HR onboarding professional

As a Asia Pacific onboarding Specialist you will be responsible for ensuring a seamless, engaging, and efficient transition of new hires into the organization. This role bridges HR, IT, hiring managers, and new employees to deliver a smooth onboarding experience €” from offer acceptance to full integration into the company culture.

Key Responsibilities:

1. Pre-Onboarding Coordination

Send welcome emails and onboarding communication to new hires.

Ensure completion of pre-joining formalities (documentation, etc.).

Coordinate with recruitment, IT, and facilities for workstation, system, and access setup.

Schedule onboarding sessions and share joining details with new hires.

Track and maintain status of all pre-boarding activities in HR systems.

Communicate with payroll teams for timely completion of formalities.

2. Onboarding Execution

Conduct and facilitate virtual or in-person onboarding/orientation sessions.

Ensure all necessary forms and documentation are collected and processed accurately.

Provide guidance to new hires regarding benefits, payroll, and organizational processes.

2. Data & Compliance

Maintain accurate onboarding records in HRIS or onboarding systems.

Ensure compliance with company policies, laws, and data protection norms.

Track onboarding metrics such as no-shows, completion rates, and feedback.

Prepare regular reports and dashboards for HR leadership.

4. Employee Experience & Engagement

Create a positive first impression and build a welcoming experience for new hires.

Organize engagement activities during onboarding (ice-breakers, buddy programs, etc.).

Support smooth transition from onboarding to manager or team integration.