Executive Secretary to CEO

Location: Nungambakkam , Chennai
Department: Office of the CEO / Corporate Strategy

Position Overview:

We are seeking an Executive Secretary to the CEO who is more than an assistant a strategic business partner and operations enabler. The ideal candidate will have a strong business administration background, sharp analytical acumen, and the ability to manage the CEO’s office and organizational activities in his/her absence.

This role demands a professional with at least 5 years of experience in a similar or business operations role, with the ability to handle confidential information, coordinate across departments, analyse business performance, and drive execution of strategic priorities.

Key Responsibilities:

1. Executive & Strategic Support

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Prepare strategic reports, presentations, and dashboards for board meetings and management reviews.
• Participate in high-level meetings, record and distribute minutes, track action items, and ensure timely follow-up.
• Coordinate and prioritize the CEO’s schedule, meetings, and communications efficiently.

2. Business Analysis & Operations Support

• Analyze business performance, operations data, and KPIs; provide insights and recommendations for decision-making.
• Collaborate with finance, sales, marketing, and production teams to monitor project progress and business targets.
• Assist in business optimization initiatives process improvement, cost efficiency, productivity tracking, etc.
• Support in preparing annual plans, budgets, and strategy documents in alignment with the CEO’s vision.

3. Leadership in CEO’s Absence

• Act as the representative of the CEO in day-to-day operations when the CEO is traveling or unavailable.
• Coordinate and manage cross-departmental communication and ensure smooth functioning of the office.
• Handle confidential correspondence and make independent decisions within delegated authority.

4. Strategic & Administrative Management

• Draft, review, and refine business-related communications, reports, and proposals.
• Maintain accurate documentation, reports, and archives of key business and operational data.
• Assist in policy development, SOP creation, and strategic planning for the organization.
• Work closely with senior leadership to ensure strategic initiatives are executed on time.

Qualifications & Experience:

• Education:
• Bachelor’s or Master’s degree in Business Administration, Management, or related field (MBA preferred).
• Experience:
• Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or Business Analyst to senior leadership.
• Proven track record in business operations, analysis, and strategic planning.
• Experience working in fast-paced, multi-functional environments.
• Technical Skills:
• Strong knowledge of MS Office Suite (Excel, PowerPoint, Word) and business analytics tools (Power BI, Google Sheets, etc.)
• Familiarity with ERP/CRM systems and data-driven reporting.
• Excellent written and verbal communication skills.

Key Competencies:

• Strong business understanding and analytical mind-set.
• Ability to plan, prioritize, and execute multiple tasks with minimal supervision.
• High degree of professionalism, discretion, and integrity.
• Leadership and decision-making ability in CEO’s absence.
• Strong interpersonal skills and the ability to liaise across all levels of the organization.
• Excellent organizational, problem-solving, and project management capabilities.

What We Offer:

• A dynamic and strategic role closely working with the leadership team.
• Opportunity to influence and contribute to organizational growth and direction.
• Competitive compensation aligned with experience and performance.

Keywords (for ATS optimization):

Executive Secretary, Executive Assistant, Business Analyst, CEO Office, Strategic Support, Business Operations, Business Administration, Office of CEO, Strategy Execution, Corporate Planning, Business Optimization, Executive Management, Operations Analyst, Leadership Support, Decision Support, MBA, Business Strategy.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person