Department: Logistics & Operations Location: [Your Location] Reporting To: Executive Director Company: Swarex Logistics Ltd. Job Summary: The Import Operations Executive is responsible for coordinating and managing all import-related activities to ensure timely and cost-effective delivery of goods. This role involves handling documentation, liaising with customs brokers, freight forwarders, and internal departments to ensure full compliance with import regulations and smooth operational flow. Key Responsibilities: Handle end-to-end import operations including shipment tracking, coordination with overseas suppliers, and local logistics providers. Prepare and verify import documentation such as Bill of Lading, Invoice, Packing List, Certificate of Origin, etc. Liaise with CHA (Customs House Agents) for timely customs clearance. Coordinate with shipping lines and freight forwarders for booking, container status, and freight invoices. Ensure compliance with all DGFT, Customs, and port regulations and procedures. Monitor and track shipments to ensure timely delivery and resolve any issues proactively. Maintain updated records of all import transactions, documentation, and clearances. Collaborate with the finance department to manage payment of duties and freight charges. Assist in process improvements and cost-reduction strategies in import operations. Required Qualifications and Skills: 2–4 years of experience in import operations, freight forwarding, or logistics knowledge of import procedures, INCOTERMS, and international trade regulations Familiarity with customs clearance processes and documentation Proficiency in MS Excel and Mail Strong coordination, communication, and problem-solving skills Attention to detail and ability to work under pressure Working Conditions: Full-time position May require extended hours during peak operations Coordination with international suppliers across time zones

We are seeking a detail-oriented and proactive Import Export Executive to manage the import and export operations of our organization. The ideal candidate will ensure compliance with international trade regulations, coordinate with logistics partners, and handle documentation for smooth and timely shipments. Manage and oversee import/export processes in compliance with all relevant regulations and company policies. Prepare and verify shipping and customs documentation including bills of lading, invoices, packing lists, certificates of origin, etc. Coordinate with freight forwarders, shipping lines, customs brokers, and other third-party logistics providers. Monitor shipments to ensure timely delivery and resolve issues related to delays, damage, or compliance. Maintain accurate records of all import and export transactions. Track shipments and ensure proper costing, documentation, and reporting of international orders. Apply for and manage licenses or permits related to import/export where required. Communicate with suppliers, customers, and internal departments to ensure efficient supply chain operations. Stay up to date with global trade regulations, tariffs, customs policies, and free trade agreements. Assist in negotiating shipping rates and terms with vendors and carriers.

The Export Sales Executive is responsible for developing international markets and achieving export sales targets. The role involves identifying new business opportunities, managing customer relationships, negotiating contracts, and ensuring timely delivery and payment collection from overseas clients. Identify and develop new international markets for the company's products. Generate export sales inquiries and convert them into successful orders. Build and maintain strong relationships with international clients and distributors. Prepare and process export documentation such as proforma invoices, packing lists, commercial invoices, and LC documents. Coordinate with logistics and supply chain teams for timely shipments. Negotiate pricing, payment terms, and delivery conditions with foreign buyers. Participate in international trade shows, exhibitions, and buyer-seller meets. Monitor competitor activities in the global market. Ensure compliance with export laws and regulations. Provide regular sales forecasts, reports, and market analysis to management.

Maintain cleanliness and hygiene of the office premises including washrooms, pantry, workstations, and common areas. Serve tea/coffee/water to staff and visitors. Handle office dusting, mopping, garbage disposal, and basic cleaning duties. Assist in filing, photocopying, and delivering documents within the office. Run office errands like going to the post office, bank, or nearby courier service. Support office staff in minor tasks as directed. Maintain and organize cleaning materials and report when stock is low.

Identify and develop new business opportunities in international markets. Handle inquiries from overseas clients and convert them into sales. Coordinate with logistics and operations teams for timely shipments. Manage import/export documentation including invoices, packing lists, shipping bills, etc. Ensure compliance with customs regulations, Incoterms, and trade laws. Attend trade fairs, exhibitions, or client meetings as required. Maintain strong relationships with clients and provide post-sales support. Prepare sales reports, forecasts, and competitor analysis.

Coordinate import and export operations, including documentation, shipment tracking, and customs clearance. Prepare and manage shipping documents such as BL, AWB, commercial invoices, packing lists, and certificates of origin. Liaise with freight forwarders, shipping lines, CHA agents, and transporters for smooth cargo movement. Ensure timely clearance of shipments as per country-specific regulations (e.g., ICEGATE, DGFT, BIS). Monitor and manage duty payments, HS code classifications, and AD Code-related procedures. Maintain accurate records of all shipments and trade documentation. Track orders and shipments and update stakeholders on delivery status. Handle client communication for order updates, discrepancies, and follow-ups. Ensure compliance with all relevant international trade laws and internal policies.