Executive Assistant to Leadership

Company Description

At Inbox Infotech, our aim is to provide your business with top-class services and solutions in order to make your business perform efficiently. With our global experience and expert team, we take pride in our quality IT services and on-time delivery. Our services include Managed Cloud Services, Managed Infrastructure Services, Managed Data Services, Managed Application Services, Business Analytics, IoT, Artificial Intelligence, Machine Learning, and many more. We specialize in offering a one-stop IT solution for your online business through services such as Cloud Based Development, Cyber Security Solutions, and Digital Bouquet Services. Trust us to understand your problem in the minutest detail and offer you the best solution. We have catered to different industries, including Fortune 500 companies across the globe, with proficiency and accuracy.

Role Description

• Act as a primary point of contact between the leadership team and internal/external stakeholders.
• Manage complex calendars, appointments, and meetings, ensuring timely follow-ups and conflict-free scheduling.
• Handle confidential information with integrity and discretion.
• Prepare presentations, reports, minutes of meetings, and other executive-level documentation.
• Coordinate cross-functional meetings and ensure action items are tracked and executed.
• Plan and coordinate travel itineraries, accommodations, and expense reports.
• Provide strategic support for project tracking, communication flow, and decision-making processes.
• Assist in prioritizing tasks and managing the executive's time effectively.
• Liaise with clients, partners, and senior executives on behalf of the leadership.

Qualifications

• Bachelor’s degree in any discipline; a Master's degree or MBA is a plus.
• Proven experience (3+ years) as an Executive Assistant or in a similar role supporting senior leaders or CXOs.
• Excellent communication skills—written and verbal.
• Strong organizational and time-management abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Ability to work independently, handle multiple priorities, and maintain confidentiality.
• Strong interpersonal skills with a professional and proactive