Admin Manager

We are seeking a proactive and organized Admin Manager to oversee and manage daily administrative operations at our Pune office. The ideal candidate will ensure the smooth functioning of office activities, support legal staff, coordinate with internal teams and external stakeholders, and maintain a well-organized and professional work environment. Key Responsibilities: Daily Operations: •Manage office emails, schedule meetings, and coordinate daily priorities. •Maintain and organize case files; ensure all legal and administrative documents are accurately stored and easily accessible. •Provide essential administrative support to legal staff, including document scanning, physical filing, and dispatch of legal notices via post. Client & Meeting Coordination: •Schedule and coordinate client meetings in alignment with associates' availability. •Coordinate with building management for client access and meeting room arrangements. •Manage hospitality requirements such as tea/coffee, snacks, and lunch for scheduled meetings. Internship & Recruitment Coordination: •Handle initial screening of internship applications and coordinate with associates for shortlisting & Conduct basic candidate discussions and schedule interviews. Finance & IT Coordination: • Send payment reminders to clients for pending BOC (Balance of Charges). • Update client payment status and maintain accurate BOC records. • Collaborate with the accounts team for invoice approvals, document scanning, and processing. • Coordinate with the IT team to resolve basic office IT issues. Office Management: • Maintain and replenish office supplies, stationery, and pantry items. • Track and order materials as needed, including medicine and water bottles. • Ensure the office environment is clean, functional, and adequately stocked. • Maintain petty cash files and ensure accurate logging of expenses. • Maintaining employes leave records and sharing them with HR.