Executive Assistant to Director

Executive Support & Administration

• Manage the MD’s calendar, appointments, meetings, and travel schedules.
• Prepare agendas, presentations, reports, and follow-up notes.
• Handle confidential information and communications with discretion.
• Maintain and organize documents, files, and records (digital & physical).

2. AI & Technology Support

• Use AI tools for drafting emails, preparing documents, analyzing data, and streamlining workflows.
• Assist the MD in implementing AI-enabled systems for productivity and operational efficiency.
• Conduct basic research using AI platforms and prepare summaries or insights.
• Train team members on simple AI tools (ChatGPT, Notion AI, automation tools, etc.).

3. Hiring & Recruitment Assistance

• Coordinate with HR for hiring senior executives and other team members.
• Assist in screening resumes, scheduling interviews, and candidate communication.
• Maintain recruitment trackers and follow up on hiring pipelines.
• Participate in onboarding support for selected candidates.

4. Communication & Coordination

• Act as the point of contact between the MD and internal/external stakeholders.
• Coordinate with departments for updates, follow-ups, and deadline tracking.
• Draft professional emails, letters, and announcements on behalf of the MD.

5. Project & Operations Support

• Assist the MD in daily operations, business decisions, and project execution.
• Monitor progress of ongoing tasks and ensure timely completions.
• Prepare MIS reports, analytics summaries, and performance trackers (using AI where possible).

6. Office Management & Logistics

• Manage travel bookings, accommodations, event schedules, and planning requirements.
• Support day-to-day administrative tasks for ensuring smooth office operations.

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person