Job
Description
Executive Assistant - Administration MIT-WPU is seeking a highly organized and proactive Sr. Executive/Executive Assistant to provide comprehensive support to our Head of Department (HOD) in Pune. This is a one-on-one working relationship where you will serve as the primary point of contact for internal and external stakeholders, managing a wide variety of administrative and strategic tasks. Responsibilities: Manage an extremely active calendar of appointments for the HOD, ensuring their schedule is followed and respected. Complete strategic reports and prepare confidential correspondence. Arrange complex travel plans, itineraries, and agendas. Compile documents for special projects. Communicate directly on behalf of the HOD regarding programmatic initiatives. Research, prioritize, and follow up on incoming issues and concerns addressed to the HOD, including those of a sensitive or confidential nature, determining the appropriate course of action. Provide a bridge for smooth communication between the HOD's office and internal departments, demonstrating leadership to maintain credibility and trust with senior management. Work closely with the HOD to keep them informed of upcoming commitments and responsibilities. Provide leadership to build crucial relationships and manage special projects for the HOD, some of which may have organizational impact. Complete critical deliverables with a hands-on approach, including drafting acknowledgment letters and personal correspondence, to facilitate the HOD's leadership. Prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often under deadline pressure. Participate as an adjunct member of the Executive Team, assisting in scheduling and attending meetings. Assist in coordinating the agenda of senior management team meetings and all staff meetings. Facilitate cross-divisional coordination of travel and outreach plans. Skills and Abilities: Strong organizational skills with excellent attention to detail, capable of seamlessly performing and prioritizing multiple tasks. Very strong interpersonal skills to build relationships with staff, management, and external partners. Excellent written and verbal communication skills. Demonstrated proactive approach to problem-solving with strong decision-making capabilities. Emotional maturity. Highly resourceful team player, also extremely effective independently. Proven ability to handle confidential information with discretion and adapt to various competing demands, demonstrating the highest level of customer/client service. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Forward-looking thinker who actively seeks opportunities and proposes solutions. Education and Experience: 5-7 years of experience. Experience and interest in internal and external communications and partnership development. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Social Media web platforms.
