HR Operation

General Summary of role:

• Maintain and regularly update HR databases, employee master data, and digital/physical employee files.
• Track employee lifecycle activities including onboarding, confirmation, transfer, and separation.
• Maintain attendance, leave, and shift trackers aligned with payroll timelines.
• Support payroll inputs, deductions, and variable pay data, ensuring accuracy and timeliness.
• Maintain statutory compliance trackers (PF, ESIC, PT, LWF, Gratuity).
• Issue HR letters such as appointment, confirmation, increment, transfer, and release letters.
• Manage HR MIS reports including headcount, attrition, hiring, and attendance dashboards.
• Coordinate with finance and payroll partners for monthly & yearly closures.
• Support audits, internal HR reviews, and compliance documentation.
• Maintain policy acknowledgment records and ensure updated versions are shared organization-wide.

Onboarding & Induction

• Coordinate end-to-end onboarding from offer acceptance to Day 1 readiness.
• Handle documentation collection, ID creation, system access, and asset allocation.
• Conduct HR induction and schedule functional induction with leaders.
• Ensure all joining forms, compliance documents, and declarations are collected and validated.
• Share onboarding kits, joining instructions, and ensure seamless new-joiner experience.
• Track probation confirmations and coordinate with managers for timely reviews.
• Capture onboarding feedback and implement improvements.

Background Verification (BGV)

• Initiate BGV through external vendors and track status until closure.
• Work with candidates to obtain missing documents.
• Flag and escalate adverse findings or discrepancies.
• Maintain BGV records and ensure confidentiality and compliance.

Talent Acquisition (TA) Coordination

• Support end-to-end interview coordination with candidates and hiring managers.
• Manage feedback loops and ensure timely updates to candidates.
• Assist in offer rollout, documentation collection, and joining follow-ups.
• Maintain TA trackersoffer status, candidate pipeline, and hiring metrics.
• Support hiring drives, campus recruitment, and referral management.
• Coordinate with external staffing agencies for updates and closures.

Employee Engagement

• Assist in planning, coordinating, and executing employee engagement initiatives, cultural programs, festivals, team outings, and virtual/hybrid events.
• Support monthly and quarterly engagement calendars and track participation metrics.
• Coordinate birthday, anniversary, milestone, and recognition celebrations.
• Assist in running pulse surveys, collecting feedback, and sharing insights with HR leadership.
• Support reward & recognition programs (spot awards, peer recognition, performance-based recognition).
• Draft internal communication for engagement initiatives (emails, posters, intranet updates).
• Maintain engagement trackers and ensure timely closure of action items.
• Coordinate with admin, vendors, and internal teams for event logistics.
• Capture engagement moments for newsletters, social pages, or internal communications.

Exit & Offboarding Management

• Handle the complete exit process including resignation acknowledgement and acceptance workflow.
• Conduct exit interviews and document feedback for analysis.
• Coordinate clearance processes with IT, Admin, Finance, and respective managers.
• Ensure timely retrieval of company assets such as laptops, access cards, and ID cards.
• Prepare and issue exit-related documents—relieving letter, experience letter, F&F acknowledgment.
• Support payroll team in processing full & final settlement inputs.
• Maintain attrition records and update employee master files post-exit.
• Track and follow up on knowledge transfer (KT) plans with managers.
• Manage exit MIS, trends, and attrition dashboards for monthly HR reviews.
• Ensure statutory compliance for exits (PF withdrawal, gratuity eligibility, etc., where applicable).
• Share alumni communication (if applicable) and ensure smooth closure of exit formalities.

Qualifications and Skills:

• Day shift from 9:30 am to 7:00 pm & fixed weekly off on Saturday and Sunday. 
• Opportunities for skill development and training 
• Training and mentorship programs offered. 
• Performance-based annual bonuses. 
• Health Insurance Coverage for employees and dependents. 
• Paid holidays & maternity benefits 
• Gratuity 
• Employee recognition program