Fleet Supervisor

Job Description

Fleet Maintenance: Monitor and schedule preventive and corrective maintenance for all vehicles. Ensure timely servicing and minimal downtime to keep vehicles in optimal condition. Coordinate with service vendors and internal teams for maintenance schedules. Fuel Tracking & Optimization: Track daily fuel usage and ensure adherence to fuel budgets. Identify anomalies or theft through automated fuel monitoring systems. Recommend fuel efficiency strategies. Driver Deployment & Coordination: Allocate drivers as per delivery schedules, vehicle availability, and route plans. Ensure drivers comply with duty hours, rest periods, and safety standards. Maintain up-to-date driver rosters and performance records. Vehicle Compliance: Ensure all vehicles meet government and company compliance standards including permits, insurance, PUC, road tax, and fitness certificates. Conduct regular audits to maintain up-to-date documentation. Accident & Insurance Claims: Manage vehicle accident reporting and coordinate with insurance providers for claim processing. Maintain accident logs and analyze patterns for preventive measures. GPS Tracking & Monitoring: Monitor vehicle movement in real-time via GPS systems. Ensure route adherence and driver accountability. Milestone Monitoring & Delay Tracking: Track key delivery milestones (pickup, en-route, delivery). Record and analyze delivery delays; implement corrective actions. Cost Analysis & Control: Monitor operational costs such as fuel, maintenance, and tolls. Prepare and present cost reports with variance analysis. Identify cost-saving opportunities and improve efficiency. Automation & Digital Tools: Implement and manage digital tools for fleet management, such as GPS tracking systems, fuel cards, and automated reporting. Encourage technology adoption across fleet operations to reduce manual errors and improve speed. Qualifications: Bachelor’s degree or diploma in Logistics, Transport Management, or a related field. 3+ years of experience in fleet supervision, preferably in a 3PL logistics setup. Strong knowledge of vehicle maintenance, route planning, and transportation compliance. Proficient in fleet management systems, GPS software, and Excel. Excellent organizational and problem-solving skills. Ability to work under pressure and make quick decisions.