Executive Assistant

Job Title: Executive Assistant

Company: Zero Protocol

Location:

Employment Type:

About Zero Protocol

Zero Protocol is a bilingual (Telugu + English) podcast and media brand rooted in discipline, identity, and reflective ambition. We explore the inner journeys of founders, creators, officers, and thinkers who are reshaping the world with clarity, courage, and calm.

Our mission is a rebellion in slow motion — to create conversations that slow you down, sharpen your thinking, and help you see yourself and the world with more profound clarity.

As an Executive Assistant, you won’t just be supporting a founder — you’ll be enabling a movement. You’ll help power a creative ecosystem built on discipline, storytelling, and meaningful conversations.

If you thrive in high-focus environments, love structure, and enjoy being the steady mind behind ambitious work, you’ll feel at home here.

What You’ll Do

• Manage the founder’s calendar, scheduling, priorities, and follow-ups.
• Organise the founder’s inbox, draft emails, and handle communication threads.
• Identify, reach out to, and coordinate with potential guests.
• Schedule calls, pre-interviews, recordings, and follow-up communication.
• Prepare detailed research notes, guest dossiers, and episode briefs.
• Create episode summaries, structured notes, and talking points.
• Maintain updated Notion databases, SOPs, workflows, and project trackers.
• Coordinate with editing, design, production, and social media teams.
• Track timelines, deliverables, approvals, and weekly production progress.
• Manage studio bookings, equipment scheduling, and recording logistics.
• Handle travel planning, on-ground coordination, and vendor communication.
• Support the founder during launches, collaborations, and campaign phases.
• Assist with brand partnerships, outreach workflows, and marketing rollouts.
• Ensure smooth, frictionless communication across teams and guests.

• Skills You’ll Need

• Excellent communication skills in both English and Telugu.
• Intense research, synthesis, and note-making ability.
• High-level time management, prioritisation, and organisational discipline.
• Ability to maintain discretion, professionalism, and confidentiality.
• Understanding of podcasts, creators, content workflows, and startup environments.
• Proficiency in Notion for database management, documentation, and operations.
• Strong command of Google Workspace (Docs, Sheets, Calendar, Drive).
• Comfort using Calendly for scheduling and workflow alignment.
• Ability to manage WhatsApp Business communication professionally.
• Basic Canva skills for creating presentations, documents, and visual assets.
• Adaptability to fast-paced, high-velocity creative environments.
• Calm problem-solving mindset with proactive, founder-support orientation.

Why Join Us

• Build a media brand that values depth over noise and clarity over chaos.
• Work closely with the founder to craft narratives that last.
• Creative freedom to experiment, iterate, and shape brand voice.
• Be part of a high-trust, purpose-driven team redefining how India thinks, questions, and builds.

How to Apply

Email careers@zeroprotocol.com

A short note on why this role excites you

2–3 samples of your writing, research, or narrative work.