Facility Administrator

Description

The Facilities Manager will oversee the operations and maintenance of our facilities. The ideal candidate will play a critical role in ensuring that our facilities are safe, functional, and conducive to our work environment. He will be responsible for managing the day-to-day operations, coordinating maintenance requests, and ensuring compliance with health and safety regulations. His expertise will guide the development of strategies to maintain and enhance the facilities while optimizing operational efficiency. Additionally, he will lead a team of Utility staff and collaborate closely with various departments to address their facility needs. His role will involve budget management, vendor relations, and the implementation of sustainability initiatives. He should be proactive, detail-oriented, and possess strong communication skills to liaise with internal and external stakeholders effectively. He will be also responsible for overseeing and managing the transportation and logistics operations within an organization. His primary goal is to ensure efficient, cost-effective, and safe transportation for employees.

Responsibilities

Facility:

• Oversee the maintenance and repair of all facilities to ensure they are safe and operational.
  
• Develop and implement regular preventive maintenance schedules for facility systems and equipment.
  
• Manage vendor relationships and oversee contracts for maintenance services and facility improvements.
  
• Ensure compliance with health, safety, and environmental regulations within the facilities.
  
• Prepare and manage the facilities budget, including forecasting and tracking expenses.
  
• Coordinate space planning and office moves, ensuring minimal disruption to operations.
  
• Act as the primary point of contact for all facility-related issues and maintenance requests.
  

Transportation:

• Plan, coordinate, and oversee transportation operations to ensure timely drops.
  
• Develop strategies to optimize routes and reduce costs.
  
• Ensure compliance with transportation regulations and policies (if any)
  
• Implement GPS tracking and telematics for better fleet monitoring.
  
• Conduct regular safety checks and implement safety measures.
  
• Train drivers and staff on best practices, safety protocols, and emergency procedures.
  
• Negotiate contracts with transport providers/suppliers.
  
• Maintain relationships with suppliers to ensure quality and efficiency in transport services.
  
• Monitor supplier performance and ensure service level agreements (SLAs) are met.
  
• Develop and manage transportation budgets.
  
• Analyze data to improve transportation efficiency and reduce downtime.
  
• Develop contingency plans for transport disruptions, accidents, or emergencies.
  
• Ensure rapid response and resolution to incidents affecting transport operations.

Shift Timings- 11AM to 8.30PM/ 12PM to 9.30PM ( Monday to Friday)