Front Office Executive

Job Title: Front Office Executive – Factory

Location: Bidadi Industrial Area
Department: Administration / Front Office
Reports To: Admin Head
Employment Type: Full-time

Job Summary:

The Front Office Executive will be the first point of contact at the factory premises, responsible for handling front-desk operations, coordinating communication between departments, managing visitor protocols, and supporting basic administrative tasks. The ideal candidate should have a professional demeanor, strong communication skills, and the ability to multitask in a dynamic industrial environment.

Key Responsibilities:

· Greet and direct visitors, vendors, and clients in a professional and courteous manner.

· Maintain a register/logbook for all incoming and outgoing visitors, including staff movement tracking if required.

· Answer and route incoming phone calls, emails, and messages to appropriate departments or personnel.

· Coordinate with security and housekeeping for visitor access and front-office cleanliness.

· Handle courier dispatch and receipt; maintain records for all incoming/outgoing parcels.

· Maintain office supplies and place orders as required for front office/stationery.

· Support HR and Admin departments in managing daily attendance logs, ID card issuance, and shift coordination (if required).

· Schedule and manage meeting rooms and appointments for factory leadership.

· Assist in document filing, photocopying, scanning, and basic data entry.

· Maintain confidentiality and professionalism at all times.

Requirements:

· Education: Minimum Graduate in any discipline.

· Experience: 4–5 years of experience in a front desk, receptionist, or administrative role (preferably in an industrial/factory setting).

· Skills:

o Strong verbal and written communication (English, Hindi, and local language preferred)

o Proficient in MS Office (Word, Excel, Outlook)

o Pleasant personality with good interpersonal skills

o Ability to handle pressure and multitask

Work Environment:

· Based at the main reception/front office of a manufacturing facility.

· Interaction with multiple departments including HR, Admin, Security, and Operations.

· Working hours may vary depending on factory shift schedules.

Preferred Qualities:

· Experience in handling factory gate registers and visitor management systems (VMS)

· Familiarity with compliance protocols for visitor and contractor safety

· Basic understanding of factory operations and workflows

Job Types: Full-time, Permanent

Pay: ₹350,000.00 - ₹400,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Ability to commute/relocate:

• Bidadi, Ramanagaram, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person