HR And Admin Officer

Kess Construction is a Pan-India interior fit-out specialist, focused exclusively on commercial and institutional interior projects in BRANCH Expansion — not civil construction and not residential work. Our core expertise lies in building high-quality branch formats, especially: Banks & NBFCs (our primary and largest vertical) Healthcare, starting with dental clinics Additional commercial verticals planned over the next 5 years As we expand, our vision is to build dedicated, high-performance teams for each vertical, enabling us to execute multiple branch rollouts simultaneously across India. We are a fast-growing company with strong project acquisition capabilities — our sales pipeline is robust, and new branches keep getting added. What limits our growth today is not sales, but the speed and quality of hiring. Every interior project has strict kickoff timelines. Delays lead to penalties, damaged client trust, and operational bottlenecks. Which is why we are now hiring a proactive HR Recruitment & Talent Development Manager who can match our pace, build strong teams quickly, and ensure our reputation remains uncompromised. This is a high-responsibility, mission-critical role. You will be responsible for building the workforce that makes our branch rollouts possible. Without the right people, no project can succeed — and you will be the one ensuring we bring in the best. Role Overview This is not a regular HR role. It is a full-scale Talent Engine Ownership role, combining: End-to-end recruitment for all site and office roles Training & onboarding system creation for new hires Performance & culture management Team motivation & productivity support Admin coordination & inter-departmental alignment Direct support to Project Managers & Founders You will handle multiple roles and multiple vacancies simultaneously, often with tight deadlines linked directly to project start dates. Your ability to hire the right talent at the right time will determine our execution capacity and our client reputation. You will also work closely with the founding team to create structured onboarding modules, collect technical inputs from Project Managers, and ensure every new hire is trained and ready before stepping onto the site. Your mission: 👉 Build strong teams, maintain operational discipline, and ensure every branch project launches with the right talent in place. Key Responsibilities 1. End-to-End Hiring & Recruitment ExecutionYou will own hiring for all roles, including: Site Supervisor Site Engineer Project Coordinator Project Manager Accountant Sales roles Office Staff And all future positions as the company grows Your responsibilities include: Creating job descriptions Posting on hiring portals (Naukri, Apna, WorkIndia, LinkedIn, internal tools) Managing sourcing & screening pipelines Shortlisting qualified candidates Conducting telephonic interviews Conducting Zoom interview rounds Scheduling & coordinating final in-office interviews Ensuring hiring deadlines match project requirements Sending offer letters and managing acceptance You must be able to handle multiple role requirements at the same time. 2. Build Training Modules & Pre-Joining Playbooks Before new hires join, they will have free time during notice period. Your role is to use that time wisely by preparing them before Day 1. You will: Take inputs from Project Managers Identify what each role needs to know before becoming useful onsite Prepare clear onboarding modules Create simple training videos, documents, SOPs Ensure new hires complete pre-joining training Assess their readiness before they start real work Your goal: 👉 Reduce the learning curve and make new hires productive from Day 1. 3. Onboarding & Company Induction Welcome and onboard new hires Explain company culture, guidelines, expectations Help them feel excited and committed Ensure they understand responsibilities clearly Set expectations for communication, accountability, professionalism 4. 3-Month Probation Period Monitoring You must ensure every new hire successfully passes probation. Responsibilities include: Weekly check-ins Reviewing their performance, attendance, responsiveness Identifying early red flags Coordinating with Project Managers for feedback Documenting progress and issues Ensuring no underperformer slips into permanent payroll Your goal: 👉 Zero hiring mistakes. Zero probation failures. 5. Culture, Professionalism & Behavioral Expectations One of the biggest challenges we face is: Candidates who interview well but behave poorly after joining. You will: Address communication gaps Handle lack of responsibility or unprofessional behavior Correct issues early through counseling Encourage accountability & responsiveness Maintain discipline in WhatsApp groups and internal communication Build a positive, reliable team culture You are the guardian of company culture and professionalism. 6. Internal Team Motivation & Support Help existing team members stay: Motivated Productive Aligned Clear about tasks Supported during workload peaks You will play a big role in ensuring project teams stay stable and high-performing. 7. Office Admin & Cross-Department Coordination You will also handle office-level coordination, including: Supporting the accountant with admin tasks Assisting project managers with documentation Handling small but time-sensitive office operations Ensuring smooth internal communication and workflow This ensures the entire team functions efficiently. 8. Maintaining Recruitment Systems & Documentation Track all candidates in organized sheets Maintain interview notes Document rejection reasons Keep hiring funnels updated Maintain onboarding records Analyze hiring performance Implement improvements A strong HR system is essential as we scale. 9. Work Closely With the Founding Team Understand vision for team building Align hiring efforts with project timelines Manage priorities based on operational needs Take ownership of HR growth inside the company This is a leadership-oriented role, not clerical HR. Who We Are Looking For Must-Have Skills 1–4 years of experience in HR recruitment Strong experience with Naukri, Apna, WorkIndia, LinkedIn etc Excellent communication & people handling Experience interviewing candidates Ability to manage multiple roles at once Strong documentation & coordination Capable of building training modules Understanding of site/engineering roles (preferred but not mandatory) Strong discipline, ownership & follow-up skills Personality Traits Mature & responsible Calm under pressure Strong judgment Reliable & consistent Proactive & solution-oriented Respects deadlines Loves building teams Naturally good with people Why This Role Matters Every project starts with the right people. Every deadline depends on the right team. You will be the person ensuring: We hire experienced, reliable, committed talent We reduce mistakes, delays, and mis-hires Our team stays productive and aligned Our culture improves Kess Construction builds a world-class workforce This role directly impacts the company’s success.