Finance Associate

Finance and Admin Associate - US (Contract Role)

Location: Remote

About US

We are a U.S.-based, multi-entity company operating across fast-growing sectors. As we continue to scale, we are investing in a lean, tech-forward finance and operations team focused on precision, process, and efficiency. Our approach blends automation with strong foundational systems, enabling the team to support growth while staying agile.

Role Overview

Finance Associate/ Analyst

This is an ideal opportunity for someone interested in the intersection of finance and technology — especially those who enjoy working with fintech tools and want to contribute to building modern, automated systems. You will collaborate with internal teams, external vendors, and state departments, gaining exposure to the evolving structure of a high-growth business.

Key Responsibilities

Finance Operations

• Manage day-to-day bookkeeping in QuickBooks Online across multiple entities.
• Facilitate accounts payable and receivable through QuickBooks, Bill.com and Ramp.
• Process reimbursements, categorize transactions, and reconcile financial accounts.
• Support regular reporting and documentation preparation for monthly closes.

Compliance & Administrative Support

• Assist and coordinate multi-state registrations, filings, and renewals.
• Prepare/manage communications with state/local tax departments.
• Organize compliance-related documentation and maintain internal calendar.
• Assist in interpreting notices and tax provisions.

Tooling & Automation Participation

• Operate workflows in QuickBooks, Ramp, and Bill.com.
• Identify processes for automation and support streamlining.
• Help document recurring financial workflows and update SOPs.

Cross-Functional Collaboration

• Gather financial data from teams, clarify billing, assist reimbursements.
• Liaise with vendors, service providers, and government agencies.
• Participate in finance projects and system rollouts.

What We’re Looking For

Must-Haves

• 1–3 years experience in accounting, finance ops and admin roles.
• Hands-on experience with QuickBooks, Ramp, and Bill.com.
• Organized, deadline-driven, clear communicator.
• Experience with state compliance and multitasking.
• Tech-forward and comfortable using automation tools.

Bonus Points

• Interest in fintech and finance technology.
• Experience with multi-state or multi-entity environments.
• Familiarity with tax compliance or automation tools.
• Prior contributions to automation or finance optimization projects would be a plus.

Why This Role Matters

This role lays the groundwork for a modern, automation-driven finance function. By owning day-to-day execution and supporting process development, the Finance Associate/ Analyst ensures operational consistency and frees up capacity for strategic initiatives across the business.

What We Offer

• A collaborative, automation-focused environment.
• Modern tools and flexible, remote-first setup.
• Visibility into cross-functional operations and scaling systems.
• Competitive compensation and strong growth potential.