HR Operations Associate

HR Operations Associate (Looking for Immediate Joiners only)

About Us:

Clayworks Spaces is a leading provider of sustainable, custom-built office solutions, offering flexible coworking, built-to-suit, and managed office spaces. We are committed to enriching the workspace experience through innovative designs and exceptional services.

Role Overview:

We are seeking a detail-oriented and proactive HR Operations Associate to support our HR team in managing the complete employee lifecycle. This role offers exposure to multiple facets of HR operations including pre-onboarding, onboarding, payroll, compliance, HRMS,

and exit formalities. It is a great opportunity for a fresher or early-career HR professional to build a strong foundation in HR.

Key Responsibilities:

Pre-Onboarding, Onboarding & Post-Onboarding

• Coordinate with Talent Acquisition team for smooth candidate handover.
• Issue offer letters and ensure pre-joining documentation is completed.
• Liaise with IT team for laptop/ID creation and system access.
• Collect and verify documents required for background verification (BGV).
• Manage induction & orientation sessions for new hires.
• Coordinate with reporting managers for seamless joining experience.
• Issue welcome kits and ensure compliance with joining formalities.
• Track BGV progress and follow-up on pending documents.
• Administer onboarding/experience feedback forms.
• Address new hire queries and provide HR policy clarifications.
• Update employee records and maintain HRMS accuracy.

HRMS & HR Operations

• Manage employee data and transactions on Keka HRMS (attendance, leave, payroll input, reporting).
• Support payroll team by collating attendance, reimbursements, and salary inputs.
• Maintain HR documentation including contracts, addendums, and personnel files.
• Ensure HR records are audit-ready and compliant with statutory requirements.
• Coordinate employee engagement activities and cultural initiatives.
• Support HR team in rolling out surveys, communication campaigns, and recognition programs.
• Assist in Payroll administration by preparing payroll reports using HRMS

Exit Management

• Coordinate exit formalities including clearance and documentation.
• Update HRMS with separation details and support in final settlements.

Requirements:

• Bachelors / Masters degree in HR, Business Administration, or related field.
• 0 to 1 year of experience in HR Operations (internship/fresher experience accepted).
• Familiarity with HRMS (preferably Keka) and MS Office.
• Strong organizational, coordination, and documentation skills.
• Excellent communication and stakeholder management skills.
• Attention to detail and ability to maintain confidentiality.