HR Assistant

Human Resources Support

1. Assist in maintaining employee records and HR documentation in both digital and physical formats.
2. Support onboarding and exit formalities by coordinating documentation and ensuring compliance with company policies.
3. Track HR-related data for accurate reporting.
4. Liaise with team members for basic HR queries and escalate complex matters as needed.

Administration

1. Manage office documentation, correspondence, and filing systems in line with Gleeds’ standards.
2. Oversee movement and tracking of IT assets, ensuring proper handover and record updates.
3. Coordinate facility-related needs such as office supplies, maintenance requests, and vendor follow-ups.
4. Maintain and update administrative logs and reports for internal reference.

Finance & Reimbursements

1. Process employee expense reimbursement claims in line with policy, ensuring accuracy and timeliness.
2. Maintain reimbursement records and liaise with finance for disbursement tracking.

General Office Coordination

1. Support organization of meetings, events, and other employee engagement activities.
2. Ensure smooth communication between departments for HR and admin-related requirements.
3. Assist in any other ad-hoc HR and administrative assignments as directed by the management.