To: Executive Director Company: Swarex Logistics Ltd. Job Summary: The Import Operations Executive is responsible for coordinating and managing all import-related activities to ensure timely and cost-effective delivery of goods. This role involves handling documentation, liaising with customs brokers, freight forwarders, and internal departments to ensure full compliance with import regulations and smooth operational flow. Key Responsibilities: Handle end-to-end import operations including shipment tracking, coordination with overseas suppliers, and local logistics providers. Prepare and verify import documentation such as Bill of Lading, Invoice, Packing List, Certificate of Origin, etc. Liaise with CHA (Customs House Agents) for timely customs clearance. Coordinate with shipping lines and freight forwarders for booking, container status, and freight invoices. Ensure compliance with all DGFT, Customs, and port regulations and procedures. Monitor and track shipments to ensure timely delivery and resolve any issues proactively. Maintain updated records of all import transactions, documentation, and clearances. Collaborate with the finance department to manage payment of duties and freight charges. Assist in process improvements and cost-reduction strategies in import operations. Required Qualifications and Skills: 2–4 years of experience in import operations, freight forwarding, or logistics knowledge of import procedures, INCOTERMS, and international trade regulations Familiarity with customs clearance processes and documentation Proficiency in MS Excel and Mail Strong coordination, communication, and problem-solving skills Attention to detail and ability to work under pressure Working Conditions: Full-time position May require extended hours during peak operations Coordination with international suppliers across time zones