Executive Assistant to Managing Director

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Executive Assistant to Director // MD (ExecutionFocused)

Location: Nariman Point, Mumbai
Experience Required: Minimum 10 Years
Working Days: 6 Days a Week

Job Type: Full-Time
Reporting to : MD / Director

CTC : As per industry standards

Job Summary

We are looking for a dynamic, executionfocused Executive Assistant to partner closely with our Director in turning ideas into results. This role demands more than scheduling and coordination you will drive initiatives from start to finish, ensuring every task, project, and commitment is delivered on time and to the highest standard.

From vendor management and operational followups to events, market visits, and highpriority projects, you will be the Directors eyes, ears, and action arm actively pushing work forward, solving problems, and making things happen.

Key Responsibilities

1. Drive Execution Across All Fronts

• Take ownership of projects and tasks from concept to completion.
• Ensure followups are done relentlessly until closure.
• Anticipate roadblocks and solve problems before they escalate.

2. Vendor & Stakeholder Management

• Build strong vendor relationships and ensure commitments are met.
• Negotiate, coordinate, and manage timely delivery of products/services.
• Conduct site/vendor visits to verify progress and quality.

3. OnGround & Operational Support

• Be present where work happens offices, events, supplier locations.
• Coordinate with internal teams to push execution on agreed timelines.
• Track deadlines, followups, and action points daily.

4. Event & Project Coordination

• Plan, organize, and execute corporate events, launches, and key meetings.
• Manage budgets, timelines, and resources for flawless delivery.

5. Executive Assistance

• Manage the Directors calendar, travel, and meeting preparations.
• Prepare presentations, reports, and briefing notes.
• Handle confidential matters with utmost discretion.

What We’re Looking For-

• Executiondriven mindset — thrives on getting things done.
• High sense of ownership and accountability.
• Exceptional followup and coordination skills.
• Excellent problemsolving ability and streetsmart thinking.
• Wellgroomed, confident, and professional at all times.
• Proficiency in MS Office Suite, Canva, and project tracking tools.

Key Skills & Attributes:

• Exceptional Communication Skills: Verbal and written fluency in English is a must.
• Vendor Management Expertise: Ability to liaise, negotiate, and coordinate with vendors and service providers.
• Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Canva, Google Workspace, etc.
• Highly Organized: Ability to multitask and prioritize tasks without compromising quality.
• Presentation & Grooming: Impeccably well-presented with a corporate-ready appearance.
• Attention to Detail: Zero tolerance for errors in documentation, scheduling, or communication.
• Mental Agility: Strong problem-solving attitude with emotional intelligence and confidentiality.

Preferred Qualifications:

• Bachelor’s degree in Business Administration / Communications / related field.
• Experience working directly with Founders / CEOs / Senior Executives.
• Exposure to corporate hospitality or premium/luxury industries is a plus.

Job Type: Full-time

Pay: ₹70,000.00 - ₹95,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Paid sick time
• Paid time off

Application Question(s):

• How do you prioritize and manage multiple tasks and deadlines, especially in a fast-paced environment?
• Can you share an example of a project you managed from start to finish? How did you ensure its successful execution?
• Have you handled vendor relationships before? How do you ensure timely delivery and quality?
• How do you manage an executive's calendar, travel, and meetings to maximize efficiency?
• How do you ensure confidentiality and handle sensitive information in your role?
• Can you join within 7 days?

Language:

• English (Required)

Work Location: In person