HR Executive Assistance(HR operation)

Key Responsibilities:

1. Payroll Management:

• Process end-to-end payroll accurately and on time.
• Ensure salary structure, deductions (PF, ESI, PT, TDS), and reimbursements are in compliance with applicable laws.
• Coordinate with Finance for salary disbursement and audit support.
• Reconcile payroll data and resolve discrepancies.

2. Statutory Compliance:

• Ensure timely filing and payment of statutory dues: PF, ESI, PT, LWF, Gratuity, and Income Tax.
• Handles employee enrolment, exits, and claims for ESI and PF.
• Maintain records and submit returns under labor laws (Factories Act, Shops and Establishment Act, etc.).
• Liaise with government authorities and ensure audit readiness.

3. HRMS Administration:

• Maintain and update employee records in the HRMS system.
• Handle attendance, leave management, onboarding, and exit processes through HRMS.
• Generate reports from HRMS for compliance, audit, and management review.
• Troubleshoot and escalate HRMS-related issues.

4. Documentation & Reporting:

• Maintain up-to-date documentation for compliance audits and inspections.
• Prepare and submit periodic compliance reports to internal stakeholders and statutory bodies.
• Track and maintain compliance checklists, audit trails, and proof of statutory filings.

5. Policy Implementation & Process Improvement:

• Ensure adherence to company policies and labor regulations.
• Suggest improvements to streamline payroll and compliance processes.
• Train internal stakeholders on HRMS usage and basic compliance guidelines.

Qualifications:

• Bachelors degree in Commerce, Business Administration, or related field.
• MBA HR

Experience:

• 6–8 years of experience in Payroll, Statutory Compliance, and HRMS handling.
• Knowledge of Indian labor laws, taxation rules, and statutory filing procedures.
• Experience with HRMS tools like Keka, Zoho People, GreytHR, Darwinbox, SAP SuccessFactors, etc.

Skills Required:

• Strong understanding of payroll systems and statutory obligations.
• Accuracy and attention to detail.
• Excellent data management and reporting skills.
• Proficiency in MS Excel and HRMS software.
• Strong communication and coordination abilities.