Executive Assistant to MD

INTRODUCTION:

Proem is a diversified organisation with interests in Hospitality, SportsTech, Manufacturing, and Healthcare. We are at an exciting growth stage and seeking an experienced Executive Assistant to provide high-level support to the MD across multiple business units.

ROLE: Executive Assistant to the MD

LOCATION: Kolkata, Bangalore (Would require to travel often)

JOB TYPE: Full-time, On-site

ABOUT THE OPPORTUNITY:

As the EA, you will play a pivotal role in providing comprehensive administrative and operational support to ensure effectiveness and efficiency. This role demands exceptional organizational skills, discretion, professionalism and the ability to handle a wide range of responsibilities within the multiple industries that the MD directly oversees. This is an opportunity for someone who is interested to learn and gain experience with decision-makers and be a part of a growth story.

KEY RESPONSIBILITIES:

* Calendar Management

Manage the MD’s calendar including scheduling meetings, appointments and conferences across multiple industries. While prioritising conflicting requests and ensuring timely reminders and preparations

* ⁠Travel arrangements

Coordinate all travel logistics for the MD including flight bookings, accommodations, transportation and itinerary planning ensuring cost-effectiveness and timely arrangements

* ⁠Meeting Coordination

Prepare agendas, documents and presentations for meetings attended by the MD, ensuring all necessary materials are organised and distributed in advance. Attend meetings, take notes and follow up on action items as required

* Administrative support

Provide comprehensive administrative support including drafting correspondence, preparing reports, managing expenses, and maintaining files and records with the highest level of accuracy and confidentiality

* Relationship Management

Cultivate and maintain positive relationships with key stakeholders across multiple industries including board members, executive team members, clients, and partners representing the MD’s office with professionalism and integrity

* ⁠Strategic Support

Assist the MD in various strategic initiatives, special projects, and research assignments, conducting analysis, gathering data, and preparing reports to support the decision-making processes

* ⁠Confidentiality

Handle sensitive information with the utmost discretion and confidentiality, maintaining a high level of professionalism and integrity in all interactions and communications

* ⁠Problem Solving

Proactively identify potential issues and challenges, offering solutions and recommendations to enhance the MD’s productivity and effectiveness in achieving organizational goals

* ⁠Need-based Support

Provide additional support and assistance to the MD as needed, adapting to changing priorities and demands in a fast-paced environment

REQUIREMENTS:

* Bachelor’s degree in business administration, management or related field required.

* ⁠Proven experience between 5-8 years as an executive assistant or similar role, supporting C-suite executives in a corporate environment

* ⁠Exceptional organizational skills with the ability to prioritize tasks and manage deadlines effectively

* ⁠Excellent communication skills, both written and verbal with a high level of professionalism and diplomacy

* ⁠Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and Google Docs

* ⁠Strong attention to detail and accuracy, with a commitment to maintaining confidentiality and handling sensitive information

* ⁠Ability to work independently with minimal supervision in a team environment spanning multiple industries

To apply for this role, mail your CV with a cover letter to hr@proemhospitality.com with the subject line 'Application for Executive Assistant to the MD'.

Job Type: Full-time

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Food provided
• Health insurance
• Paid sick time

Education:

• Bachelor's (Preferred)

Experience:

• total work: 5 years (Preferred)

Language:

• English (Required)
• Hindi (Required)
• Bengali (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person