Executive Personal Assistant

Position Overview

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will have experience in managing travel arrangements, calendar management, and a strong understanding of Enterprise Resource Planning (ERP) and systems. Proficiency in English, Gujarati, and Hindi is preferred. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

 Key Responsibilities

- Calendar Management: 

- Maintain and organize executives' calendars, scheduling meetings and appointments.

- Coordinate and prioritize requests to ensure efficient use of time.

- Travel Arrangements: 

- Plan and coordinate domestic and international travel itineraries, including flights, accommodations, and transportation.

- Prepare travel documents and ensure compliance with company travel policies.

- Communication: 

- Serve as the primary point of contact between executives and internal/external stakeholders.

- Draft, review, and send communications on behalf of executives in English, Gujarati, and Hindi.

- ERP Knowledge: 

- Utilize ERP systems to assist with project management, reporting, and data analysis.

- Collaborate with relevant departments to streamline processes using ERP tools.

- Administrative Support: 

- Prepare reports, presentations, and other documents as needed.

- Assist with various administrative tasks to support the executive team.

 Qualifications

- Education: 

- Bachelor’s degree in Business Administration or a related field preferred.

- Experience: 

- Minimum of 2 to 6 years of experience in an executive assistant or similar role.

- Familiarity with ERP systems is a plus.

- Skills: 

- Exceptional organizational and time management skills.

- Strong written and verbal communication abilities in English, Gujarati, and Hindi.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.

- Attributes: 

- Ability to work independently and as part of a team.

- High level of discretion and confidentiality.

- Problem-solving mindset with a focus on efficiency.

 Benefits

- Competitive salary and performance-based bonuses.

- Health, dental, and vision insurance.

- Retirement savings plan with company match.

- Opportunities for professional development and growth.