Executive Assistant to Director // MD (ExecutionFocused)

Executive Assistant to Director // MD (ExecutionFocused)

Reporting to : MD / Director

Experience Required:

Contact (WhatsApp):

Please send your resume and a short note on why you’d like to apply via WhatsApp only.

CTC : As per industry standards

Number of Openings - 3

Job Summary

Executive Assistant

vendor management and operational follow-ups

Key Responsibilities

1. Drive Execution Across All Fronts

• Take ownership of projects and tasks from concept to completion.
• Ensure followups are done relentlessly until closure.
• Anticipate roadblocks and solve problems before they escalate.

2. Vendor & Stakeholder Management

• Build strong vendor relationships and ensure commitments are met.
• Negotiate, coordinate, and manage timely delivery of products/services.
• Conduct site/vendor visits to verify progress and quality.

3. OnGround & Operational Support

• Be present where work happens offices, events, supplier locations.
• Coordinate with internal teams to push execution on agreed timelines.
• Track deadlines, followups, and action points daily.

4. Event & Project Coordination

• Plan, organize, and execute corporate events, launches, and key meetings.
• Manage budgets, timelines, and resources for flawless delivery.

5. Executive Assistance

• Manage the Directors calendar, travel, and meeting preparations.
• Prepare presentations, reports, and briefing notes.
• Handle confidential matters with utmost discretion.

What We’re Looking For-

• Executiondriven mindset

  — thrives on getting things done.
• High sense of ownership and accountability.
• Exceptional followup and coordination skills.
• Excellent problemsolving ability and streetsmart thinking.
• Wellgroomed, confident, and professional at all times.
• Proficiency in MS Office Suite, Canva, and project tracking tools.

Key Skills & Attributes:

• Exceptional Communication Skills:

  Verbal and written fluency in English is a must.

• Vendor Management Expertise:

  Ability to liaise, negotiate, and coordinate with vendors and service providers.

• Tech-Savvy:

  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Canva, Google Workspace, etc.

• Highly Organized:

  Ability to multitask and prioritize tasks without compromising quality.

• Presentation & Grooming:

  Impeccably well-presented with a corporate-ready appearance.

• Attention to Detail:

  Zero tolerance for errors in documentation, scheduling, or communication.

• Mental Agility:

  Strong problem-solving attitude with emotional intelligence and confidentiality.