HVAC Purchase Coordinator

Job Summary:We are looking for a reliable and experienced HVAC Purchase Coordinator to manage procurement activities related to HVAC systems, components, and materials. The ideal candidate will have a solid understanding of HVAC parts and systems, vendor negotiations, inventory planning, and procurement processes to ensure timely delivery and cost efficiency across projects and service operations. Key Responsibilities: Source, negotiate, and purchase HVAC equipment, tools, and materials from approved suppliers. Manage purchase orders, track deliveries, and ensure timely receipt of materials based on project and service needs. Evaluate vendor performance, pricing, quality, and lead times; build and maintain strong supplier relationships. Monitor inventory levels and coordinate with warehouse and project teams to avoid shortages or overstock. Coordinate closely with Project Managers, Site Supervisors, and Service Coordinators to understand material requirements and timelines. Maintain accurate records of purchases, delivery statuses, pricing changes, and supplier agreements. Analyze market trends and material cost fluctuations to identify cost-saving opportunities. Ensure all purchases comply with company policies, project specifications, and relevant HVAC standards. Support the accounts department with invoice matching and resolving vendor discrepancies. Assist in the development of procurement strategies and improvement of procurement systems. Qualifications: 5–6 years of experience in procurement or purchasing, preferably in the HVAC, MEP, or construction industry. Strong knowledge of HVAC equipment, spare parts, materials, and vendor base. Excellent negotiation, communication, and vendor management skills. Proficient in procurement software and MS Office Suite (Excel, Word, Outlook). Experience with ERP systems (SAP, Oracle, or similar) is an advantage. Strong attention to detail and ability to handle multiple procurement tasks under tight deadlines. Diploma or Bachelor's degree in Supply Chain, Mechanical Engineering, or related field preferred. Preferred Skills & Certifications: Knowledge of HVAC systems (VRF/VRV, Chillers, AHUs, FCUs, etc.) Experience in handling international vendors and import logistics (optional) Certification in Procurement/Supply Chain (e.g., CPP, CPSM) is a plus Benefits: Competitive salary based on experience Health insurance and other statutory benefits Paid time off and holidays Professional development opportunities Supportive and collaborative work environment