Executive Assistant To Chairman

JD of Executive Assistant to chairman

Position Title: Executive Assistant to Chairman

Location: Faridabad

Job Summary:

The Executive Assistant to the Chairman is responsible for providing comprehensive support to the Chairman in managing daily activities and ensuring efficient operations within the office of the Chairman. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle sensitive information with confidentiality. The Executive Assistant will serve as the primary point of contact for internal and external stakeholders, manage communications, coordinate meetings, and handle administrative tasks to facilitate the Chairman's effectiveness and productivity.

Key Responsibilities:

Calendar Management: Schedule and manage the Chairman's appointments, meetings, and travel arrangements, ensuring efficient use of time and prioritizing conflicting demands.

Communication: Serve as the primary point of contact for the Chairman, screening and responding to emails, phone calls, and other correspondence on behalf of the Chairman.

Information Management: Organize and maintain files, records, and documents, both physical and electronic, ensuring easy access and retrieval.

Meeting Coordination: Coordinate logistics for meetings, including preparing agendas, taking minutes, and arranging facilities and equipment as needed.

Confidentiality: Handle confidential information with discretion and integrity, maintaining the highest level of confidentiality at all times.

Relationship Management: Build and maintain effective working relationships with internal and external stakeholders, including board members, executives, clients, and vendors.

Project Support: Provide support to special projects and initiatives as assigned by the Chairman, including conducting research, preparing reports, and coordinating activities with other team members.

Administrative Support: Perform general administrative tasks such as expense management, invoice processing, and office supply management.

Strategic Support: Assist the Chairman in strategic planning and decision-making by gathering relevant information, conducting analysis, and preparing presentations and reports.

Ad Hoc Duties: Handle ad hoc tasks and requests as they arise, demonstrating flexibility and willingness to adapt to changing priorities.

Qualifications:

Bachelor's degree in Business Administration, Management, or related field preferred.

Proven experience (10 years) in a similar role supporting C-level executives, preferably within a corporate environment.

Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels.

Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Discretion and integrity in handling confidential information.

Attention to detail and high level of accuracy in all work.

Ability to work independently with minimal supervision while also functioning effectively as part of a team.

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